Organization Name: Clara Thomas Archives & Special Collections at York University Libraries

Location: Toronto, Ontario

Compensation: $85,000 to $115,000

Organization Homepage (URL): https://www.library.yorku.ca/web/archives/

About the Organization: The Clara Thomas Archives & Special Collections is a small but dynamic department of York University Libraries and is located in the Scott Library on the Keele campus. Its archival holdings consist of more than eight kilometres of university records and private papers, including an extensive collection of non-textual materials. Special Collections has over 128,000 items of published Canadiana and other works.

Social Media: N/A

Description and Duties: The Adjunct Archivist works within a collaborative team environment with work coordinated by the Head of the archives. The incumbent will be responsible for the appraisal, arrangement, description, and physical processing of the archival records of Irving Abella onsite at the Scott Library, Keele Campus. In addition, the incumbent, as a member of the archives team, will contribute to departmental operations, including:

• - provision of archival reference services in an academic setting;
  
• - instruction in archival literacy;
  
• - knowledge mobilization in relation to the records of Irving Abella; including the creation of metadata of any relevant material digitized for deposit in the university’s digital heritage preservation repository, York University Digital Library (YUDL);
  
• - service including participation in the work of the Libraries’ committees as appropriate; and
  
• - pursuit of scholarship, professional development, and service.
  

While the bulk of the work will be the arrangement and description of the papers of Irving Abella, other small processing projects may be assigned in alignment with any demonstrated areas of linguistic or disciplinary strength and expertise.

Qualifications: Degree: 

-Master’s degree in archival studies from an ALA-accredited program or Master of Library and Information Studies (or equivalent) with concentration in professional archival education from an ALA-accredited program, by the appointment’s start is required.

Required Experience:

• - At least one year of professional experience in an archives;
  
• - Excellent interpersonal, communication, and presentation skills;
  
• - Ability to undertake physical processing and handling of records;
  
• - Ability to work independently and in collaboration with others;
  
• - Superior written and spoken communication in English;
  
• - Evidence or promise of research contributions in the form of publications, presentations, or other scholarly output, professional development, and active involvement in professional or scholarly organizations
  

Demonstrated:

• -Expertise in processing and providing access to archival records within an automated work environment, including working knowledge of the Rules for Archival Description; experience with Access to Memory AtoM would be an asset.
  
• - Project management skills, including the ability to manage detail-oriented workflow with a high degree of accuracy within established deadlines.
  
• - Experience with working in established archives, preferably in an academic setting.
  
• - Experience with teaching, presenting, and providing tracking and/or instruction.
  
• Knowledge of:
  
• -Copyright and privacy legislation and its application to archival holdings and reference
  
• services;
  
• -Standards and best practices for the preservation and use of analogue and digital
  
• archival records; and
  
• -Workflow associated with digitization and curation of digital objects.
  

Additional: Familiarity with the history of Jewish culture, traditions, and historical narratives, particularly in relation to the Jewish diaspora in Canada, is an asset.

Application Webpage: https://www.yorku.ca/unit/vpf/full-time-faculty-positions/

How to Apply: Due date for completed applications: November 2, 2026. Submit materials to: yulapps@yorku.ca

Required materials: 1) current CV and a cover letter addressing the stated qualifications and experience relevant to the responsibilities; 3) Names and contact information for three professional references. References will only be contacted for candidates who proceed to a final interview and will be due no later than November 20, 2026

Application Deadline: November 2, 2026

Additional Information: The anticipated starting salary for this position at the rank of Adjunct Archivist is in the range of $85,000 to $115,000 and will be commensurate with qualifications and experience. York University offers generous benefits and salary provisions. All York University positions are subject to budgetary approval. York is an Affirmative Action (AA) employer and strongly values diversity, including gender and sexual diversity, in its community. Details of the AA Program, which applies to women, members of racialized groups, Indigenous peoples, persons with disabilities and those who identify as 2SLGBTQ+, can be found here or by contacting Aqsa Ahmed, EDI Program Manager (aqsa517@yorku.ca).

York welcomes and employs scholars from all over the world. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

York has a policy on Accommodation in Employment for Persons with Disabilities and is committed to working towards a barrier-free workplace and expanding the accessibility of the workplace to persons with disabilities. Applicants who require accommodation are invited to contact the Search Committee Chair, Anna St. Onge, yulapps@yorku.ca.

Use of AI: No

Job Poster: Anna StOnge

Job Poster Email: astonge@yorku.ca