Mailing address: Archivaria, P.O. Box 2596, Station D, Ottawa, Ontario, Canada K1P 5W6.
All questions regarding submissions (excluding book and exhibition reviews) should be directed to the General Editor, Carolyn Heald (cheald@yorku.ca). Questions relating to book reviews should be addressed to Karen Teeple, Book Review Editor; while for questions on exhibition reviews, consult Leah Sander, Exhibition Review Editor.
Manuscripts
Prospective authors are invited to submit manuscripts for consideration in either of Canada’s official languages (English and French). Material submitted for publication must be original work that is not under consideration for publication elsewhere, and that has not been previously published in its present form. Deadlines for submissions are the end of October for the spring issue and the beginning of June for the fall issue; please consult with the General Editor for details. Qualified readers in a blind peer-review process evaluate all manuscripts, including articles for “Studies in Documents” and “Counterpoint,” and any substantive editorial changes will be cleared with authors before publication.
Format and Style:
Manuscripts should be in electronic form, preferably MS Word, Rich Text Format (RTF), or WordPerfect, with all text and footnotes double-spaced. For text in English, Archivaria has adopted the Chicago Manual of Style 15th ed. (Chicago, 2003). Authors may wish to consult Kate L. Turabian, A Manual for Writers of Term Papers, Theses, and Dissertations 6th ed. (Chicago, 1996). In addition, click here for an in-house Archivaria Style Guide for authors. For text in French, please refer to the Avis aux auteurs section.
When submitting a manuscript for consideration, authors of articles, including review articles, are asked to provide a one-paragraph abstract, as well as a short biographical sketch to be included in the section “Our Contributors” should the manuscript be accepted and scheduled for publication. This biographical sketch should be five to ten lines of typescript, outlining current and past positions in the archival field; an indication of academic background (e.g., citing degrees and institutions, along with area of specialization); any relevant service in the archival field (such as committee or editorial work); and publications of note. For examples of such biographical sketches, please refer to previous issues of Archivaria. The biographical note and the abstract should be submitted at the same time as the article.
Submission Lengths:
Each submission to Archivaria is judged on a case-by-base basis through editorial review and the peer assessment process. While it has not been our practice to place limits on the length of submissions, authors are generally advised that 10–12,000 words is typical for the maximum length of an article. For shorter pieces, such as those found in our “Studies in Documents” or “Communications” sections, the maximum length should be approximately 4,000–4,500 words. Accompanying abstracts should be approximately 150–200 words, while biographical sketches should be no longer than 250 words.
Images:
For publication, Archivaria will accept JPEG format, 300 dpi or 1,800 x 1,500 pixel range with a file size in the 500-700 KB range (if using Adobe Photoshop, an 1,800 x 1,500 pixel image saved in medium JPEG compression should create a file in the 500 KB range). Scanned images should be produced from the original photograph in order to ensure the highest possible quality for publication. Digital images should be submitted at the same time as the manuscript on a CD-ROM rather than as an attachment to an electronic mail message; the file title should include the format (i.e., file-title.jpg). Disks should be clearly labelled with the following information: name of author; title of article; images contained on disk; and the hardware used (PC or Macintosh). Please supply Archivaria with a hard-copy list of each image.
Note: Archivaria does not provide funding to authors for fees associated with reproduction costs or copyright clearance.
Rights and Permissions:
At the time of initial submission, prospective authors must provide a written statement of the full nature of any rights and permission requirements that are necessary to use third-party material (particularly images) included with their submission, either in print or online. Authors will be required to confirm in writing that they have acquired all proper permissions prior to the General Editor’s formal acceptance of the article for publication.
Archivaria reserves the right to refuse to publish any article where rights or licensing agreements related to third-party material are time limited or otherwise restrictive of future use.
Authors of manuscripts formally accepted for publication will be asked to sign a rights assignment form warranting that “the material submitted for publication in Archivaria, both in its paper and electronic versions, including reproductions of other works (e.g., photographs, maps etc.) does not infringe upon any existing copyright.”
