Association of Canadian Archivists Job Opportunities

Archives Assistant II (Term Position) |Banff Centre for Arts and Creativity | Banff, AB | Deadline: May 3rd, 2026

Wed, 22 Apr 2026 13:23:16 GMT

Organization Name: Banff Centre for Arts and Creativity

Location: Banff, Alberta

Compensation: $21.00 Per Hour

Organization Homepage (URL): http://www.banffcentre.ca

About the Organization: Founded in 1933, Banff Centre for Arts and Creativity is a learning organization built upon an extraordinary legacy of excellence in artistic and creative development. What started as a single course in drama has grown to become the global organization leading in arts, culture, and creativity across dozens of disciplines. From our home in the stunning Canadian Rocky Mountains, Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

Social Media: N/A

Description and Duties: Archives Assistant II (Term Position)

This is a term position from June – December 2026.

The Opportunity

Each year, Banff Centre for Arts and Creativity attracts thousands of artists, faculty, and community leaders from around the world by offering unique and specialized professional development programs. The Archives of the Paul D. Fleck Library and Archives of Banff Centre maintains the institutional memory of Banff Centre by acquiring, preserving, and providing access to the documented history of Banff Centre, including photographs, video, and text records.

Banff Centre Archives is looking for a highly organized Archives Assistant II for a 7-month term (June – December 2026) to increase the research potential and accessibility of Banff Centre's unique collections, and offer assistance to the Archivist in other areas of the daily operations as required.

This position is partially funded by Young Canada Works at Building Careers in Canadian Heritage program. Applicants must meet the eligibility requirements of this program as listed under “Candidate Eligibility ” on the Canadian Heritage website. This includes being a Canadian citizen, Permanent Resident, or having Refugee status in Canada, and candidates must be 30 years or younger at the start of employment. Candidates must be graduates of a college or university program (certificate, bachelor's, master's or doctorate).

Roles and Responsibilities

Reporting to the Manager, Library and Archives, below are some key accountabilities:

- Assess, correct and properly describe the digitized photographs recorded in the archival database

- Assist the Archivist with arrangement and description of archival materials, and with the development of Finding Aids

- Assist the Archivist in sourcing images for use by Marketing and Communications or other departments as required

- Arrangement, description, and selective digitization of an archival collection

- Research and composition of program specific “mini-history” pages on the Banff Centre’s webpage

- Preparation of CSV finding aids for upload onto the Alberta Society of Archivist’s instance of AtoM, Alberta on Record

- Assist with the processing of Indigenous Leadership programming records that represent an important part of Banff Centre's history.

- Selective weeding and application of retention schedules.

Qualifications: Qualification and Educational Requirements

- Graduation from a recognized college or university with course work relevant to archival practice plus completion of the Archives Society of Alberta Institute Certificate, or an equivalent combination of education, training, and experience

- Experience with or knowledge of the Rules for Archival Description (RAD) and archival theory; have some experience processing archival records

- Proficiency in Microsoft Word, Outlook, and Excel and proven ability to be accurate in database and spreadsheet entry

- Knowledge of DBTextWorks, InMagic or other database software, scanning/digitization technology

- Excellent verbal and written communication skills, good time management and prioritization skills, and the ability to work independently

- Familiarity with copyright and/or information access and privacy laws as they apply to archival reference is an asset

- Knowledge of records management best practices is an asset

- Demonstrated skills in time management and team work

Application Webpage: http://www.banffcentre.ca/careers

How to Apply: All applications may be submitted through our Careers Page: http://www.banffcentre.ca/careers

Application Deadline: May 3rd, 2026

Additional Information: Employment Terms and Benefits

- In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period.

- This position pays $21.00 per hour working up to 37.5 hours per week.

- This is a 7-month term position from June – December 2026.

Benefits of working at Banff Centre are:

- Transitional staff housing options (based on availability)

- Employee Assistance Program

- Professional development

- Staff cafeteria and restaurant discounts

-Onsite fitness facility at a discounted rate - first month free for new staff!

Application Process

- We are accepting applications for the Archives Assistant II position until 11:59pm MDT on May 3, 2026.

- Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record prior to an extension of a final employment offer.

- Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.

Use of AI: No

Job Poster: Ryan Waller

Job Poster Email: ryan_waller@banffcentre.ca

Archival Assistant | Upper Canada College Archives | Toronto, ON | Deadline: May 28, 2026

Tue, 21 Apr 2026 17:35:42 GMT

Organization Name: Upper Canada College Archives

Location: Toronto, ON

Compensation: $25/hr

Organization Homepage (URL): https://www.ucc.on.ca/

About the Organization: Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

Social Media: N/A

Description and Duties:We are currently looking for an Archival Assistant who will be supporting the arragement and description of our holdings. In collaboration with the College Archivist, the Archival Assistant will describe records accessioned to the UCC archives between 1986 and 1996.

Included in these accessions are institutional records from the 1950s onwards; meeting minutes for the editorial board of The College Times, the longest continuously-running student publication in Canada; correspondences, including letters sent by prominent alumni; extensive records of philanthropy; and student debate club records from the late 19th century. Descriptions will be created in accordance with the Canadian Rules for Archival Description, and rendered accessible to researchers using the open-source application Access to Memory (AToM).

In accordance with YCW funding requirements, applicants must be aged 16 to 30 and be a current student returning to full-time study in the upcoming academic year.

Qualifications:

• Current student in a masters’ program in archives and records management, library and information studies, museum studies, or history;

• Experience in archival processing, specifically arrangement and description, an asset;

• Familiarity with the sociopolitical implications of archival practice, especially as they relate to the arrangement and description of records an asset;

• Familiarity with Google Suite;

• Familiarity with Access to Memory (AToM) description application, as well as the Canadian Council of Archives’ Rules for Archival Description (RAD) an asset;

• Strong organizational and time management skills;

• Strong attention to detail;

• UCC Core Competencies: Communication, Relationship Building, Effective Team Member, Modeling Behavior, Self-Leadership/Growth Mindset, Flexibility/Adaptability.

Application Webpage: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1128f898-65af-4eaa-a381-3be480a88734&ccId=19000101_000001&lang=en_CA&jobId=961684

How to Apply: Please submit an application via the Young Canada Works website or the linked hiring website.

Application Deadline: May 28th, 2026

Use of AI: No

Job Poster: Bee Khaleeli

Job Poster Email: bkhaleeli@ucc.on.ca

Manager, Special Collections Operations | Toronto Public Library (c/o NAFOR Inc.) | Toronto, ON | Deadline: May 11, 4PM ET

Tue, 21 Apr 2026 17:32:55 GMT

Organization Name: Toronto Public Library (c/o NAFOR Inc.)

Location: Toronto Reference Library - Toronto, ON

Compensation: $104,000 to $140,000

Organization Homepage (URL): https://www.nafor.com/tpl

About the Organization:

OVERVIEW: Toronto Public Library (TPL) is North America’s largest and busiest public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. On average, more than 12 million people visit its 100 branches each year, more than 33.5 million visitors access its website, and roughly 25 million items are borrowed. Over 72% of Torontonians use the library, and 1.2 million people are registered Library cardholders. Collections comprise over 10.6 million items, including books, eBooks and DVDs, with over 40 languages represented in the diverse library materials. In 2023, customers borrowed almost 25 million items, accessed online services 33.5 million times, attended over 34,000 programs with 741,000 participants, and generated more than 6 million wireless sessions.

Toronto Public Library’s Special Collections are among Canada’s leading heritage and research resources, preserving and providing access to rare, unique, and culturally significant materials through exhibitions, digitization, and public engagement.

Comprises major collections including Canadiana, arts, children’s literature, speculative fiction, and community archives
Spans rare books, manuscripts, archives, artwork, and ephemera from ancient to contemporary periods
Housed across two primary locations: Toronto Reference Library and Lillian H. Smith Branch
Supports a large-scale digitization program and public access via the Digital Archive
Anchors a dynamic exhibition program, including the TD Gallery and virtual exhibits
Provides preservation and conservation services for long-term care of materials
Enables research, education, and public programming for diverse audiences
Fosters community engagement and partnerships, including co-created archives

Social Media: N/A

Description and Duties:

JOB SUMMARY: Oversee the operations, services, and staff of Toronto Public Library’s Special Collections team to ensure effective public access, preservation, and engagement with unique heritage collections.

Manage daily operations and public service delivery across two locations
Oversee development, management, and access to rare and archival collections
Lead and supervise a team of ~35 staff, including managers and specialists
Plan and deliver programs, exhibitions, and community engagement initiatives
Set and monitor goals, work plans, and budgets
Ensure services align with organizational strategy and user needs
Build partnerships with internal teams and external cultural organizations
Communicate programs, policies, and services to stakeholders
Support fundraising initiatives and departmental leadership as needed
Ensure safe, inclusive, and welcoming public spaces

Qualifications:

You will have expertise with specialized library research and archival collections, including familiarity with recognized standards and best practices for collections management, care and handling, digitization, storage and access considerations. You will also have demonstrated experience managing teams of information professionals and service delivery functions. Other qualifications include:

- Postgraduate university degree in library, archival or information science from an accredited program, or a recognized professional equivalent

- Experience in managing a team of professional and support staff, preferably in a public library or unionized environment

- Knowledge of developments in the library and archives fields and relevant legislation

- Demonstrated ability to establish effective working relationships and collaborative work approaches

- Committed to providing efficient, responsive and innovative service to clients

- Demonstrated capacity for problem-solving, results orientation and creativity

- Highly developed oral and written communication skills

- Superior facilitation and interpersonal skills

- Proven ability in change leadership

How to Apply: Please apply directly at: https://www.nafor.com/tpl

Application Deadline: May 11, 2026, 4pm ET

Additional Information:

ABOUT SPECIAL COLLECTIONS: Toronto Public Library’s prestigious Special Collections include the Baldwin Collection of Canadiana; Special Collections in the Visual and Performing Arts; the Chinese Canadian Archive; the Osborne Collection of Early Children’s Books; the Merril Collection of Science Fiction, Speculation and Fantasy; and the Arthur Conan Doyle Collection. The department also provides oversight and coordination for TPL’s corporate history, local history, and public art programs. These collections form the basis for the Library’s active and multifaceted digitization program, preservation services, and the exhibition program in the Library’s TD Gallery. Through physical and virtual exhibitions, strategic partnerships, and large-scale digitization, the Special Collections support the Library’s vision to create outstanding collections and services, backed by a robust suite of programs, collection animation, and community engagement.

Use of AI: No

Job Poster: Jeff Richmond

Job Poster Email: jrichmond@nafor.com

Lloydminster Museum + Archives: Archives Restructure Project | Lloydminster Museum + Archives | Lloydminster, Saskatchewan | Deadline: April 24, 2026

Thu, 16 Apr 2026 22:32:39 GMT

Organization Name: Lloydminster Museum + Archives

Location: Lloydminster, Saskatchewan

Compensation: Total Budget is $75,000

Organization Homepage (URL): https://www.lloydminster.ca/recreation-culture-community/lma-lcsc/

About the Organization: The Lloydminster Museum + Archives is seeking consultant proposals for an Archival Restructure Project.

The Lloydminster Archives plays a vital role in preserving, managing, and providing access to the documentary heritage of this distinctive border community. Established and operated by volunteers from 2002 to 2020, the Archives was formally acquired by the City in 2020. Since that time, the collection has continued to expand and evolve. The Archives now operates within a municipal governance framework and must meet the standards consistent with public institutions.

The LMA is seeking the services of a qualified consultant to develop a comprehensive plan and lead the transition of the Archives from a primarily volunteer-run model to a fully standards-compliant, policy-driven institution aligned with recognized Canadian archival standards and best practices.

Social Media: N/A

Description and Duties:

At a minimum, the Scope of Work will include:

Conducting an in-person, comprehensive physical audit of the archival collection
Developing and implementing standardized operational procedures and frameworks, supported by training delivered by the Consultant to staff and volunteers
Drafting and establishing an archival policy, a strategic collecting plan, and long-term growth management strategy

The primary objective is to transition the Archives into a fully functional, policy-driven institution operating in accordance with recognized Canadian archival standards, supported by trained personnel and strengthened collection stewardship practices.

The project must be completed by December 1st, 2026.

Qualifications:

Minimum of five (5) years professional experience working within an archival institution
Proven experience conducting institutional audits and organizational restructuring
Demonstrated experience drafting or revising archival policies
Experience implementing standardized descriptive and procedural frameworks
Ability to provide references and work samples demonstrating similar completed projects

Application Webpage:

How to Apply: Those interested can find the full Request for Proposal description at our website: https://lloydminster.bidsandtenders.ca

Consultants are encouraged to create an account and register on Bids&Tenders in order to receive all updates and notifications pertaining to the project.

Application Deadline: April 24th, 2026

Additional Information: N/A

Use of AI: No

Job Poster: Elizabeth Brandeau

Job Poster Email: ebrandeau@lloydminster.ca

Associate Archivist - rate flexibility - 1 yr contract | BMO | Montreal, QC | Deadline: April 24, 2026

Thu, 16 Apr 2026 22:19:11 GMT

Organization Name: BMO

Location: Montreal, QC

Compensation: $50,000-$55,000

Organization Homepage (URL): ourheritagebmo.com

About the Organization:

As the oldest bank in Canada, the BMO Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group.

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

Social Media: N/A

Description and Duties:

Cataloging historical and born digital collections.

Helping to facilitate the transfer of records and artefacts to the department
Performing basic preservation activities to safeguard the material
Cataloging all records and artefacts using in-house standards
Digitizing collections for accessibility

Assist in responding to research requests

Perform research activities using the database to respond to internal and external research requests
Digitize applicable records/images to respond to requests
Manage access and copyright information for records

Assist in special heritage projects including but not limited to:

Assist with the implementation of a Digital Asset Management System
Help facilitate heritage displays across Bank’s global real estate
Help facilitate the transfer of collections across sites
Assist with special projects relating to the promotion of the heritage and Archives.
Travelling to US/Canada for special projects
Promote the history of BMO Financial Group.
Provide heritage tours in English and French
Develop, write, and publish content based on material from the archives for the Bank’s heritage website
Assist with the maintenance of the Bank’s Museum (maintenance, exhibits) to ensure that the Bank’s history and involvement in Canada’s history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

Qualifications:

Knowledge:

• Bilingual - French & English

• Graduate degree in MLIS, specializing in Archival Science

• Demonstrated experience describing and providing access to archival records

• Training in archival management and techniques of preservation

• Knowledge of emerging trends in archival processing, access & management

• Knowledge of trends in digital archival management

• Knowledge of specialized archival software

• Proficiency in Microsoft Office

• Knowledge of Photoshop an asset

Skills:

• Strong communication and inter-personal skills

• Strong organizational/time management skills

• Excellent writing skills

• Excellent attention to detail

• Experience with identification & management of confidential and other sensitive documents

• Project management skills

• Archival skills in preservation & handling of delicate materials to industry standards.

• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.

How to Apply: Please send a cover letter and your curriculum vitae to: Shawna.Satz@BMO.com

Application Deadline: April 24, 2026

Additional Information: N/A

Use of AI: No

Job Poster: Shawna Satz

Job Poster Email: shawna.satz@bmo.com

Archives Intern | Kelowna Museums Society | Kelowna | Deadline: April 26, 2026

Thu, 16 Apr 2026 22:14:55 GMT

Organization Name: Kelowna Museums Society

Location: Kelowna

Compensation: $23.09/hr, plus 17% in lieu of benefits

Organization Homepage (URL): www.kelownamuseums.ca

About the Organization: The Kelowna Museums Society is located on the unceded territory of the Syilx/Okanagan people in the heart of the Okanagan Valley. Our mission is “to provide the public with educational exhibitions and programs that foster personal participation, stimulate curiosity, and engage the senses with the cultures, histories, and possibilities of the Okanagan region.”

Social Media: N/A

Description and Duties:

The Archives Intern supports the institution in maintaining professional standards for managing and preserving its archival holdings. Primary responsibilities include processing archival materials (inventorying, researching, appraising, selecting, arranging, and describing) at the Kelowna Public Archives, located on the ground floor of the Okanagan Heritage Museum. The intern also contributes to preservation efforts through digitization, proper handling, and preventative conservation. Additionally, they enhance the oral history program by conducting interviews and preparing transcriptions.

Main Duties:

Process archival materials and apply the Rules of Archival Description
Add and update digital records in the InMagic database
Assess storage needs and optimize storage space
Provide proper storage enclosures for archival collections
Perform basic conservation treatments on archival collections
Conduct oral history interviews
Assist researchers with inquiries

Qualifications:

The intern must have successfully completed post-secondary school training in a recognized archival studies training program.

Self-motivated and detail oriented
Exceptional research and computer skills
Excellent written and verbal communication skills
Highly organized
Sensitive to the requirements for handling archival materials and artifacts
Demonstrates cultural sensitivity
Maintains health and safety standards
Satisfactory criminal record check

This position is funded by the Government of Canada’s Young Canada Works Building Careers in Heritage program. Applicants must meet the following criteria to be eligible for the internship:

be a Canadian citizen or a permanent resident, or have refugee status in Canada;
be legally entitled to work in Canada (have a valid social insurance number);
be between 16 and 30 years of age inclusively at the start of employment; and
be a college or university graduate (certificate, bachelor's, master's or doctorate).

Application Webpage: www.kelownamuseums.ca

How to Apply: KMS is committed to providing a safe, respectful, inclusive, and healthy work environment. Please apply to hr@kelownamuseums.ca by April 26, 2026.

Application Deadline: April 26, 2026

Additional Information: Pay scale: $23.09/hr, plus 17% in lieu of benefits

Duration: Full time (35 hrs/week for 11 months) May 4, 2026 to March 31, 2027

Use of AI: No

Job Poster: Amanda Snyder

Job Poster Email: hr@kelownamuseums.ca

Archival & Administrative Support (Part-Time) | Personal Literary Archive | Toronto, ON | Deadline: April 30, 2026

Thu, 16 Apr 2026 21:59:04 GMT

Organization Name: Authors Literary Archive

Location: Mid Toronto, ON

Compensation: $25-$35/ hour based on experience

Organization Homepage (URL): Personal Literary Archive

About the Organization: Seeking a reliable, organized, and detail-oriented individual to assist an author with organizing and preserving a large body of archival materials, as well as providing general administrative support.

Social Media: N/A

Description and Duties:

Assist in preparing materials for transfer to an archival institution, including organizing, describing, packing, and creating, detailed inventory lists
Assist in preparing materials for submission to an archive or library, including organizing, describing, packing, and creating detailed inventory lists
Develop and maintain organizational systems for both physical and digital files
Assist with general administrative or project-based tasks as needed

Qualifications:

Literary archival experience. 5+ years with an archival organization
Strong organizational skills and attention to detail
Technically proficient (comfortable with digital file management, and commonly used software tools, including Google Workspace and Microsoft Office)
Self-directed, dependable, and able to take initiative
Respectful of privacy and able to maintain discretion

How to Apply: Please submit a brief summary of your relevant experience and why you would be a good fit for this role, as well as a resume and two references to thb2005lit@gmail.com.

Application Deadline: April 30, 2026

Additional Information:

Combination of hands-on organizing and administrative work
Flexible scheduling, 2-3 days per week

Use of AI: No

Job Poster Email: thb2005lit@gmail.com