ADMN O 24R - Records Officer : Administrative Officer R24

Location: Victoria, BC V9B6X2 CA (Primary)

Salary Range: $65,252.73 - $74,396.51 annually, Regular Full Time

BC Public Service: Municipal Affairs & Housing, Management Services Division

Summary

An eligibility list may be established.
Although this position has onsite office based requirements, it can temporarily be performed virtually due to the current extraordinary circumstances related to COVID-19. This will remain in place until physical distancing advisories are lifted.
Due to present physical distancing requirements related to COVID-19, the recruitment process for this competition will take place virtually.

A career opportunity to showcase your client service excellence and digital information management expertise.  

The Records Officer is part of the information management team supporting the four ministries that make up the Economy Sector: Ministry of Municipal Affairs and Housing, Ministry of Jobs, Economic Development and Competitiveness, Ministry of Labour and Ministry of Tourism, Arts and Culture. This role provides strategic support so the ministries can meet their information management requirements under legislation and policy and can achieve their business objectives.  The Records Officer brings awareness to the changing landscape of recorded information management, including the identification of the challenges and the solutions for managing electronic information.  This position is a subject matter expert for the ministry and bridges the worlds of information technology and program information management. With significant changes in legislation, the need for stronger information management accountability, as well as technological shifts, those in this position must bring a strong change management component to the role.  In addition, this position provides operational IM direction and advice to all levels of the ministry, including taking a leadership role in the definition and delivery of information management projects.

The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace. 

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact Jennifer.Mohan@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• University degree in archival studies or information management and three years of related progressive experience (records management or information management), or an equivalent combination of education/training and experience may be considered.
• At least 2 years experience drafting, interpreting, and applying legislation, policy, or procedures related to information management.
• At least 2 years experience managing client relations including providing expert information management advice. Preference may be given to applicants with experience managing client relations including providing expert information management advice to executive or senior level staff.
• Experience researching, analyzing or providing advice regarding digital records management.
• Preference may be given to applicants with direct experience supervising staff.
• Preference may be given to applicants with experience as a project manager.
• Preference may be given to applicants with direct experience with electronic document records management systems.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

Union: GEU

Job Profile_AO24 Records Officer_70734.docx

Manager, Records and Information Governance and City Archivist

City of Vaughan

As one of Southern Ontario's fastest growing cities, with its mix of urban and rural areas, Vaughan is an in-demand place to live and work. Vaughan is considered one of Canada's most family friendly cities with a dynamic and diverse population of over 300,000.  With one of the top performing economies, a growing tourism industry and an enviable portfolio of recreational and cultural venues, this is the place where you want to be.

Location:  Vaughan, Ontario

Compensation: $111,727.00 - $133,008.00/Year. In addition to offering a competitive compensation package, we have a strong focus on health.

Description and Duties

Reporting to the Deputy City Clerk, the Manager, Records and Information Governance and City Archivist oversees the City's Records & Information Governance program and initiatives. Responsible for developing, managing and leading the Corporation's Archives & Records Management Services and Information Production & Distribution functions, systems and staff. Maintains integrity and security of the Corporation's records and information. Provides strategic and operational advice and recommendations on Corporate records, information governance framework and initiatives, including the Enterprise Content Management (ECM) System. Manages the development and evaluation of Corporate information management training initiatives for all levels of staff. Develops and manages Corporation-wide performance measures and benchmarking initiatives for records and information management.

Qualifications

• Master's Degree in Information Management (Master of Information; Master of Archival Studies; etc.) or equivalent.

• Minimum of ten (10) years' experience in information management field; with at least five (5) years in staff supervision, program leadership, policy analysis/development, and project management roles.

• Experience in managing information management functions and systems in a large public or private organization; knowledge of business re-engineering principles and methodologies, and best practices in information management service delivery.

• Certified Records Manager designation or eligibility for same.

• Thorough knowledge of information science (at expert level in technical standards); records and information management and archival theory, principles, methodology, and practice; electronic information management systems and associated computer applications; and information management technical standards

• Ability to analyze, design, implement, and audit processes for the control of complex information management systems; with focus on ensuring trustworthy electronic recordkeeping systems, digital archiving, and information security.

• Knowledge of Electronic Document & Records Management Systems (EDRMS) and Enterprise Content Management Systems (ECM); experience in planning and deployment of same.

• Knowledge of relevant legislation/regulations.

• Certified Archivist (C.A.) designation and municipal environment experience preferred.

• Availability to work flexible hours to accommodate committee meetings, public relation activities, etc.

• Most of the work is performed in an office environment. Some work (10%) is done offsite in the community or at the records centre.

• Work in the records centre may result in exposure to heat, dust and/or microbes.

If you are an energetic person who is interested in bringing your knowledge and passion to the City of Vaughan, please visit our website to apply online by Friday August 14, 2020.

Please note that only candidates selected for interviews will be contacted.            

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

Deadline:  August 14, 2020, apply here.

Provincial Archives of Saskatchewan

Bilingual Archivist

Location:  Regina, Saskatchewan

Compensation:  $ 27.03 to $33.87 hourly

Description and Duties

The Provincial Archives of Saskatchewan requires a full time permanent Reference Archivist to work in Reference and Outreach Services. Reporting to the Manager, Reference and Outreach Services, you will work as part of our team to facilitate access for both in-person and distant clientele to the Permanent Collection at the Provincial Archives. This is a bilingual position and requires the candidate to speak, read, and write fluently in both English and French

With your graduate level knowledge of research methods you will assist and analyse the research needs of a diverse clientele ranging from the general public to PhD level researchers. With your training in archival science and/or history you will advise and assist researchers in the application of archival materials in research activities for a wide variety of topics and purposes. Using your expertise in archival science and/or history you will promote the reference use of Provincial Archives collections and provide outreach services, including exhibition research and construction, group presentations, and facility tours.

The position requires an understanding of legislation relevant to archival records as you will be assisting patrons and other Archives staff in the application and interpretation of various laws including: The Copyright Act, The Freedom of Information and Protection of Privacy Act, and The Health Information Protection Act. Maintaining statistics related to reference work is also a responsibility of this position. The position will also perform other tasks related to the program as assigned by the Manager, in keeping with the scope and classification of this position.

Les Archives provinciales de la Saskatchewan recherche un ou une archiviste de référence, poste permanent à temps plein, pour intégrer l'équipe des Services de référence et de liaison. Relevant du gestionnaire des Services de référence et de liaison, l'archiviste retenu travaillera au sein de l'équipe dont la mission est de faciliter l'accès à la collection permanente des archives provinciales pour la clientèle présente en personne et à distance. Poste bilingue, le candidat ou la candidate doit parler, lire et écrire couramment l'anglais et le français.

Grâce à votre connaissance des méthodes de recherche au niveau des études supérieures, vous aiderez et analyserez les besoins de recherche pour une clientèle variée, du grand public aux chercheurs universitaires. Grâce à votre formation en technique d'archives et / ou en histoire, vous conseillerez et aiderez les chercheurs dans l'utilisation des documents d'archives dans le cadre d'activités de recherche couvrant une grande variété de sujets et d'objectifs. En vous servant de votre expertise en technique d'archives et / ou en histoire, vous favoriserez l'utilisation des références dans les collections des Archives provinciales et vous fournirez des services directs, notamment des recherches sur les expositions et la construction, des présentations de groupe et des visites d'installations.

Le poste exige une compréhension de la législation relative aux documents d'archives, car vous serrez amenés à aider les usagers et le personnel des Archives dans l'application et l'interprétation de diverses lois, notamment : la Loi sur le droit d'auteur, la Loi sur l'accès à l'information et la protection de la vie privée et la Loi sur la protection des informations sur la santé. La tenue de statistiques relatives aux travaux de référence est également une responsabilité de ce poste. Le poste accomplira d'autres tâches assignées par le superviseur, conformément à la portée et à la classification du poste.

Grâce à votre connaissance des méthodes de recherche au niveau des études supérieures, vous aiderez et analyserez les besoins de recherche pour une clientèle variée, du grand public aux chercheurs universitaires. Grâce à votre formation en technique d'archives et / ou en histoire, vous conseillerez et aiderez les chercheurs dans l'utilisation des documents d'archives dans le cadre d'activités de recherche couvrant une grande variété de sujets et d'objectifs. En vous servant de votre expertise en technique d'archives et / ou en histoire, vous favoriserez l'utilisation des références dans les collections des Archives provinciales et vous fournirez des services directs, notamment des recherches sur les expositions et la construction, des présentations de groupe et des visites d'installations.

Le poste exige une compréhension de la législation relative aux documents d'archives, car vous serrez amenés à aider les usagers et le personnel des Archives dans l'application et l'interprétation de diverses lois, notamment : la Loi sur le droit d'auteur, la Loi sur l'accès à l'information et la protection de la vie privée et la Loi sur la protection des informations sur la santé. La tenue de statistiques relatives aux travaux de référence est également une responsabilité de ce poste. Le poste accomplira d'autres tâches assignées par le superviseur, conformément à la portée et à la classification du poste.

Qualifications

The knowledge and abilities required for this position would typically be gained through a Master's degree in archival science, library and information science, history, or a related social science discipline. Supplemental training courses in archival science or experience working at an archives are an asset.

Les connaissances et les compétences requises pour ce poste sont généralement acquises par le biais d'une maîtrise en archivistique, en bibliothéconomie et en sciences de l'information, en histoire ou dans une discipline des sciences sociales connexe. Une formation complémentaire en archivistique ou une expérience dans des archives sont un atout.

Application Webpage: 

https://govskpsc.taleo.net/careersection/jobdetail.ftl?job=LIB000304&lang=en#.Xw203kEE6O8.email

86589542_lib000304_-_archivist_bilingual.docx

Archives New Zealand - Department of Internal Affairs

Chief Archivist, Archives of New Zealand

Location:  Wellington, New Zealand

Compensation:  NZ$200,000

About the Organization

• Strategic leadership position
• Independent statutory responsibilities
• Set the direction for Archives New Zealand
  

We are looking for a Chief Archivist who can take our government archives to the people, oversee the preservation and protection of more than seven million official records, lead a passionate team of experts and be part of the transformation of our nation's documentary heritage sector.

With significant recent investment in Aotearoa New Zealand history, this is an exciting time to join Archives and a key role in leading the work to better safeguard and preserve our holdings so current and future generations can access our unique stories and heritage.

Description and Duties

You will be a highly experienced senior leader with a background that includes archives management. Comfortable navigating a complex organisation, you will have a well-developed understanding of the role of state sector agencies. You will be skilled in operating in our Te Ao Māori world including in partnership with Māori under Te Tiriti o Waitangi. 

If you want a job where the work you do matters to New Zealand, we would like to hear from you.

Read the full job description and supporting information via https://amytea.co.nz/chief-archivist/

Read more about the work of Archives New Zealand at http://www.archives.govt.nz

All applications must be lodged via the DIA careers page http://dia.hosting.staffcv.com/job-search-results/ 

For more information please contact Jo Bell on +64 21 173 3523 or jo@amytea.co.nz

Application Deadline: 5:00 (NZT) on Friday 31st July 2020

Éditions Prise de parole

Location: Sudbury, Ontario, Canada

Salaire annual:  35 000 $,
Durée: un an à 35 heures / semaine          

Entrée en fonction: dès que possible

« Ancrées dans le Nouvel-Ontario, les Éditions Prise de parole appuient les auteurs et les autrices de la francophonie canadienne. »

Ce mandat reflète la volonté de la maison de stimuler, à partir de Sudbury, la création littéraire en milieu minoritaire et la réflexion portant sur ces milieux, et ce, à l'échelle canadienne. La maison publie romans, récits, contes et nouvelles, poésie et théâtre, ainsi que des études et des essais en sciences humaines et sociales. Elle pérennise ses œuvres les plus marquantes dans la Bibliothèque canadienne-française.

Elle rend accessibles, par la traduction, des œuvres importantes d'autrices et d'auteurs canadiens-anglais et des Premiers Peuples.

Par ses activités de publication et d'animation, elle développe un espace littéraire en français toujours plus dynamique au pays.

La maison publie 17-18 ouvrages par année. Depuis 1973, année de sa fondation, elle a publié 475 titres de 200 auteurs et autrices.

Les Éditions Prise de parole, situées à Sudbury, Ontario, sont à la recherche d'une jeune personne dynamique qui aura la responsabilité de trier, organiser, classer et élaguer ses archives physiques et numériques en vue de leur transfert dans un centre d'archives où elles seront mises à la disposition des chercheurs qui s'intéressent aux francophonies nord-américaines.

TÂCHES PRINCIPALES

• Participer, en collaboration avec le personnel de la maison et une archiviste professionnelle, à l'évaluation et à l'inventaire des archives de la maison.

• Participer à la création d'un système de classification tenant compte de la spécificité, des besoins et des

activités de la maison.

• Identifier et coter chaque dossier de documents, tant physique que numérique.

• Classer et décrire ces dossiers selon les normes archivistiques, notamment les Règles pour la description de documents d'archives du Conseil canadien des archives.

• Éliminer les documents possédant une faible valeur documentaire et les doublons.

• Préparer et emballer les documents en vue de leur transport.

• Au besoin, effectuer un ensemble de tâches connexes, comme l'impression de documents numériques, la prise de photos et le traitement de l'image, la rédaction de différents protocoles, la création et la diffusion sur les médias sociaux de contenus relatifs au projet, etc.

EXIGENCES

• Avoir complété une formation postsecondaire dans l'un ou l'autre des domaines suivants: archivistique, sciences de l'information, littérature ou tout champ des sciences humaines ou sociales permettant de développer de solides compétences en recherche, en français écrit et en rédaction.
• Participer pour la première fois au programme de stages de la SGFPNO.
• Posséder une excellente connaissance des logiciels Word et Excel ; idéalement, bien connaître les logiciels Adobe Acrobat et Photoshop et des logiciels de bases de données.
  
• Faire preuve de flexibilité, de créativité, démontrer une capacité à travailler en équipe et de façon autonome.

Veuillez faire parvenir votre dossier de candidature avant le 31 juillet par courriel à dtruax@prisedeparole.ca.

86589542_epdp_emploi_stagiaire_archives_2020-2021.pdf

Council of Nova Scotia Archives

Length of Contract:  24 weeks (July to December 2020)

Location:  Halifax, Nova Scotia (although able to do some/most work remotely)

Closing Date: July 6, 2020

Compensation:  RFP max $ 25, 000.00

The full RFP and submission procedures can be viewed here: https://www.councilofnsarchives.ca/wp-content/uploads/2020/06/CNSA-Education-Consultant_Request-for-Proposals.pdf

Please direct any questions to: Jane Arnold, Chair, CNSA Education Renewal Committee, jane_arnold@cbu.ca, 902-563-1690

The Council of Nova Scotia Archives (CNSA) is the professional association for archives and archivists in Nova Scotia. The CNSA was founded in 1983 and has grown from an initial 25 institutions to a current membership of 80. Our mission is to support these members to strive for archival excellence in the care and use of Nova Scotia's documentary heritage. We want these archives to be professional, proactive and responsive research centres that contribute to a sense of place and connection for Nova Scotians. We strive to have archives valued as essential sources for historical evidence, stories and information from the past.

The current CNSA core curriculum is an established program designed to provide CNSA members and other stakeholders with training in specific archival functions, via 6 two-day in- person workshops. Participants who successfully complete all six courses earn a certificate. For reference, a description of the core curriculum is available online: https://www.councilofnsarchives.ca/workshops-training/.
 

Description and Duties

The Council of Nova Scotia Archives is seeking to complete Phase 1 of a multi-phase online curriculum development and delivery initiative. We are looking for a consultant to develop a strategy and curriculum modules to better serve the CNSA membership and other stakeholders.

Background

The Council of Nova Scotia Archives (CNSA) is the professional association for archives and archivists in Nova Scotia. The CNSA was founded in 1983 and has grown from an initial 25 institutions to a current membership of 80. Our mission is to support these members to strive for archival excellence in the care and use of Nova Scotia's documentary heritage. We want these archives to be professional, proactive and responsive research centres that contribute to a sense of place and connection for Nova Scotians. We strive to have archives valued as essential sources for historical evidence, stories and information from the past.

The current CNSA core curriculum is an established program designed to provide CNSA members and other stakeholders with training in specific archival functions, via 6 two-day in-person workshops. Participants who successfully complete all six courses earn a certificate. For reference, a description of the core curriculum is available online: https://www.councilofnsarchives.ca/workshops-training/.

The Council of Nova Scotia Archives is seeking to complete Phase 1 of a multi-phase online curriculum development and delivery initiative. We are looking for a consultant to develop a strategy and curriculum modules to better serve the CNSA membership and other stakeholders.

Objectives

This proposed project is a component of a multi-phase online curriculum development and delivery initiative. The primary objectives of this initial phase of the overall project is to develop and deliver:

- A core curriculum strategy: This will be a report based on membership needs and current pedagogy for online educational delivery. The report will be presented to the CNSA Executive for approval.

- Core Curriculum Online Test Module: One complete online module will be researched, developed and tested using selected and tested online software. Focus groups will be identified to assist with testing and feedback. Feedback will be incorporated into the editing process.

- Full Core Curriculum Development: Based on feedback with the test module, develop and complete the full core curriculum program.

- Website/Online Delivery: Work with other project personnel to incorporate the core curriculum modules into the functionality of the CNSA website.

Qualifications

• The consultant should be familiar with current archival best practices and have demonstrated experience with archival core functions.

• Experience in curriculum development and online course development essential.

• Knowledge of effective pedagogy related to online education an asset

• Ability to work with a team and within allotted timelines.

• Ability to communicate clearly and effective at running focus groups sessions.

• Familiarity with the Council of Nova Scotia Archives and its members as asset

Proposal Submissions

Consultant's proposal must include the following information:



1.    Capacity:

- Corporate name and company profile

- Detailed description of relevant and demonstrated experience

2.     Work Plan:

- Description of the methodology to be followed to achieve project objectives, including consultation with stakeholders

- A statement of the consultants' understanding of the scope of project

- A project schedule including timeline and budget


3.     Cost:

- Schedule of fees / expenses / rates of remuneration

- Maximum Project Cost including all expenses, subcontracting and HST. The costs must not exceed $25,000.00.


Please also provide:

- A cover letter explaining your interest in this project and summarizing your qualifications and demonstrated experience.

- CV with links to or PDF attachments of a selected portfolio of relevant work.

- Names and contact information for two references for your work.

The full RFP and submission procedures can be viewed here: https://www.councilofnsarchives.ca/wp-content/uploads/2020/06/CNSA-Education-Consultant_Request-for-Proposals.pdf

Deadline: Please submit one electronic copy of your response to this request for proposals to Jane Arnold by email only at jane_arnold@cbu.ca by midnight July 6, 2020.


The Council of Nova Scotia Archives reserves the right to reject any or all proposals or to accept any proposal or part thereof considered to be in its best interest. We thank all inquiries in advance and advise that only those proposals selected will be contacted.

Council of Nova Scotia Archives, 6016 University Avenue

Halifax, Nova Scotia, B3H 1W4

Archivist, Digital Archives

Contractual (3 years), full time (35hrs/week) 

Job Summary

The responsibilities of this job include the supervision, coordination and monitoring of the archival collection and projects, and specifically the born-digital archives. The incumbent oversees and develops local practices for managing born-digital material held and acquired by the CCA and assists in the strategic direction of acquisition, preservation, and access to born-digital and paper-based archives and contributes to the curatorial projects related to born digital archives. The incumbent serves as the local manager of Archivematica, and coordinate support and development of the CCA’s digital repository with the IT department and Artefactual Systems. This includes ongoing maintenance and development of the CCA’s homegrown born-digital archives access interface, SCOPE. The incumbent plays a key role in the documentation of archives through the development of standards and procedures, classification and description – and the migration to a new AMS archives management system. The incumbent works closely with the Digital and Publications divisions in developing a digital culture at the CCA.

Key responsibilities

Management of born-digital archives

• Develops and documents practices for the arrangement, description, preservation, and management of born-digital archives in accordance with international standards and best practices
• Plans, prioritizes and reviews the processing of born-digital archives
• Supervises the born-digital projects, including review and approval processing plans and editing archival descriptions
• Collaborates with Reference, the Digital division, and external developers for on-site access to the digital archives
• Collaborates with the Program, Research and Publications divisions in deciphering research material related to born-digital archives and evaluating the relevancy for public concern
• Manages daily use of Artefactual Systems and collaborates with the Information Systems division on the strategic development of CCA’s Archivematica digital preservation system
• Manages daily use of Artefactual Systems and collaborates with the Digital division on the strategic development of CCA’s born-digital archives access interface (SCOPE)
• Manages scripts and software utilities used in appraisal, arrangement, description, and SIP creation on dedicated BitCurator processing workstations
• Supervises implementation of digital forensics tools and techniques for disk imaging of digital storage media

Acquisition of born-digital archives

• Develops CCA’s capacity to responsibly acquire electronic records and papers
• Investigates potential acquisitions and evaluates proposed acquisitions
• Coordinates transfers of digital files from donors, and acting as a liaison between records creators at CCA’s curatorial, archival, preservation and technical staff
• Works directly with records creators to advise on record-keeping practices that will facilitate the eventual transfer of their archives at CCA

Advisory and administrative responsibilities

• Advises CCA staff of the functional requirements for acquiring, accessioning, preserving, arranging, describing, and providing access to (born-digital) archives and train archivists, curators, cataloguers, and interns as necessary
• Prepares, with the archives team, the migration of archival metadata that could be largely related to metadata clean-up of legacy digital archives
• Serves as the Collection Division’s internal and external representative and authority on issues related to (born-digital) archives

Required qualifications

● Education: Master’s degree in library science, archival science, or other relevant field
● Experience: 3-5 years working in an archival repository, including experience working with born-digital archival material
● Ability to work effectively in French and English, or willingness to learn
● Project management experience
● Knowledge of ISAD(G), RAD, DACS, and other archival descriptive standards
● Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, METS, PREMIS)
● Demonstrated knowledge of digital preservation standards such as OAIS and Trus tworthy Digital Repositories
● Knowledge of a wide range of computer storage media, file systems, software, and file formats
● Experience applying tools such as Archivematica and BitCurator to process born-digital archives

Other qualifications

● Knowledge in working in Linux and with command-line interfaces or willingness to learn
● Demonstrated experience in reading, using and manipulating born-digital architectural records in common formats and programs (AutoCAD/Revit, VectorWorks, Microstation, Rhino, Maya, etc.)
● Familiarity with programming/scripting languages such as Python, Ruby, and bash or willingness to learn

Please submit your application (resume and cover letter) by email to rh@cca.qc.ca to the attention of Human Resources, Canadian Centre for Architecture, 1920 rue Baile, Montreal (Quebec) H3H 2S6. The application deadline is 19 July 2020. Only successful applicants will be contacted. Please do not call. The CCA is an equal opportunity employer.

For all CCA existing job opportunities, visit our website.

Archivist, Provincial Archives of New Brunswick

Location:  Fredericton, New Brunswick

Annual Salary:  PB03 $44,954 to $62,842       PB04 $49,374 to $69,056

Established in 1967, the Provincial Archives of New Brunswick collects and preserves the documents of the people, institutions and government of the province. Most of the holdings are for the period from 1784, when New Brunswick was made a separate province of British North America. However, some materials relating to the earlier exploration, Acadian and pre-Loyalist periods have also been acquired.

Under provincial legislation the Archives has responsibility to assemble, and to make available for research, records bearing upon the history of New Brunswick. The Records Management Program ensures the regular transfer and archival retention of all non-current government records that have permanent legal and historical value. The records of individuals, churches, businesses and associations are acquired through donation of original material, and loans for copying.

The documents in the Archives are provincial treasures. Many are fundamental in protecting the rights and interests of the people, or are essential for understanding and preserving our heritage and culture. Materials which are not in archives, particularly those in danger of being lost or destroyed, should be brought to the attention of the Archives staff.

Description and Duties

Finance and Treasury Board is seeking individuals to join the team at the Provincial Archives in Fredericton.

Successful candidates will be skilled, agile, outcomes-focused, and highly-motivated with a demonstrated interest in the acquisition, accessibility, awareness, and preservation of the province's documentary heritage. These positions will focus on client and donor engagement, creating research collaborations and community partnerships, and the dissemination of analogue and digital archival content.  They will engage with internal and external stakeholders to capture information and data as evidence of past initiatives and will process such records, making them available to inform present day and future planning, publishing, decision making, exposition, education, and life-long learning.    Mentoring and instruction are key to fulfilling the Archives' mandate and these positions will be heavily involved in developing and executing such strategies. Candidates will need to demonstrate research experience, proficiency in archival principles, and adroitness in working with a diverse clientele. Adeptness with a variety of technologies will facilitate a candidate's success in these positions. These positions will contribute to a center of expertise in the province.

Essential duties will include public speaking, creation of exhibits, trouble-shooting issues characteristic of legacy systems, assessing and devising research strategies, project planning, proposal writing, acquisition, arrangement and description of archival material, and participating in public events connected to the Archives.  Analysis and decision making based on knowledge of the history of the province, stakeholder needs, and archival theory and practice, constitute the essence of this position.  Design and application for project funding along with the supervision of contract and project positions generated by such grants will be a regular occurrence in this position.  Some work outside normal work hours may be required. 

Essential Qualifications

Pay Band 3: A Bachelor's degree in history, political science, information management, or related discipline and knowledge of archival processes and concepts and 2 years' related work.

Pay Band 4: A Bachelor's degree in history, political science, information management, or related discipline. and 4 years' related work experience. Experience in archival procedures, the application of archival standards including RAD, and experience in web-based searching or presentations.

An equivalent combination of education, training and experience may be considered.

Some positions will require written and spoken competence in English and French at the intermediate plus level (2+) and other positions will require written and spoken competence in English only at the intermediate plus level (2+). Please state your language capability on your application.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

May be required to travel within the province.

Asset Qualifications

Preference may be given to candidates that have:

• Research and writing experience.
• Driver's license.
• Familiarity with legislation governing access and use of records, including but not limited to the Archives Act and Copyright.
• Ability to work independently and in teams.
• Research training and experience is a definite asset
• Familiarity with applications such as Adobe Pro
  

Subject to the response to this competition, candidates may be required to demonstrate on their application the asset qualifications in addition to the essential qualifications in order to be given further consideration.

Behavioral Competencies
The successful candidate will possess the following behavioural competencies:

• Analytical Thinking/Judgement
• Client Service Orientation
• Flexibility
• Results Orientation
• Relationship/Network Building

The successful candidate will possess the following technical competencies:

• Competency in Office Technology, Software, and Applications
• Presentation skills
• Planning and organizational skills
• Knowledge of the Province's history'
• Planning and organizational skills

This competition may be used to fill future vacancies at the same level.

How to Apply 

Interested applicants are to apply on-line at www.ere.gnb.ca no later than July 13, 2020

indicating competition number: 20-FTB-19.

Application webpage: https://hrh.gnb.ca/ess/e-recruit/competition.aspx?strType=o&t=Y&lang=E

Human Resources Services

Phone: (506) 440-3544 

Job Poster:  Joanna Aiton Kerr

Poster Email:  joanna.aitonkerr@gnb.ca

Inuit Art Foundation, Archival Technician

Established in 1987, the Inuit Art Foundation is a non-profit, Inuit led charitable organization providing support to Canada's Inuit arts communities. The sole national body mandated to promote Inuit art within Canada and internationally, the IAF undertakes advocacy work on behalf of artists and realizes a number of strategies aimed at enhancing the appreciation and interpretation of Inuit art.

Location:  Toronto, Ontario

Compensation: $ 17.00 / hour

Hours: 35 hours per week, Monday to Friday 9:00am - 5:00pm

The Inuit Art Foundation is seeking to hire a full-time Archival Technician from 14 September 2020 to 31 March 2021 to assist in making the photographic prints, negatives and slides, interviews, artist statements, research and original records in its holdings accessible to Inuit artists and community members, researchers, students, the general public and to support the IAF's program activities.

The IAF is the keeper of a rich and deep archive of Inuit artistic heritage, spanning all communities in Inuit Nunangat that demonstrates the incredible diversity and range of cultural and artistic practices among Inuit artists.

The Archival Technician will work with IAF staff, Inuit artists and other cultural institutions to facilitate the continued preservation of and access to the IAF's Archival holdings by:

• Digitizing records in the IAF's holdings;
  Conducting original research as necessary;
  Arranging and describing records according to the Rules for Archival Description;
• Re-housing records;
• Creating tools to facilitate access to the holdings;
• Contributing to the IAF's preservation activities; and,
• Helping to publicize the information contained in the IAF's Archives online through the IAF's website, newsletter, magazine, IAQ Profiles and social media platforms.

Qualifications

The IAF is seeking a candidate with the following profile for the Archival Technician placement:

• Meets the Young Canada Works Building Careers in Heritage eligibility
• requirements;
• A post-secondary diploma or degree in Archival, Library or Information Studies, Museum Studies or a related discipline;
• Familiarity with the Rules for Archival Description, collection management databases, and scanning technologies;
• Previous experience working in a cultural institution or non-profit;
• Exceptional attention to detail;
• Excellent written and verbal communication, organization, time management and analytical skills;
• Strong interpersonal skills;
• Ability to plan, organize and prioritize in order to meet deadlines;
• Proficiency in Microsoft Word and Excel;
• Ability to lift or move up to 40lbs; and,
• Foundational knowledge of Inuit art is considered an asset.

Please note that due to COVID-19, this contract may take place both online and onsite at the IAF offices, dependent on local public health regulations. Candidates must be willing to work both remotely and on-site. The IAF will provide a laptop and email address for use. The candidate is responsible for providing a reliable internet connection.

Interested applicants should email a cover letter and resume as a single PDF with the subject "YCW Archival Technician" to the Inuit Art Foundation at:  hr@inuitartfoundation.org by Thursday, 2 July 2020 at 5PM.

Your interest in this opportunity is appreciated: however, only those candidates selected for an interview will be contacted.  The Inuit Art Foundation is committed to diversity and encourages applicants from all backgrounds to apply.

Job Poster

Clerk’s Department

Requires a

Records Information & Legislative Projects Coordinator

Non-Affiliated Position (Temporary – Up to 18 Months)

The Municipality of Clarington is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process.  If you require accommodation at any time throughout the recruitment process or in performing your position should you be selected please contact the Human Resources Division at corporateservices@clarington.net.

Summary of Duties:

Reporting to the Deputy Clerk, the incumbent has specialized technical skills as an independent worker under minimal supervision.  The successful candidate is an exceptionally organized, analytical, skilled project leader responsible for the Corporate Records and Information Management program by providing expertise in development, implementation, monitoring, and training.  This position is a key member of the Clerk’s Department team, with a thorough understanding of records management and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

Responsibilities include, but are not limited to:

·         Managing and administering the Municipality’s records and information management program.

·         Developing and implementing policies and best practices for information management, including overseeing the application of and recommending revisions to the Municipality’s Records Retention By-law.

·         Conducting records inventories, analyzing, and recommending innovative, efficient and suitable solutions to improve information management across the organization.

·         Maintaining and optimizing electronic document systems, in cooperation with IT, including implementing an environment of sharing digital documents within, and among, departments.

·         Working with departments to ensure efficient and effective application of the records retention schedule, including the destruction of records.

·         Providing user training on records and information management, MFIPPA, and system training in Laserfiche and Versatile.

·         Assisting in performing the statutory duties of “Head” under MFIPPA.

·         Working on special legislative projects assigned from time to time.

·         Acting as a key municipal election team member responsible for executing the major tasks associated with Municipal Elections processes.  (During this temporary opportunity this responsibility will be limited)

Qualifications:

1.    The successful candidate will be a graduate of a three year post-secondary education with a Degree in Records and Information Management, Archival Studies, Library Sciences or possess equivalent qualifications in skills and work related experience to the satisfaction of the Municipal Clerk.

2.    More than three years of directly related experience in records and information management theories, principles and practices including classification and retention scheduling, as well as digital records, preferably in a municipal organization.

3.    A Certified Records Manager (CRM) designation and/or Records and Information Management (RIM) certification and/or Certified Information Professional (CIP) designation, or willingness to complete, is considered an asset.

4.    Proven working knowledge of applicable federal and provincial laws and rules of procedure related to records management, inventory and retention to ensure regulatory compliance (including MFIPPA).

5.    Demonstrated proficiency in Laserfiche, Versatile Professional, or other similar information management applications.

6.    Excellent communication skills to work effectively with client departments using diplomacy and tact.

7.    Well-developed project management, analytical, problem solving, flexibility, research and organizational skills to coordinate activities of self and others in accordance with established RM goals and objectives.

8.    Demonstrated experience in training staff of all levels, preferably on software systems, and in preparing training documents, reports and policies.

9.    Knowledge of, and demonstrated ability in, corporate core competencies including customer service, communication, team work, initiative/self-management, accountability, flexibility and adaptability.

10. Ability to travel to off-site locations in a timely and efficient manner, as required.

11. Advanced knowledge and experience using Microsoft applications (Outlook, Word, Excel, etc.) and database management.

12. Experience in using Voterview software or similar election management software.

13. Experience with management of municipal election activities. (May not be required for this temporary assignment).

14. Ability to regularly lift an average of 30 lbs.

15. Must be able to legally work in Canada.

Salary:  $87,317 to $106,136 – Grade 7 on the 2020 Non-affiliated Grid

The Municipality offers a competitive and comprehensive benefit package.

In determining the successful candidate, the interview will include written and oral testing (with a minimum pass rate of 70% with consideration for the highest score).

Candidates selected for an interview will be required to provide:

• Sample Policy or Report authored by the applicant
• You will be required to provide a 10 minute training session to the interviewees on a topic of your choice.  A projector and laptop will be available but it is recommended that you provide your own laptop.

The successful candidate will be required to provide a satisfactory current (within last 180 days) Criminal Records Check (“CPIC”), from a Canadian Police Information Centre.  Applicants who have been employed with the Municipality within the last year and have provided a CPIC within the last 365 days are exempt.

Applications will be received in confidence until

4:00 PM.,Thursday June 18, 2020.

Human Resources Division                                              

Please quote File #40-20

Municipality of Clarington

40 Temperance Street

Bowmanville, Ontario

L1C 3A6

Emails may be forwarded to resumes@clarington.net; applications will not be retrieved from other sources (file sharing sites – One Drive).

Applicant information is collected under the authority of the Municipal Act, 2001 (S.O. 2001, c.25) to determine employment eligibility with the Municipality of Clarington.  Questions about this collection should be directed to the Director of Corporate Services, 40 Temperance Street, Bowmanville, ON L1C 3A6 (905) 623-3379.

We thank all applicants for their interest, however, only those under consideration will be contacted.

If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379, ext. 2131.