Organization Name: Lac Ste. Anne Métis Community Association

Location: Stony Plain, Alberta, Canada

Compensation: $45,000 to $90,000 a year

Organization Homepage (URL): https://lsametis.com/

About the Organization: The Lac Ste. Anne Métis Community Association (LSAMCA) is the representative body for the historic and contemporary Lac Ste. Anne Métis (LSAM) community, an independent, vibrant Métis community. We are a section 35 (Constitution Act, 1982) Métis Aboriginal rights-bearing collective (otherwise known as a ‘Powley’ community) whose traditional territory encompasses present day west central and northwest Alberta. 

As a kinship-based community, and with a strong sense of community and cultural identity, we participate in a shared culture inclusive of our distinctive customs and traditions, including the continued exercise of our Métis harvesting rights. These activities and way of life remain core to our identity as a modern-day, rights bearing Métis people.

Social Media: LinkedIn: linkedin.com/company/lacsteannemetis

Description and Duties: 

Position Overview

Reporting to the Administrator, the Records & Information Manager is responsible for planning, developing, implementing, and administering LSAMCA’s Records and Information systems, including maintaining and monitoring the storage of all records, including electronic records of all filing systems, file transfer and storage, file retrieval and preparation of files for permanent storage or destruction, while maintaining the safety and security of confidential information.

Key Responsibilities

• Promote and enforce information governance and records management principles.
  
• Engage all departments with records management.
  
• Participate in research and development of long and short-term record management plans following accepted industry standards.
  
• Work with departments to ensure procedures are in place to support organizational requirements and demands of various types of incoming correspondence.
  
• Work with departments to provide daily administrative and organizational support to manage various incoming demands to Directors and staff.
  
• Identify corporate standards for managing terms and conditions of contribution agreements.
  
• Organize, maintain, and update records of the organization.
  
• Support the maintenance of electronic personnel files in accordance with Human Resources policies and procedures.
  
• Maintain and update inventory of all filing systems and archives.
  
• Create new files and records as necessary.
  
• Maintain appropriate databases for the various records, reports, and documents.
  
• Assess and process requests for information under applicable provincial & federal Privacy Act legislation, and/or locally developed policies.
  
• Locate filed, archived materials upon request and ensure that materials are provided to authorized users.
  
• Co-ordinate and record the disposal of documents and the transfer of records to permanent storage in accordance with policies and procedures.
  
• Provide training and ongoing support for internal staff on system access and records function.
  
• Ensure compliance with policies and procedure as well as any applicable legislation.
  
• Occasionally provide guidance and work with consultants for special projects.
  
• Other duties, as required 

Qualifications: 

• Post-secondary education in Public Administration, Commerce, Library Science, Archival Science and/or a Certification in Information and Records Management.
  
• Minimum 3-5 years direct experience with physical and electronic record management.
  
• Background in records management and familiarity and experience working with Alberta’s privacy laws.
  
• Strong mentoring and engagement skills and a passion to help others understand the importance of information and records management protocols, process, and procedures.
  
• Experience working with Indigenous communities is an asset.
  
• Knowledge of principles and procedures used in maintaining and controlling a complex filing system; familiarity with file management software applications.
  
• Knowledge of program administration, project and contract management is an asset.
  
• Ability to plan, develop and support program strategies and procedure related to records and information management.
  
• An ability to develop program information management systems and monitor and assess the effectiveness of programs and services, is an asset.
  
• Demonstrable interpersonal and communication skills (verbal and written).
  
• Ability to work independently with minimal supervision demonstrating sound judgement and decision-making skills to ensure the work meets expected standards.
  
• Valid AB Driver’s License with a reliable vehicle and appropriate insurance.
  
• Able to travel as may be needed from time to time.

Additional Information: 

What We Offer

• An opportunity to work directly with a dynamic, growth-oriented organization and to contribute to protecting the Lac Ste. Anne Métis community’s rights and way of life.
  
• A collaborative and supportive team environment.
  
• Competitive salary and benefits package (to be discussed).

How to Apply

Application deadline: To apply, please submit your cover letter and resume by email to jenn@insight-hr.com, with the position title in the subject line (Records & Information Manager at LSAMCA). 

Application Deadline: November 27, 2025