EDRMS Configuration Lead

Organization
Organization Name: 
Government Records Service
About the Organization: 

Government Records Service supports all key activities necessary for the proper management of government’s information assets. We provide:

  • Appraisals of government’s recorded information (any format, physical or electronic)
  • Information/records schedules (ARCS and ORCS)
  • Implementation and support for government’s standard electronic records management system (EDRMS TRIM)
  • Records advisory services for ministries and broader public service agencies
  • Basic and specialized records and information management training for public servants
  • Offsite records storage, retrieval and destruction services

 

Location: 
Victoria, British Columbia
Canada
Description & Duties: 

JOB OVERVIEW  

Under the direction of the EDRMS Business Services Manager, the EDRMS Configuration Lead develops and implements system configuration standards and structures for the government-wide Enterprise Document and Records Management System (EDRMS) – currently known as TRIM.   The position ensures that the EDRMS is configured to enable client ministries and agencies to fully utilize and rely upon the system in the management of their information assets as required by the Information Management Act and other applicable legislation, policy, standards and procedures.   The Configuration Lead has primary responsibility for ensuring that the Government Records Service (GRS), as corporate business owner for the EDRMS, maintains the overall integrity of application data structures (e.g., information classifications and schedules, standard metadata, audit trails, security settings, user identities and permissions).  The position is a key resource for external clients across government:  provides expert analysis and advice to existing and new client user organizations on configuration options to best meet organization-specific business and security needs; ensures that client specifications are implemented and maintained; and ensures that authorized information retention rules are encoded into the system.  The position supports GRS strategic planning by providing expert analysis on how to configure and administer corporate systems that meet records management requirements, fulfill client business needs, and provide an optimal end-user experience.   

 

ACCOUNTABILITIES 

  • Develops and implements system configuration standards and structures for the government-wide Enterprise Document and Records Management System (4500 users across 20 ministries)
  • Provides expert advice to ministry clients on how to configure and administer corporate systems that meet records management requirements, fulfill client business needs, and provide an optimal end-user experience  
  • Ensures that the Government Records Service (GRS) maintains the overall integrity of application data structures through the monitoring, control and protection of the information assets
  • Develops, maintains and shares tools for conveying client configuration, security and access information, including security and access agreements
  • Modifies baseline configuration standards and practices to particular client needs, incorporating client requirements for information security, integrity and accessibility  to support the onboarding of new EDRMS clients
  • In coordination with the GRS Business Analyst and Senior Application Analyst, analyses client-specific business operations and information access and security requirements, and develops and documents suitable and sustainable client-authorized access and security models (organizational hierarchies, access groups, user profiles and permissions)
  • Maintains overall documentation and understanding of the EDRMS configuration (standards, templates, and associated maintenance procedures) 
  • Tests changes to the application configuration for a specific client to ascertain the interoperability and impacts of proposed improvements, including future implication of transfer of EDRMS metadata and information to government’s digital archives
  • Documents clearly and succinctly the risks and benefits of proposed improvements or changes after broad consultation with GRS and external stakeholders
  • Develops and communicates clear information and reports (to GRS Client Advisory Teams and clients) on client configuration settings and metadata (e.g., organization names, access groups, user permissions, records locations); provides procedures for making or requesting necessary updates    
  • Supports and advises other EDRMS leads, including Business Services Manager, EDRMS and Director Infrastructure and Strategy with regards to application configuration standards and practices that support long term sustainability of the EDRMS service.
  • Supports complex inquiries in collaboration with broader EDRMS Business Services Team and Information Management Branch technical support team as needed.
Qualifications: 

Job requirements

  • University degree in related field (archival studies, library science, or information management), and three years of related records management systems experience; or seven years of current, progressive, related records management systems experience supplemented by courses in information management, archival studies, library science, or related field.
  • Comprehensive knowledge of the Information Management Act and associated policies and procedures sufficient to provide advice to executive and senior management
  • Experience interpreting legislation, drafting operational policy, procedures and guidelines, and providing advice on policy, procedures and guidelines
  • Technical experience and expertise in administering enterprise Electronic Document and Records Management Systems and/or similar records management systems.
  • Preference may be given to applicants with two years’ experience in an EDRMS configuration role
  • Preference may be given to applicants with experience in advising on records management systems

 

Compensation: 

$55,422.02 - $63,164.54 as of April 2, 2017

Additional Information: 

DIVERSITY AND INCLUSION

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

 

Application
How to Apply: 

Resume required:  YES - Your resume should provide detailed information about your education and employment history as it relates to the required job qualifications. In order to be considered, your resume must include the month, year(s) for each work employment history and job related responsibilities.

Cover letter required: YES - A cover letter is required as part of your application.  Clearly identify how you meet the education and experience necessary for this position.  The content and/or format of your cover letter may be evaluated as part of the assessment process.

Questionnaire required:  YES - As part of the application process you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. You will not be able to go back at a later time to complete the questionnaire so please allot 10-15 minutes to fill it out after submitting your resume.

Application Deadline: 
3 April 2017 (All day)