Director & University Archivist

Organization Name: 
McGill University
About the Organization: 

Within the Library, the McGill University Archives (MUA) is the University’s official custodian of archives and records. It serves as the University’s official archival repository, which includes the archival appraisal, selection, arrangement and description, preservation and provision of access to records, in all formats, that accurately represents the total life and mission of the institution. In addition, the MUA is responsible for the development of policies related to archives and records management, including the development of the McGill University Records Retention Schedules (MURRS), the systematic control of records in all formats, and management services for the University.


The mission of the MUA is to promote good governance, and accountability, through the protection of the University’s documentary heritage and records and information assets, in all formats, by combined archives and records management services.  As part of the Library, the MUA supports the advancement in teaching, learning, research, and community service by providing outstanding collections, access to world knowledge, excellence in service and an appropriate archival environment for a global community.  Currently, the MUA has a staff of four full-time, regular employees and 4 part-time work study students. The University Archivist (UA) reports to the Associate Dean, Rare Books and Special Collections, Osler Library, Visual Art Collection, Archives & Record Management (ROAAr). For the records management program, the UA is accountable to the Office of the Secretary-General.




The scope of collections on the history of McGill University, Montreal and Canada are significant and are utilized by broad range of researchers. McGill University Archives has collections of worldwide significance, including the John Peter Humphrey fonds and the first drafts of the Universal Declaration for Human Rights; and the Dawson Family fonds, including the personal papers of George Dawson who surveyed Canada in the 1870s, and documented the customs of west coast First Nations.

Montreal, Quebec
Description & Duties: 

Provide leadership and direction in the delivery of records management and archives services for the University, as well as to promote and encourage awareness of the role and importance of archives and records management to the University community.


Provide professional leadership and functional direction in the delivery of comprehensive records management and archives services for the University.


Contribute to the University’s strategic direction, plans and objectives by identifying record keeping issues and opportunities, and evaluation organizational impact.


Provide authoritative advice to senior administration on information technology issues as they affect the long-term reliability and retrievability of University records.


Provide professional leadership on needs and systems assessment for the preservations of electronic content.


Contribute to the development, the organization and the preservation of collections and ensure appropriate access.


Develop, implement and promote record keeping policies and procedures, ensuring compliance with federal and provincial legislation. This includes overseeing the description and the access to University records, and ensuring that the University’s records retention schedule is updated.


Develop and implement archives and records management services for university units.


Evaluate overall effectiveness to ensure units goals and objectives are met and are coherent with the University’s mission.


Manage and lead a team of professional, management and support staff.


Maintain currency in the field of archives, records/information management and leadership.


Develop and clearly communicate implications of new developments in the fields of archives, records and information management to all staff.


Represent the University on matters relating to archives.




1.    Master of Archival Studies or a Master of Library and Information Sciences with completion of archival courses from an ALA accredited institution.


2.    Minimum of 5 years of relevant archival experience in an academic library or publicly accessible research archives and have managerial experience


3.     Evidence of management and strategic planning experience at senior level.


4.    Experience in the areas of information technology and institutional culture, especially with regard to “born-digital” materials.


5.    Excellent organizational time management and problem solving skills and the ability to work effectively and creatively in a collaborative service and user centered environment.


6.    Experience and an understanding of the contingencies associated with managing and maintaining digital records.


7.    Highly develop oral and written communication skills and functionally bilingual (French, English.


8.    Demonstrated commitment to and use of nationally accepted standards such as RAD, EAD, MARC21, ICA AtoM and appropriate thesauri and authority lists.


9.    Demonstrated experience with one or more tools for archival processing and description, such as Archivists’ Toolkit, Archon or Archives Space.


10.  Experience with digitization initiatives, institutional repositories, web archiving and digital curation.


11.  Experience in the creation of exhibits or exhibit fabrication.


Commensurate with experience

How to Apply: 

Applications should address the above selection criteria, be accompanied by a letter of interest, curriculum vitae, and the names and addresses of three referees and should be submitted by March 27, 2017, as one (1) .pdf document. Applications will be accepted until the position is filled, but preference will be given to applications received by the submission date. Please indicate the number of the posting (17-AL9912-10) on the letter of interest and on the subject line of the email.

Application Deadline: 
27 April 2017 (All day)