Scope and Content Monthly ACA Newsletter
May 2024, Volume 5, Issue 5
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Click here if you are having trouble reading the newsletter.
Scope and Content will be published June 6, 2024. If you have any comments or feedback, please contact the Communications Committee.
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Welcome to May everyone! I hope spring has finally sprung in your neck of the woods. In this month’s Scope & Content I’m excited to update you on some recent events and activities.
Planning & Priorities Meeting Update: April 12 & 13, 2024
The 2024 Spring Planning & Priorities Meeting took place on April 12 and 13. At this virtual meeting the Board met with various Committee and Working Group Chairs, and co-Chairs. We exchanged activity status updates, upcoming Board priorities, and identified areas for cross-committee collaboration.
This Photo by Unknown Author is licensed under CC BY-NC
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A huge THANK YOU to members of the following groups for their attendance, and for their continued time and dedication to their committee/working group mandate: Public Advocacy and Awareness, Governance, Conference Planning, Professional Development, Communications, Nominations and Awards, and Membership Committees. |
This Photo by Unknown Author is licensed under CC BY-NC-ND
Congratulations!
April 14, 2024: Please join me in congratulating our very own Membership Services Coordinator, the lovely Maureen Tracey, on her 10 years of service to our Association. Warmest congratulations Maureen!! And a huge thank you for putting up with all our archival emergencies, brouhahas, and kerfuffles!! Your dedication, patience and assistance is, as always, tremendously appreciated. |
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Joint Statement Announcing Sponsorship Agreement
Artefactual Systems Inc and the Association of Canadian Archivists (ACA) Foundation are pleased to announce a two-year sponsorship agreement. The agreement, valued at $3000 over two years, will provide students and emerging professionals with increased access to the annual ACA conferences, with a special focus on students presenting on the topic of digital preservation and access. This sponsorship will provide dozens of students with access to the virtual ACA conference in June 2024, and will fully subsidize a student presenting at the 2025 conference in Ottawa.
The ACA Foundation thanks Artefactual Systems for their support of the Foundation, and the wider archival profession.
If you are a member who is a student, or precariously employed, please contact the ACA Office for a subsidized conference registration code. The Office can be reached at aca@archivists.ca |
ACA Members’ Input Session
Please mark your calendars for the upcoming Members’ Input Session scheduled for Wednesday May 29 @ 1pm-3pm ET / 10am-12pm PT. As you may already be aware, this member focused meeting is an opportunity for YOU to speak directly to the Board – to ask questions, seek clarification, and/or submit ideas! We would love to hear from you! At this year’s session, the Indigenous Matters Working Group will also be presenting their work to membership; this work includes Caretaking Memory – A Resource Guide for Archival Practitioners Working in Indigenous Archives, the ACA’s Reconciliation Action Plan, and an Executive Summary of their assessment work. So please mark your calendars and send in your RSVPs!
This Photo by Unknown Author is licensed under CC BY-NC-ND
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ACA 2024 Virtual Conference
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City of Edmonton Stoplight Control, Edmonton, Alberta, 15 March 1961.
Photograph by Richard G. Proctor. c. Provincial Crown, Item RP596.1,
Richard G. Proctor Photography Fonds, Provincial Archives of Alberta. |
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Draft At-A-Glance Now Available!
The draft at-a-glance schedule for the 2024 ACA Virtual Conference is now available here and on the ACA Website. Start planning which sessions you want to attend!
Register here for the upcoming Conference happening on June 10-13, 2024!
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ACAF Silent Auction
The ACA Foundation’s annual silent auction is seeking donations! Do you have anything wild and wonderful you want to share? Consider donating it to the ACA Foundation silent auction to be held during the 2024 ACA Virtual Conference.
The submission form is here. For more information, contact Kyle Pugh, Chair, ACAF.
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Message from the ACA 2024 Virtual Conference Host Team
Greetings from the Host Team! Some people say “good things come in small packages” but let’s face it, big things are pretty great too. And what could be better than a big roadside attraction?! As Alberta gets ready to host the next ACA Virtual Conference, we invite you to take a virtual tour of some of the BIG THINGS in Alberta!
Here are a select few to get you started…. |
1. World's Largest Bumblebee - Fahler
Created in 1990 to celebrate the first annual Honey Festival, this bee stands 6 m (20 feet) high in the heart of downtown Falher and measures 7 m (over 22 feet) in length and 2.4 m (over 7 feet) in diameter.
Credit: Mighty Peace Tourism
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2. World's Largest Dinosaur - Drumheller
Located in the “Dinosaur Capital of the World”, aka the Canadian Badlands, stands Tyra the world’s largest dinosaur. Tyra the T-Rex stands 25 m (85 feet) tall and 46 m (151 feet) long. She is 4.5 times bigger than a real T-Rex and can fit 12 people in her mouth at one time (if they dare to ascend the 106 stairs it takes to get to the top).
Credit: World's Largest Dinosaur/Town of Drumheller |
3. Worlds Largest Oil Lamp - Donalda
This lamp first lit up on July 1, 2000, to complement the extensive oil lamp collection (over 1,100 lamps!) of the Donalda and District Museum. The lamp stands 12.8 m (42 feet) high and 5.18 m (17 feet) wide at the base and lights up at dusk each night.
Credit: Donalda and District Museum |
4. World's Largest Beaver - Beaverlodge
This Giant Beaver sculpture was unveiled on July 21, 2004, as part of the Beaverlodge 75th Anniversary celebration. The beaver itself measures 5.5 m (18 feet) long, 3 m (10 feet) wide and 3 m (10 feet) high.
Credit: Town of Beaverlodge
Submitted by the Host Team. |
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A Souvenir from Canada's Western Prairies Book of Postcards, 1910, Red Deer Archives. DA199447_7
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Members Input Session Join the ACA Board of Directors on Wednesday, May 29, 2024, at 1 pm ET/10 am PT for the Members Input Session. This meeting will take place online, via Zoom. Supporting documents will be available online in the May Bulletin. Institutional members are reminded to ensure that a designated delegate has been entered into your membership profile to ensure your delegate receives the details about ACA meetings. Members will have an opportunity to share their input and ideas during this meeting. Register here.
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ACA Hashtag Party
You’re invited to the ACA Hashtag Party! On the last Thursday of every month, the ACA Social Media Team organizes a hashtag party, which takes place virtually on Facebook, Instagram, X, and Threads. There is a different theme for each month, which we announce on social media and ARCAN-L in advance. On the day of the party, you can share materials in your collections related to that theme, tag us and use the hashtag, and we’ll re-share your post. The goal of the parties is to engage more with institutions across Canada, see what kinds of materials other institutions have, and promote weird, fun, and interesting items from your own collections.
Last month’s party took place on Thursday, April 25, and the theme was #ArchivesVolunteers! Thank you to everyone who joined this hashtag potluck – we really appreciated seeing you celebrate your volunteers and all the projects they have helped with.
The next ACA Hashtag Party will take place on May 30, 2024, and the theme will be #ArchivesFavouriteFormats. We are looking forward to seeing materials from your collections in unique and interesting formats, such as microfilm, textiles, broadsheets – or just your favourite item in any format! On the day, share your favourite format items, and don’t forget to tag us and use the hashtag so we can re-share your posts.
The upcoming themes for the ACA Hashtag Parties will be:
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June 27, 2024: ArchivesPlans
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July 25, 2024: ArchivesBigAndSmall
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August 29, 2024: ArchivesFrancaise
Keep an eye on future issues of Scope and Content and on all our social media accounts to learn more about what each of these themes mean!
For any questions or feedback, or if you have initiatives that you would like the ACA Hashtag Party to support, please email us at communications@archivists.ca.
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International Archives Week #IAW2024ACA
International Archives Week (IAW) is taking place during June 3-9, and what better way is there to celebrate than with some #ACAHashtagParties!
The Public Advocacy and Awareness Committee (PAAC) and the ACA Social Media Team are banding together to host THREE BONUS hashtag parties during International Archives Week. The parties will take place virtually on Facebook, Instagram, X, and Threads, and this year the IAW theme is Emerging Technologies.
Each of the hashtag parties we throw during #IAW2024 will have a different theme. On the day of each party, post your content, tag us, and use the hashtags. Then follow the hashtags to see what your colleagues across the country are sharing. Feel free to participate in one, two, or all three!
Monday June 3: #OldEmerging #IAW2024ACA
Wednesday June 5: #InterestingEquipment #IAW2024ACA
Friday June 7: #NewEmerging #IAW2024ACA
For any inquiries about IAW, please reach out to PAAC.cochair1@archivists.ca.
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Carr McLean Discount Available for 2024
The Carr McLean
10% discount is available for both Individual and Institutional ACA
members for the entire membership year. This discount can be applied to
any order over $100 and is non-transferable. Contact the ACA Secretariat at executive.director@archivists.ca for the new discount code that will remain effective until December 31, 2024.
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If you are interested in volunteering, please sign up using the Volunteer Form. Please note, all volunteers with the ACA are required to abide by the ACA's Volunteer Code of Conduct.
ACA Financial Review Committee (FRC)
The ACA’s Financial Review Committee (FRC) is looking for volunteers for a two-year term. The FRC is responsible for reviewing financial policy, budgets, and safeguarding the financial assets of the Association. These positions are open to all members. Early-career professionals looking for financial management experience may benefit greatly. If you have questions, please contact Kyle Pugh, treasurer@archivists.ca.
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Technology and Archives Special Interest Section (TASIS)
The ACA's Technology and Archives Special Interest Section is excited to invite you to its annual The Archives and Technology Unconference! TAATU is a yearly, casual, and informative event about archives and technology. Come present new ideas and work, and geek out about archives, tech, and digital culture! All are welcome – there is no need to be an ACA member or registered for the rest of the conference to attend! If you'd like to check it out and join us, please see this document for details and be sure to register for the event.
Date and Time: Monday, June 10, 2024, at 8:00 AM - 11:00 AM PT / 11:00 AM – 2:00 PM ET.
Hope to "see" you all there!
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Ancestry Continuing Education Award
The ACA Foundation is pleased to announce the 2024 winner of the Ancestry Continuing Education Award, Gifty Asamoah. Gifty is a master’s student in Archival Studies at the University of Manitoba.
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"My MRP seeks to address the role of community archives in cultural preservation, particularly focusing on the perceptions of Ghanaian immigrants in Manitoba, Canada. While the importance of community archives for cultural preservation is recognized, there remains a lack of understanding regarding how individual migrant perceptions influence data collection and archival practices. Such is the case among the Ghanaian community in Manitoba, Canada, where evidence on the relevance of archives in their cultural heritage preservation, and how this shapes conscious efforts towards the creation of appropriate records keeping and archival systems is not significantly established. There is therefore a limited presence of archival records among these black communities, thereby threatening the preservation of their cultural heritage, identity, and collective memory. In response to this scholarly gap, my project seeks to adopt a case study approach to explore migrant perceptions on how archives and record-keeping can contribute to preserving culture and maintaining identity, particularly among Ghanaian immigrants in Manitoba."
Congratulations, Gifty!
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In the Field: The ACA Blog
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From municipal and federal government, to universities, from religious congregations to community organizations, archivists work in various settings. This year, the ACA blog, In the Field, is setting out to talk to archivists across Canada about the unique joys and challenges of their work environments. We will feature a different type of archives each month, with the objective of showcasing the rich spectrum of archival work.
The Archives Spotlights series continues this month. April’s theme, academic archives, has yielded thoughtful contributions about the particularities of archival work in this setting, from community collections at the Leddy Library Archives & Special Collections at the University of Windsor with Sarah Glassford, to the preservation of new technologies used in academia at Concordia University Library with Sarah Lake.
Since May 18th is International Museum Day, the spotlight will be on museum archives next month. Do you work in museum archives? Would you like to be interviewed by the In the Field blog to showcase your work environment and your recent projects? Check out past Archives Spotlights posts to get an idea of the format—and reach out by May 15 to blog@archivists.ca to participate in the series!
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Mist from the River in the Edmonton River Valley, February 1949, City of Edmonton Archives, EA-600-1997d.
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Save the Date: Muslims in Canada Archives webinar
S.I.S.A.R.O. invites you to a webinar exploring the work of the Muslims in Canada Archives (MiCA).
Join them on Thursday, May 2, 2024 at 3pm ET to hear how this participatory archive was founded, as well as its philosophy, processes, and objectives.
Register here.
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NEDCC Webinars and Workshops
The Northeast Document Conservation Center (NEDCC) specializes in conservation treatment, digital imaging, audio preservation services, and preservation training. Below are preservation training opportunities offered by the NEDCC in the upcoming months.
Full descriptions and registration are available online. Webinars are available to registrants for three months after purchase. Free webinars are available on YouTube.
May 7 – No Budget Preservation Tips (FREE)
June 6– Writing A Disaster Plan Course (2 sessions)
Digital Preservation Outreach & Education Network (DPOE-N), as well as other organizations and state agencies, may provide scholarship funding for NEDCC's training programs. Contact them directly for details.
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Society of American Archivists - Archivists of Religious Collections Section
Here are the upcoming events from the Society of American Archivists – Archivists of Religious Collections Section:
Lunch and Learn webinars
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Archival Accessioning for Beginners with Nicole Menchise, June 13, 2024, 3:00 pm ET
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Archival Arrangement for Beginners with Nicole Menchise, July 11, 2024, 3:00 pm ET
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Preserving audiotapes and videotapes with Andrew Thomas, August 8, 2024, 3:00 pm ET
Archival Chats
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Muslims in Canada archives with Aly Rattansi, May 16, 2024, 3:00 pm ET
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Church of Jesus Christ of Latter-Day Saints archives with Jeff Anderson, May 23, 2024, 3:00 pm ET
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Shambhala Buddhist archives with Jeanne Riordan, June 20, 2024, 3:00 pm ET
Register here for all sessions.
Visit their YouTube channel.
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Merchandise: The Foundation is excited to say that we have added our purchasable merchandise to the ACA store! If you’d like some archives swag, the materials can be found here.
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Pathfinder – Accepting Submissions
Pathfinder: A Canadian Journal for Library Science Students and Early Career Professionals is excited to announce that they are now accepting submissions for their upcoming issue. They welcome original scholarship in the fields of library science, information studies, archives, and other related fields.
They are seeking contributions from current Canadian LIS or archival students, library tech students, and early career professionals (individuals that graduated from LIS programs within the last two years) who either graduated from a Canadian LIS program or are currently working at a Canadian institution.
This year, submissions will be accepted until Sunday, May 5, 2024. Authors are encouraged to submit early, when possible, to ensure sufficient time to review submissions.
Manuscripts of interest include:
More information about our section policies and submission requirements can be found here.
The Pathfinder team of editors and peer reviewers — all of whom are also students and early career professionals — are looking forward to working with you! If you have any questions, please feel free to reach out at pfjeditor@gmail.com.
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Survey About Writers’ Use of Archives in Canada
The archivist at Mount Saint Vincent University is currently researching writers’ use of archives and archival materials for creative writing. As such, any fiction writer, whatever their preferred genre and whatever stage they are in their careers (published or non-published), is invited to complete an anonymous survey for the following study: Fiction and Archives: Creative Writers as an Archival User Group.
The purpose of this survey is to collect data from authors and creative writers about their experiences interacting with archival material and archival institutions. The goal is to understand if and how creative writers use archives as a source of information or inspiration during the creative process, and to understand any barriers or difficulties writers have when accessing archives. The results of the research will inform archival professionals about potential improvements to services and outreach for non-traditional archives users.
More information about this study can be found on the information and consent form located on the first page of the survey. Archivists are encouraged to share the survey with any creative writers who would make good participants for this study.
The survey will close on May 26 at 7:00 PM PT / 10:00 PM ET. Contact Alina Ruiz at alina.ruiz@msvu.ca with any questions.
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Submit your job opportunity here and it will be posted to the ACA website. We will also share this opportunity on our social media channels.
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Executive Director, Eastern Townships Resource Centre, Sherbrooke, Quebec Deadline: May 17, 2024
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Archives Intern, Friends of the Richmond Archives, Richmond, British Columbia Deadline: May 24, 2024
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Archivist, Villa Maria Pastoral Centre, St. Paul, Alberta Deadline: Until position is filled
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Do you have news you’d like the ACA to share via its social media channels? The Communications Committee has created a form you can use to give us the details!
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The next issue of Scope & Content will come out on
Thursday, June 6, 2024. See you then!
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Contact Us
Suite 1912-130 Albert Street
Ottawa, Ontario K1P 5G4
Tel: 613-383-2009
Email: aca@archivists.ca
www.archivists.ca
The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.
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