Archives Associate (17 month contract), Trent University Library and Archives, Peterborough, ON
 

Location: Peterborough, Ontario
Compensation: $2,539.17 - $2,997.84 bi-weekly (17 month contract, 25 hours per week)

Trent University Archives collects, preserves, and provides access to a diverse range of archival materials that reflect the unique experiences, achievements, and contributions of individuals and organizations associated with Trent University and the broader Peterborough region. We are also responsible for Special Collections, a collection of rare books and local titles. Our collections support the university's management, teaching, and research, and the research needs of the broader public.

Description and Duties    
Job Purpose: Under the general direction of the University Archivist and Head, Special Collections, the incumbent supports the mission of Trent University Archives by: responding to research requests; cataloguing new donations of historical materials and developing finding aids; digitizing archival documents for web exhibits and online access; contributing to website maintenance and internal and external communications; overseeing the Archives Reading Room; advising clients of policies and procedures and ensuring the safe use of irreplaceable documents; and assisting with the management and oversight of Special Collections and the Trent University Art Collection.

For more information, please view the full Position Description: https://www.trentu.ca/humanresources/careers/non-academic/archives-associate or visit trentu.ca/employment.

Qualifications    

EDUCATION REQUIRED:

• Honours University Degree (4 year) required.
• Archives Technician diploma, Museum Management and Curatorship diploma, or equivalent and/or completion of courses and/or workshops offered by the Archives Association of Ontario, Association of Canadian Archivists, Canadian Conservation Institute, or similar professional organizations are preferred.

EXPERIENCE/QUALIFICATIONS REQUIRED:

• Three (3) years in an archives or related field required.
• Experience with Rules for Archival Description, archival databases, and website development and maintenance.
• Experience with assessing, processing, handling, and describing archival material
• Experience in providing support for research and reference services.
• Experience with the handling and treatment of works of art.
• Experience in digitizing analog archival materials and works of art, handling digital-born archival materials, and creating metadata.
• Familiarity with archival professional standards and ethics, archival terminology, the history of archival practice, archival law and legislation, including current practice on freedom of information and privacy, and copyright in archives.
• Understanding of the fundamental principles involved in the intellectual and physical handling, assessment, description and control of archives and special collections and the services that support them.
• Excellent organizational skills and attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to exercise discretion, tact, and confidentiality.
• Ability to change focus regularly and re-prioritize work when required.
• Ability to read and transcribe cursive script.
• Familiarity with digital scanning technologies, photo-editing software, database management software, Microsoft Word, Microsoft Excel, web development.
• Ability to learn and adopt new technologies as they develop.
• Fluency in English (spoken and written) is required.

Additional Information   

Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact humanresources@trentu.ca.
 
How to Apply    
Those interested in applying are asked to submit a cover letter and resume by email to jobs@trentu.ca (Microsoft Word or Adobe PDF) no later than February 3, 2025 at 4:00 p.m. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name - Job Title). Applications from external candidates will be considered only when accompanied by a completed Employment Application Form.

Application Webpage (URL)    https://www.trentu.ca/humanresources/careers/non-academic/archives-associate
Application Deadline: February 3, 2025 at 4:00 pm (EST)