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  • Digital Alliances Project Assistant (2 posts), City of Greater Sudbury Archives, Falconbridge, ON - Deadline May 29, 2024

Digital Alliances Project Assistant (2 posts), City of Greater Sudbury Archives, Falconbridge, ON - Deadline May 29, 2024

21 May 2024 3:46 PM | Anonymous member (Administrator)

Digital Alliances Project Assistant (2 posts), City of Greater Sudbury Archives, Falconbridge, ON

Location: Falconbridge, Ontario
Compensation: $22.31 to $25.42 per hour 

The Archives serves the entire population of the City of Greater Sudbury and its institutions by acquiring, preserving and providing access to records of enduring value which show evidence of the activities of the City of Greater Sudbury and its predecessors.

These records include both municipal government records and private records of organizations, businesses or individuals that make or have made a significant contribution to an understanding of the development of the city.

Description and Duties    
Characteristic Duties:  Under the general supervision of the Manager of Clerk's Services/Deputy City Clerk and the day-to-day direction of the City Archivist.

  • Arrange historical documents and/or artefacts, and provide brief descriptions of documents as required.
  • Enter data in electronic files.
  • Create an index of the records as required.
  • Collect statistics.
  • Maintain contacts with project partners as required.
  • Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
  • Perform other related duties as required.


  • Successful completion of Secondary School (Grade XII) Education.
  • Six (6) months up to and including twelve (12) months of related experience.
  • Knowledge of various computer applications including Windows based systems (e.g. word processing and spreadsheet software, file maintenance, information input and retrieval and the internet).
  • Ability to demonstrate interpersonal skills in dealing with people in a courteous and effective manner.
  • Ability to demonstrate organizational skills and attention to detailed work.
  • Knowledge of archives automated systems an asset.
  • Excellent use of English; verbally and in writing.
  • French verbal skills an asset.
  • Satisfactory health, attendance and former employment history.
  • Must be physically capable of operating a vehicle safely, possess a valid driver's licence, have an acceptable driving record and personal insurance coverage.

Funding Requirements:

New entrants into the work force (such as graduates of a Post Secondary Degree Program in Archival Studies, History, or a related field of study who are seeking first-time, post-graduation work experience in their field of study), are transitioning to a new career, or the unemployed or underemployed who are entering a new field.  Candidate's must not have previously participated in a NOHFC-funded internship, be at least 18 years of age and reside, and be legally entitled to work, in Canada.

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here:

Notice to Job Applicants:
Definition of "Assets" on Job Postings - A number of Job Postings will contain items described as "assets" under the Qualifications heading.  By way of definition, assets are qualifications which are not required but are deemed to enhance performance and therefore considered in the recruitment process.

Additional Information   

  • Estimated Probable Duration:  One (1) Year
  • Number of Vacancies: 2

This opportunity is proudly supported by:  Northern Ontario Heritage Fund Corporation

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit to apply online.

We must receive your resume before 11:59 p.m. on Wednesday, May 29, 2024. For those providing a French language resume, please also include an English version.

Click on the Apply for Job button.

Follow the step by step application process.

Ensure you attached a cover letter and resume. Acceptable file types are:

  • .doc
  • .docx
  • .txt
  • .pdf
  • .rtf

Once completed, review your application and click on the Submit button.

Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

External Posting:  (Click on view "All Jobs" and then scroll through the list of jobs and click on "Digital Alliances Project Assistant."  Then click on the "Apply for Job" on the top right hand of the page when ready to apply.) 
Application Deadline: May 29, 2024 at 11:59 p.m. EDT

Job poster

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