Digital Information Strategies Archivist

Organization
Organization Name: 
Government Records Service - BC Government
About the Organization: 
Corporate Information & Records Management Office

The B.C. government’s information management functions are organized within the Corporate Information and Records Management Office (CIRMO). The CIRMO promotes modernized information management across government by:

  • Establishing legislation, policies and procedures
  • Supporting operations
  • Providing training
  • Assessing compliance

Through these initiatives, the CIRMO ensures that information management policy, training and compliance are aligned and integrated. The CIRMO also ensures that  accountability for government’s many information management functions is well understood and transparent.

Accountability

The CIRMO falls under the leadership of the Chief Records Officer, appointed in December 2015. The Chief Records Officer is responsible for all of the B.C. government’s information management practices, legislation and policies.

Mandate

The Chief Records Officer leads a team of professional and experienced records managers, archivists, and privacy and access professionals. Their mandate is to modernize and transform government’s information management legislation, policies, practices, operations, training and compliance.

The CIRMO provides policy support, guidance, training andreview across government to ensure:

  • Comprehensive access to information, including through Freedom of Information requests and through proactive disclosure
  • Robust privacy protection
  • Modernized records management practices
  • Effective information management evaluation, leadership and promotion
Governance

In the public sector in B.C., the information management discipline is governed by an integrated and complementary suite of legislation and policy, including:

  • The Freedom of Information and Protection of Privacy Act
  • The Information Management Act
  • Government Core Policy and Procedures on Information Management
  • Supporting policies in areas such as privacy, open government and records management

 

Location: 
Victoria, British Columbia
Canada
Description & Duties: 

The Digital Information Strategies Archivist develops, revises, and advises on government-wide information management policy, legislation,, standards, and guides; undertakes strategic research and planning projects relating to digital records, digitization, and digital archives; provides information management advice to stakeholders and clients; and performs special projects and other duties on behalf of the Senior Director.

ACCOUNTABILITIES

Required

: Conducts research (e.g., environmental scans, jurisdictional reviews, comprehensive policy reviews, gap analysis, and trend analyses), analyses patterns and trends, and makes recommendations to Branch executive on options for developing specific policies and an overarching policy framework for corporate information management, and improving compliance with that framework. Develops and reviews government information management policy, standards, and enterprise architecture policy, procedures, and standards, with emphasis on digital records management, government digitization project and plans, and digital archives. Develops and/or delivers information management website content, mainly including IM/IT and Recorded Information Management policies, standards, and guidelines. Advises executive on current/emerging information management issues, and provides policy and planning advice to mitigate negative impacts, based on subject matter expertise. Drafts and/or reviews materials to be submitted for review/action by Executive, including presentations, communications reports, briefing notes, Requests for Proposals (RFPs), Treasury Board submissions, etc. Conducts comprehensive reviews and provides advice and recommendation on issues raised by the Corporate Records Officer. Reviews and advises on metrics and tools relating to accountabilities, risks, compliance and audit, and draft policies prepared by other branches within the Corporate Information and Records Management Office, as well as central agencies, policy staff in other branches, and other government clients. Consults with and advises clients and stakeholders on information management legislation, policies, best practices, trends, technologies, systems, policies, and programs as it relates to and affects them. Advises systems and records staff in ministries and central agencies on information management requirements and best practices pertaining to digital applications/electronic systems (e.g., website capture, email management, document and records management systems, disposition of e-records).

Initiates, leads/coordinates, and participates in projects that support corporate records management needs, including branch, division, and cross-government infrastructure, business process review projects and other working groups and committees. Represents Government Records Service and serves as a records management subject matter expert as required. Acts on national and international committees to develop international standards for the management of information (e.g., International Standards Organization 15489 Records Management). Develops special retention schedules. This involves research, writing, and extensive consultation, as well as presentation of schedules to Information Management Advisory Committee.

Qualifications: 

EDUCATION & EXPERIENCE An advanced degree in archival science, library science, or another relevant field, combined with two years relevant work experience (e.g., developing/implementing policy, providing policy advice in an Information Management context, digital information management research and planning in a records management context) and/ OR an equivalent combination of education, training and experience. Research and policy development experience. Experience in digital information management policy and strategic planning is preferred.

 

 

Compensation: 

Sakary range $60,531 - 69,104

Application
How to Apply: 

Please apply online with your updated resume and cover letter.

Application Deadline: 
13 August 2017 (All day)