Analyste en gestion documentaire, Centre de services scolaire des Découvreurs, Québec, QC

Location: Ville de Québec (Québec), Canada
Compensation: Salaire de 26,66 $ à 45,70 $ l'heure selon les qualifications (échelle sujette à révision en fonction du renouvellement de la convention collective actuellement en négociation nationale).


Le Centre de services scolaire des Découvreurs maintient des standards de qualité et d'excellence à l'égard de l'enseignement et de l'apprentissage en offrant des services d'enseignement au primaire, au secondaire, à la formation professionnelle ainsi qu'à l'éducation des adultes. Nous travaillons tous ensemble dans un but commun en mettant de l'avant quatre valeurs essentielles à nos yeux : dépassement, collaboration, bienveillance et équité.

Description and Duties    

Sous l'autorité de la direction du Service du secrétariat général et des communications, et en collaboration avec les différents services, le titulaire du poste assure la mise en place des politiques et outils reconnus en vue d'une gestion intégrée, saine et efficace des archives et documents institutionnels.

Plus précisément:

• Proposer et mettre en application les politiques, les règles, les normes et les procédures en matière de gestion documentaire (sur papier et support électronique), selon les exigences décrites dans la Loi sur les Archives, et autres lois pertinentes, le cas échéant;
• Assurer la création, le maintien et la mise à jour des principaux outils en gestion documentaire, dont le calendrier de conservation et le plan de classification;
• Assurer la coordination de la classification, de l'indexation, du classement, de la conservation, du versement et de la destruction des documents, s'il y a lieu, selon le calendrier de conservation;
• Superviser le personnel dans l'utilisation de logiciels de gestion documentaire et dans l'application des outils de gestion documentaire et des normes et procédures préétablies ;
• Dispenser de la formation auprès du personnel;
• Organiser l'aménagement d'espaces administratifs de rangement des documents et des dossiers;
• Organiser et maintenir les dépôts de documents semi-actifs et à conservation permanente, traiter les boîtes de documents à archiver et à détruire, et procéder à la destruction des documents conformément aux règles de conservation établies en tenant compte des lois et des règlements en vigueur ;
• Participer à la définition des stratégies de déploiement et de gestion du changement en lien avec la gestion des documents et des archives;
• Développer et tenir à jour des outils de recherche destinés à faciliter la consultation des archives;
• Assurer une veille informationnelle sur l'évolution des pratiques archivistiques et sur le cadre légal entourant ses fonctions. S'assurer de mettre à jour les outils disponibles afin de refléter les meilleures pratiques de gestion documentaire et archivistique. À cet effet, établir et entretenir des relations avec des homologues et participer à différentes activités;
• Tenir à jour des données liées à ses activités et aux inventaires archivistiques permettant de produire des statistiques pour son secteur de travail;
• Participer aux comités afin d'assurer l'uniformité des outils et processus au sein de l'organisation;
• En collaboration avec la Direction des technologies de l'information et la personne responsable de la protection des renseignements personnels, participer à la conception de la structure de l'environnement de collaboration Microsoft SharePoint, des mécanismes de sécurité à mettre en place et d'une gestion pérenne et conforme de tous les espaces de stockage de documents.

Qualifications    

Posséder un diplôme universitaire de premier cycle (Baccalauréat) dans un champ de spécialisation approprié, incluant notamment un certificat en archivistique ou en gestion documentaire ou l'équivalent et détenir 3 années d'expérience pertinente en lien avec les activités de gestion des documents (supports numériques et papier) ainsi que la gestion des archives.  

OU

Posséder un diplôme universitaire de premier cycle (Baccalauréat) dans un champ de spécialisation approprié et un diplôme d'études collégiales (DEC) en technique de la documentation et détenir 8 années d'expérience pertinente en lien avec les activités de gestion des documents (supports numériques et papier) ainsi que la gestion des archives.

• Être membre de l'Association des archivistes du Québec ou tout autre association ou regroupement professionnel reconnu serait un atout.
• Détenir une expérience de travail dans le réseau scolaire serait un atout.

Compétences demandées:

Posséder une très bonne connaissance :

• Des lois et normes applicables en matière de gestion des documents, incluant le respect des règles d'éthique relatives à la gestion de dossiers confidentiels;
• De la gestion documentaire électronique et des archives;
• Des outils de gestion, de traitement et de diffusion des archives;
• Des enjeux de la gestion des archives;
• Du milieu archivistique québécois (associations, organisations, etc.).
• Excellente maîtrise de la langue française, parlée et écrite;
• Habiletés dans les relations interpersonnelles, dans les communications orales et écrites et à vulgariser le langage technique;
• Fortes habiletés pour la résolution de problèmes, esprit d'analyse et capacité de synthèse;
• Innovation et créativité dans la recherche de solutions; 
• Autonomie et capacité à travailler en équipe et avec un minimum de supervision;
• Minutie, précision et souci du détail;
• Aptitude à fournir des efforts physiques.

Vos conditions

• Un poste régulier à temps plein;
• Entrée en fonction dès que possible;
• Salaire de 26,66 $ à 45,70 $ l'heure selon les qualifications (échelle sujette à révision en fonction du renouvellement de la convention collective actuellement en négociation nationale).

Vos avantages

• 20 jours de vacances payées par année;
• 18 jours de congés fériés offerts, dont 10 jours les vacances de Noël;
• Régime de retraite à prestations déterminées;
• Assurances collectives et avantages sociaux concurrentiels;
• Programme de santé et mieux-être pour vous et votre famille;
• Télémédecine;
• Lieu d'emploi situé en plein cœur de Sainte-Foy et à proximité de différents services; 
• Formation et développement des compétence

How to Apply    

Soumettre votre candidature par l'entremise du site web
Application Deadline: 21 fevrier 2024 (February 21, 2024)

 

Archivist, Shingwauk Kinoomaage Gamig (Shingwauk Teaching Lodge), Garden River, ON

Location: Sault Ste Marie, ON
Compensation: $95,000 - 106,869

Position Summary:

The Archivist is responsible for establishing, growing, and making accessible Shingwauk Kinoomaage Gamig’s archival collections, which comprise Indigenous created archives, records, and oral histories in all formats and private archives from researchers of Indigenous issues, with thematic emphases on leadership, governance, treaties, community development, education, and resource management. Of note, the Archivist will manage the development of the “National Chiefs Library,” the archives of the Assembly of First Nations and its predecessor, the National Indian Brotherhood in accordance with Assembly of First Nations Resolution 21/2018.  The core idea of the National Chiefs library to create the official repository for First Nations-created and First Nations-related research and scholarship information across the country.

The Archivist also manages and develops a reference library collection to support research and use of the archives, as well as a gallery space for exhibitions in collaboration with other staff and partners. The Archivist works with Shingwauk Kinoomaage Gamig’s staff, faculty, students, and partners to integrate the use of the collections into the institution’s academic curricula and research.

The Archivist is responsible for the operations of the archives and supporting reference library and gallery at Shingwauk Kinoomaage Gamig, a post-secondary Indigenous Institutes in Ontario recognized in regulation under the Indigenous Institutes Act, 2017. Indigenous Institutes are Indigenous governed and operated institutions that provide opportunities for students to start and complete post-secondary education credentials in a flexible, personalized and culturally responsive learning environment.

Description and Duties:

Leadership

• Develops policies, procedures, and supporting documentation in collaboration with Shingwauk Kinoomaage Gamig leadership governing the acquisitions and stewardship of records preserved and made accessible, as well as the public services that wrap around the collections in alignment with Shingwauk Kinoomaage Gamig’s vision and objectives.
• Develops and presents annual goals and budget to the senior leadership and board for approval.
• Develops and maintains relationships with Indigenous communities and stakeholders to define collecting scopes, communicate strategies, and promote use.
• Develops and maintains relationships with Algoma University’s archivists and librarians and looks for synergies regarding services, collections, and physical and digital infrastructure (e.g., library catalogue, shared archival database, institutional repository for digitized or born digital collections, digital asset management, web archiving, etc.).

Archives

• Appraises and acquires new collections in analog and digital formats and accruals to existing collections according to approved policies and procedures. Works with other staff and donors to ensure properly documented accessions of records and control of holdings, as well as documentation for tax receipting purposes as appropriate.
• Arranges and describes records applying the principle of respect des fonds by preserving the provenance and original order of records and applying the Rules for Archival Description to the creation of finding aids. Creates metadata, indexes, finding aids, catalogues, or databases to facilitate easy retrieval.
• Provides public access, reference, and instruction in the reading room, classrooms, offsite, and virtually as appropriate and working alone or in collaboration with faculty, staff, and partners to increase faculty and student awareness and use of the archival holdings in academic programs and research. Assists students, researchers, scholars, communities, and the public in accessing and using archival materials.
• Leads the technology strategy and implementation of archives and related information systems, advising senior management on needs for accessioning, arrangement and description of collections, digitization workflows and equipment, digital preservation, digital asset management, web archiving, and other related activities.
• Implements measures to protect records from deterioration, damage, or loss in collaboration with other staff, including climate control, proper storage, and conservation techniques. Ensures on-site archival physical storage and workroom facilities are maintained as appropriate for long-term materials preservation and use. Works to preserve electronic and born-digital materials using proper standards and techniques.

Library and Gallery

• May curate/ co-curate/ or host exhibits, create educational programs, and engage in outreach activities to promote awareness and use of archival collections.
• Develops the reference library to support research in the archival collections.
• Professional
• Stays abreast of current trends, industry best practices and develops professional networks to improve department capabilities and outcomes.
• Stays abreast of scholarship in the field through scholarly and professional literature and participates in professional conferences, workshops, seminars, training, etc.

Qualifications:

• Master’s degree in Archival Studies or a Master’s degree in Library and Information Science from an ALA-accredited institution with a concentration in archival studies preferred. A demonstrated equivalent combination of education and experience will be considered.
• Minimum five years of experience working in an archival environment; preferably in an academic archive; but strong, relevant experience that aligns closely with the setting at Shingwauk Kinoomaage Gamig of less than five years will be considered.
• Demonstrated success developing and implementing archival, library, or museum programs focused on both analog and digital item-level assets.
• Demonstrated success leading the successful development and/or implementation of archival technology systems.
• Demonstrated success in working alone and in collaboration with other types of staff, faculty, students, volunteers, and communities.
• Demonstrated ability to train and mentor student assistants, volunteers, and staff preferred.
• Knowledge of Shingwauk Kinoomaage Gamig’s academic programming, services, philosophy, and policies an asset.
• Knowledge of Indigenous histories, cultures, and languages (preferably Anishinaabe) and asset.
• Knowledge of the Baawaating Anishinaabe communities, peoples, and culture, including their leadership and cultural protocols an asset.

How to Apply:

Please submit your resume; letter of application and three (3) work related references to the attention of Dianne Roach, Director of Operations to careers@shingwauku.org by March 5th 2024, before 4:30pm.

Preference will be given to Indigenous applicants. Self-Identification is encouraged.

We wish to express our appreciation to all applicants for their interest, however only candidates selected for interviews will be contacts.


Application Deadline: March 5, 2024 before 4:30 PM EST.

Director - Archival Services, Provincial Archives of Saskatchewan, Regina, SK

Location: Regina
Compensation: $7,755-$10,080 Monthly

The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available records of significance to the province's history.

Social Media

Description and Duties    

The Provincial Archives of Saskatchewan has an exciting opportunity for a highly motivated and results-oriented leader to manage the Archival Services team as the Director, Archival Services.

As a member of the Provincial Archives Executive Management team, the Director, Archival Services will report to the Provincial Archivist and will lead employees responsible for reference, outreach, appraisal, acquisition, legislative compliance, access, records processing, preservation, and digitization.

Qualifications    

Typically, the knowledge and competencies required for this position are acquired through the completion of a degree in archival or information studies or a similar course of study, supplemented with significant work and professional development experience in archives and supplemented with learning/experience in public administration and leadership.

How to Apply    

If this sounds like you, please visit  to learn more about this exciting opportunity and to apply!
Application Webpage   

Application Deadline: February 22, 11:59 PM

Archivist, Royal BC Museum, Victoria, BC

 
Location: Victoria, BC
Compensation: Annual Salary Range: $ 73,855 - $ 84,134

The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

The archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

The BC Archives is part of the Archives, Collections and Research division and works closely with peers to ensure the evidence and stories revealed in our documentary heritage are incorporated into Museum programming, exhibits, events and learning.  The BC Archives is the provincial archives, and collectively we acquire, preserve and make publicly accessible the documentary heritage of the province, and provide physical and digital access to collections of historical photographs, documents, sound recordings, film, art, maps and publications.

Modernization is not confined to revitalizing and improving our physical collections space, the BC Archives is focused on our users and transforming our services to the public, as well as the development of a digitization and digital preservation strategy that will ensure we can continue to preserve and provide access to our collections for centuries to come. BC Archives is working to build strong, respectful relationships with BC communities, address our colonial legacy, and implement the Reconciliation Framework for Canadian Archives. We are committed to reconciliation-based and trauma-informed archival practice.

Description and Duties    

Under the direction of the Director of Archives, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access.  The archivist will be focused on the records of religious organizations within the BC Archives collections. They will be supporting crucial efforts to enhance accessibility to these records, particularly those relating to Residential Schools. The archivist will be working with records of a sensitive nature and will benefit from a knowledge of trauma-informed archival practices. The archivist will benefit from experience and knowledge of digitization, processing and description of audio-visual and photographic materials.

This position manages and coordinates the evaluation, selection and acquisition of records, develops and maintains relevant policies, procedures and standards as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia. As well, this position undertakes original research with the aim of access in a variety of formats and coordinates departmental projects.

Qualifications
Education and Experience: 

Masters' degree in Archival Studies or Library & Information Science with a specialty in archives; OR an equivalent combination of related experience, education and/or training.

Related experience includes:

• Working in a GLAM institution, a government ministry, or in a community organization, such a cultural centre or Indigenous government office, in a role related to archives, records management, cultural heritage, or traditional knowledge.
• Two years of experience working in an archival institution in areas such as:
• appraisal, arrangement and description of archival records in all formats (including electronic)
• preparation & maintenance of finding aids
• providing public access to records

Preference may be given to applicants with:

• Experience working with audio-visual or photographic records
• Experience managing projects
• Experience leading or participating in archives-related programming
• Experience supervising either staff or volunteers

Knowledge, Skills and Abilities:

A sound understanding of archival theory and principles;

• Of national and international standards for archival arrangement and description.
• Knowledge of legislation that applies to archival records, such as the Freedom of Information and Protection of Privacy Act, the Information Management Act, the Personal Information Protection Act and the Copyright Act.
• Proper care and handling of archival materials in all media.

• Knowledge of the Declaration on the Rights of Indigenous Peoples in BC Act (DRIPA), the First Nations Information Governance Centre's principles of Ownership, Control, Access and Possession (OCAP®), a Reconciliation Framework for Canadian Archives and the Truth and Reconciliation Commission Final Report - Calls to Action.
• Knowledge of British Columbia's history and geography including Indigenous history and culture is an asset.
• Excellent written and oral communications skills required
• Ability to produce finding aids and other access tools in accordance with national and international standards
• Must apply sound judgement and critical thinking to analyze and resolve complex problems
• Be able to plan, organize and manage own complex work load
• Superb organization, attention to detail and problem-solving skills
• Ability to provide superb customer service skills
• Must be able to lift up to 18kg (40 pounds)

Additional Information    

Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

An eligibility list may be established for future temporary and/or permanent vacancies.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in PDF format by Wednesday, February 21st, 2024 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2024 - 03 via email.

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.

Application Webpage  
Application Deadline: Wednesday, February 21st, 2024 at 11:59 pm (PST)
Job poster

Archivist, Squamish Nation, West Vancouver, BC

Location: West Vancouver, BC
Compensation: $64,836.00 - $72,529.00

Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish Aboriginal people who live in the present-day Greater Vancouver area, Gibson's Landing, and Squamish River watershed. The Squamish Nation has occupied and governed the territory since beyond recorded history. The Squamish Nation's culture is rich and resilient. We continue to practice our customs and traditions, which are strongly interconnected with our traditional territory. Together with our lands, our customs and traditions are the foundations of who we are as Skwxwú7mesh.

As an organization, we provide support to the greater Squamish Nation Community through service. With 12 departments with individual areas of expertise, we ensure Community Members have access to necessary programs and services.

Description and Duties:

Working as an integral part of the Ta na wa Ns7éyx̱nitm ta Snew̓iyelh Language and Cultural Affairs Department, reporting directly to Director, Language & Cultural Affairs, The goal of the Archivist is to provide care and management of the Squamish Nation Archives and to evaluate how to implement a records management program. The Archivist will support in processing the backlog in the archival holdings, as well as set a foundation for a functional records management program that will govern how departmental files will be transferred to the Archives for processing and long-term preservation. Ta na wa Ns7éyx̱nitm ta Snew̓íyelh is working towards the preservation of Squamish history, and the Archives is an important aspect of this work. The Archivist will play an integral role in maintaining and preserving access to Squamish history for future generations.

Qualifications - What You Bring:

• Combination of education and experience.
• Professional, adaptable communication style with strong interpersonal skills and the ability to influence others.
• High level of emotional intelligence, patience and integrity.
• Ability to meet tight timelines and set their work priorities to do so.
• Ability to work independently within a defined objective.
• Maintains composure in high-pressure situations.
• Able to disseminate complex information to stakeholders in a meaningful way.
• Resourceful and organized with excellent time management abilities.
• Able to deliver negative information tactfully and diplomatically when needed. Acts ethically and handles sensitive information with confidentiality.
• Team-oriented with a positive, approachable attitude.

How to Apply:
Application Webpage (URL)   
Application Deadline: February 20, 2024

 

Consulting Archivist, Arnprior & McNab/Braeside Archives, Arnprior, ON

Location: Arnprior, ON
Compensation: (12 month renewable contract) 32 hr/wk. (flexible) Hourly rate: Range $28-33/hr. (no benefits)

Description and Duties:

Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers.
Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

Responsibilities may include:

• Acquisition, appraisal and acknowledgement of historical records.
• Description of holdings according to Rules for Archival Description, updating and maintenance of
• DB/Textworks, and uploading to the online search facility.
• Management of AMBA Website content using Umbraco software
• Preservation of fonds and ongoing Emergency Response Planning.
• Training and supervision of volunteers and administrative staff.
• Reference and reproduction services to clients.
• Assisting the Board with archival grant applications and outreach activities.

Qualifications:

• Masters of Archival Science Degree preferred. Degree program with a Minor or Certificate in Archival
• Studies or Community College certificate in Archival Studies combined with experience acceptable.
• Two or more years’ experience related to archives management and experience processing municipal records desired.
• Knowledge of modern archival theory, standards and procedures, including the Rules for Archival Description (RAD) and experience arranging and describing archival records according to RAD.
• Knowledge of preservation best practices for all formats of archival materials including electronic records.
• Proven capabilities in customer service, communication, self-management and volunteer supervision.
• Computer literacy utilizing MS Office software applications and familiarity with DB/Textworks.
• Knowledge of digitization best practices, imaging software and hardware, and social media.
• Ability to lift up to forty (40) pounds/eighteen (18) kilograms onto shelves of varying height required.
• Ability to communicate effectively in English is essential.
• Canadian citizenship or permanent resident status is required.

To Apply:

Submit a resumé with a cover letter (MS Word or pdf format) by February 24, 2024 to:
ATTN: Sara MacKenzie
Arnprior & McNab/Braeside Archives,
21B Madawaska Street, Arnprior, Ontario K7S 1R6

Email: arnpriorarchives@gmail.com

The AMBA is committed to achieving an inclusive and diverse workplace. The AMBA does not discriminate on the basis of race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity, or gender expression.
We thank all applicants for their interest. Only those considered for an interview will be contacted. Personal information is protected and collected for the purpose of determining applicant eligibility for potential employment.

Deadline: February 24, 2024

Records Coordinator, City of Victoria, Victoria, BC

Location: Victoria, BC
Compensation: $48.05 per hour

Victoria is a vibrant, diverse, and sustainably focused capital city, where human well-being and the environment are priorities and where the community feels valued, heard, and understood. As part of its commitment to modernization, efficiency, and information governance, the City is seeking a Records Coordinator to play a key role in the ongoing development, implementation, and maintenance of its corporate records management program, including the development and implementation of a modern Electronic Document and Records Management System (EDRMS) using Microsoft SharePoint Online and Purview.

Reporting to the Supervisor of Archives and Records, this position coordinates day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures.

Our ideal candidate has a passion for delivering public sector excellence, is customer service focused and truly understands and promotes the significance of records management in the municipal environment. If you are passionate about records management and want to contribute to the City's ongoing efforts to improve its information governance practices, we invite you to join our dynamic team. Your expertise will be pivotal in shaping the future of the City's records management landscape.

Description and Duties:    

Reporting to the Supervisor, Archives and Records, the Records Coordinator plays a key role in contributing to the ongoing development, implementation, and maintenance of the City's corporate records management program and related policies and procedures. This position coordinates the day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures.

Key Duties:

• Develop, implement, and monitor records management policies and procedures for the classification, storage, retrieval, retention, and disposition of records in compliance with legal requirements and City policies.
• Establish and maintain systems to ensure that records in both physical and digital formats are managed throughout their lifecycle, according to professional standards and best practices.
• Survey and inventory City records. In collaboration with departmental stakeholders, analyze departmental functions, activities, workflows, and records requirements, recommending appropriate classification and supporting development of retention schedules.
• Provide subject matter expertise and guidance in the development and maintenance of the City's Electronic Document and Records Management Systems (EDRMS). Coordinate the configuration of the corporate file plan, metadata, and retention policies and labels.
• Manage offsite records services for City departments, facilitating file transfer, storage, and retrieval of City records.
• Coordinate the secure destruction of records in accordance with established retention schedules and legal requirements.
• Act as a corporate liaison, providing information, advice, assistance, and guidance to City staff on records management policies, procedures, and compliance.
• Provide training and support to employees on records management best practices, policies, and systems.
• Support the transfer of City records to the Archives for long-term preservation and access.
• Track, analyze and disseminate statistical information and prepare reports as required.
• Enter data into record-keeping systems, ensuring accuracy and completeness and making necessary revisions and modifications as required.
• Collaborate with cross-functional teams to develop and improve information governance practices, including data protection and accessibility.
• Perform related duties where qualified.

Independence:

Work is generated by records management objectives, departmental workplans, operational demands or is assigned by Supervisor.
Work is reviewed through discussions with Supervisor.
Issues such as the destruction of records are referred to Supervisor.

Working Conditions:
Physical Effort:

• Sit with arms unsupported while keyboarding. (occasional)
• Lift and carry heavy materials. (occasional)

Mental Effort:

• Long periods of intense concentration while reviewing records and configuring retention policies and labels. (often)
• Meet Multiple timelines. (often)

Visual/Auditory Effort:

• Focus on a variety of source data and computer screens for short periods. (often)

Work Environment:

• Office.
• Exposure to dust and mildew from archival materials and records. (often)

Key Skills and Abilities:

• Ability to implement and apply records and information principles and procedures, especially in a digital recordkeeping environment.
• Experience with technologies and systems used for records and information management (familiarity with Microsoft SharePoint an asset).
• Knowledge of records and information legislation, standards, and best practices (familiarity with the Local Government Management Association's (LGMA) Records Management Manual an asset).
• Knowledge of the structure and functions of local government.
• Ability to establish and maintain effective working relationships with all staff, public and outside agencies.
• Proficient in both written and oral communication.
• Ability to organize and prioritize work efficiently in a high-pressure environment, while maintaining a high level of attention to detail.
• Ability to prepare and present reports and training sessions.
• Qualifications    Formal Education, Training and Occupational Certification:
• Certification in Records Management, or an undergraduate degree in Information Management, Library or Archival Studies, or related discipline. (4 years)

Experience:

• 3 years of related experience or an equivalent combination of education and experience.

How to Apply    

To apply for this opportunity you will need to create an online profile or log back in to our career portal. Only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.

At the City of Victoria, we are committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance, please email us.
Application Webpage
Application Deadline: February 15, 2024 (PST)

 

Archivist, Tŝilhqotʼin National Government, Williams Lake, BC

Location: Williams Lake, BC
Compensation: $30.00 - $38.00 hourly

The Tŝilhqot'in National Government (TNG) is the official First Nations government serving the Tŝilhqot'in Nation. TNG is located in Williams Lake, British Columbia and serves six communities, including ʔEsdilagh, Tŝideldel, Yuneŝit'in, Tl'etinqox, Xeni Gwet'in, and Tl'esqox.

Description and Duties:   

• The Archivist will establish and manage archival collections consisting of a wide variety of physical and digital materials pertaining to the Tŝilhqot'in Nation.
• Locate, repatriate/acquire, arrange, and describe a wide variety of physical and digital archival materials pertaining to the Tŝilhqot'in Nation;
• Arrange and describe existing archival materials currently held by the Tŝilhqot'in National Government (TNG);
• Establish the Tŝilhqot'in Nation Archives:
• Set up the physical space for the Tŝilhqot'in Nation Archives;
• Develop policies and procedures for managing archival materials, ensuring compliance with relevant legislation, professional standards, the principles of OCAP (ownership, control, access, and protection), and culturally-specific Tŝilhqot'in principles;
• Implementation and use of archival software (TBD);
• Collaborate with other TNG departments and employees, especially IT and the Data Manager, to ensure integration between archival and other records management systems;
• Manage the Tŝilhqot'in Nation Archives in line with relevant policies and procedures;
• Facilitate access to records and information;
• Support the repatriation of Tŝilhqot'in ancestral belongings from museums, private collections, and archaeological repositories through information management;
• Establish and maintain a small research library of select historical, archaeological, ethnographic (etc.) materials.

Funding permitting, mentor and supervise junior archivist and summer student(s)

Education and Experience:

• Degree in archival science or archival studies, and minimum two years' experience in professional archives;
• Degrees in library science, records management, information studies, museum studies, history, or anthropology will also be considered with relevant experience
• Required proficiency with records management or document management software general information systems;
• Required proficiency with Microsoft Office

Other Knowledge and Skills:

• Experience working in Indigenous communities considered an asset;
• Experience working with Indigenous records and British Columbia colonial records considered an asset;
• Ability to work alone with initiative and independence;
• Effective oral and written communication skills, organizational skills, and relationship-building and conflict management skills.

Working Conditions:

• Position is located in Williams Lake, remote work will not be possible;
• Travel to six Tŝilhqot'in communities required; travel outside the region may also be required;
• Ability to attend and conduct presentations;
• Manual dexterity required to use desktop computer and peripherals;
• Overtime as required;
• Lifting or moving up to 10 lbs required.

How to Apply:

Please send a cover letter, resume and 3 references to:

Jenai Nolin
Human Resources Generalist
Tŝilhqot'in National Government
253-4th Ave. North
Williams Lake, BC V2G 4T4

Email: jenainolin@tsilhqotin.ca

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act

Application Webpage  
Application Deadline: February 1, 2024

 

Ontario Regional Councils Archivist, United Church of Canada, Toronto, ON

Location: Toronto Ontario
Compensation: $67,516.87 to $76,949.73

The United Church of Canada is composed of the General Council Offices (head office) and Regional Council Offices across the country.  These offices provide coordination and integration of the purpose and priorities established by the General Council (the senior elected officers of the Church) and its' Executive.  

The Ontario Regional Councils Archives is the sole authority and repository for the appraisal and permanent retention of archival records of the Ontario regional councils - Antler River Watershed, East Central Ontario, Horseshoe Falls, Shining Waters, and Western Ontario Waterways, and parts of Canadian Shield and Eastern Ontario Outaouais - and pastoral charges that fall within their boundaries. Archival records include all data sources, irrespective of their physical medium, which are created and accumulated by these councils including textual records, bound registers, photographs, maps and plans, film and video materials, sound and audio materials, publications and ephemera, and born-digital records. The Ontario Regional Councils Archives receive an average of 30 linear metres of records every year, in addition to digital documents, photographs and audio-visual material.

Description and Duties    

The Ontario Regional Councils Archivist will provide efficient and effective archival and records management functions for the Ontario regional councils of the United Church. They will acquire, preserve, and make available their records; advise regional councils and communities of faith on archives and records management, maintain liaison on behalf of the Ontario regional councils with the General Council Archives and participate in The United Church of Canada Archives Staff Circle.

The main areas of focus will be:

• Leadership/Management Responsibilities: Provide leadership, oversight and direction to the Community of Faith Archivist, develop work plans, recruit, train and supervise staff, students and volunteers.  Plan the physical and digital storage of archives records, prepare annual budgets and financial reporting, compile and analyze data for statistical reporting and interpret established policies.
• Acquisition, appraisal, arrangement and description: Develop policies on acquisitions, appraisal, and arrangement and description of records and establish workflows for these archival processes; Accession and appraise new acquisitions of regional council records; Process, Arrange and Describe Records.
• Reference: Provide legal and property research and reference services and access to adoption records; Evaluate requests to publish archival holdings from publishers, production companies and other researchers based on copyright, Church policies, etc. and grant permissions according to best practices.
• Records Management: Support records management activities throughout the Ontario regional councils including the implementation and maintenance of records; provide guidance on recordkeeping systems, digitization, and digital recordkeeping and preservation and provide advice and assistance to communities of faith for managing their current records, physical and digital.
• Outreach: Maintain the visibility of the Archives within the Church (including regional councils and communities of faith), ecumenically and the research community by means of presentations, workshops, publications, displays, etc.; and develop content for websites, social media, and other resources to promote the Archives, records and archival management.

Qualifications   

• Master of Archival Studies, Master of Information Studies (or a suitable equivalent)
• Digital Archivist certification, training or suitable experience is preferred; and
• Records Management certification, training or suitable experience is preferred.
• 3-5 years work experience in a recognized archive.
• Working knowledge of the Canadian Rules for Archival Description (RAD); working knowledge of archival principles and practices, including metadata standards (EAD, Dublin Core, METS, MODS, and PREMIS);
• Knowledge of relevant legislation and/or policies that guide retention, access or restriction to records;
• Knowledge of best practices and guidelines for records management and preservation knowledge for a wide variety of formats, including digital records;
• Familiarity with Microsoft Office applications, Adobe Photoshop, internet and social media. Knowledge of AccessToMemory archives descriptive software, Archivematica and other digital preservation tools, HTML and XML; Ability to use equipment in the archives (i.e., Microfilm/fiche reader/printers, dataloggers, scanners);
• Research skills, knowledge of current research trends and possible future uses of a variety of informational sources;
• Aptitude for numbers, budgets, financial and reporting skills, including grants;
• Communicate effectively in English, both written and spoken, in person, on the phone and online;
• Familiarity with the ethos, structure, and practices of The United Church of Canada and a working knowledge of the history of The United Church of Canada and its predecessors, particularly in Ontario.
• Alignment with the vision and values of The United Church of Canada - respect, integrity, passion and diversity

Working Conditions:

Works primarily from The United Church of Canada Archives located at 40 Oak Street in Toronto, Ontario under normal office working conditions.  Any regular pattern of working from home is at the discretion of and must be negotiated collaboration with Archives Manager and the supervising Executive Minister.

The United Church of Canada is an equal opportunity employer and is committed to providing reasonable accommodations to qualified applicants, including those with disabilities.  If you are contacted regarding a job opportunity, please advise us of your accommodation needs at that time.

Compensation

The target hiring range for this position is $67,516.87 to $76,949.73 with the ability to progress to a maximum of $90,022.46. This is based on category 7 on our salary range. Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience skills and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package.

How to Apply    

Interested applicants are invited to submit their resume via email, quoting  job number 24-03 to Human Resources
Application Webpage   
Application Deadline: January 30, 2024

Archivist, Indigenous Collections, University of Saskatchewan, Saskatoon, SK

Location: Saskatoon, SK
Compensation: Base salary range $83,150 to $99,945

As one of Canada's leading research libraries, the University Library serves as the intellectual hub of USask, providing resources, services, and spaces that facilitate inquiry, discovery, and knowledge creation. Our Strategic Framework focuses on building scholars and decolonizing the library. The University Library is committed to developing welcoming, responsive, and accessible services and resources to support our diverse clientele, with a strategic focus on Indigenous peoples.

The University Library has a robust digital library and is physically distributed across six locations on campus to support the learning, teaching, and research communities. We are structured into four functional divisions: Collections and Discovery, Learning & Curriculum Support, Research Support Services, University Archives and Special Collections. For more information, visit the University Library website.

About University Archives and Special Collections

University Archives and Special Collections (UASC) constitutes the official memory of the University of Saskatchewan and represents the accumulated experience of this community that has greatly contributed to the history and development of Saskatchewan. The collections mandate for UASC is focused on the acquisition, preservation, and accessibility of permanently valuable records of the University of Saskatchewan; and of books, journals, manuscripts, archival collections and printed ephemera of a rare, valuable or regional nature. The collections include materials relating to Saskatchewan, Western Canada, and the University of Saskatchewan, including works by university authors. Primary source Indigenous-related collections at UASC include records of faculty and other researchers who have studied Indigenous peoples and their history; records of university units such as the former Institute for Northern Studies; records relating to genealogy, land claims and treaty rights; records relating to Indigenous art and artists; and records of a few Indigenous individuals and families.

About the University of Saskatchewan

The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. The University of Saskatchewan is located in Saskatoon, Saskatchewan, a city with a diverse and thriving economic base, a vibrant arts community, and a full range of leisure opportunities. The University has a reputation for excellence in teaching, research, and scholarly activities and offers a full range of undergraduate, graduate, and professional programs to a student population of over 25,000.

About Saskatoon

Saskatoon is a city with a diverse and thriving economic base, a vibrant arts community and a full range of leisure opportunities. The city's arts and cultural scene includes the Remai Modern Art Gallery, Shakespeare on the Saskatchewan, the Saskatoon Symphony Orchestra, two independent movie theatres (Broadway Theatre and Roxy Theatre), Persephone Theatre, the SaskTel Saskatchewan Jazz Festival, and Wanuskewin Heritage Park. The city has a diversity of restaurants, including two that were on Canada's 100 Best Restaurants list last year, and several local breweries and distilleries. Our city also offers a variety of recreational opportunities such as classes, recreational leagues, and semi-professional sporting events. If you are an outdoors person, you will enjoy the camping and fishing in northern Saskatchewan, which is world-class, as well as public walking/biking trails all along the South Saskatchewan river. Saskatoon is a very liveable city with short commute times and apartment rental and house prices that are lower than many other places in the country.  

Description and Duties    

Qualified Indigenous candidates are invited to apply for a full-time, three-year term (non-tenure track) archivist position with University Archives and Special Collections, University Library (UASC). The successful candidate will bring their experience and expertise to the work of developing and implementing an Indigenous and decolonized approach to Indigenous-related collections with the UASC team.

UASC acknowledges that the Saskatoon campus of the University of Saskatchewan is on Treaty Six Territory and the traditional homeland of the Métis, Cree, Saulteaux and Dakota Nations. We pay our respects to the First Nation and Métis ancestors of this place, reaffirm the foundation of our relationships, and make a commitment to conciliation. All are invited and welcomed to help us transform words into action.

Guided by the Canadian archival community's response to the Truth and Reconciliation Commission Calls to Action through the Steering Committee on Canada's Archives' Reconciliation Framework, respect for Indigenous Peoples' intellectual sovereignty over archival materials created by or about Indigenous Peoples is at the heart of UASC's efforts. UASC's focus on decolonizing our collections is part of the University Library's fundamental goal to work towards Indigenization and decolonization of the library (Strategic Framework 2018-2025); and supports ohpahotân I oohpaahotaan, the University of Saskatchewan's Indigenous Strategy.

Reporting to the Dean through the University Archives and Special Collections division, the successful candidate will provide leadership and collaborate in advancing UASC decolonization efforts. We recognize that the knowledge and experience of the successful candidate, as well as the process of building relationships with First Nation and Métis communities, could take us in new directions, and that decolonization is an ongoing process. Priorities currently identified for UASC's decolonization efforts include the following activities:

• survey of UASC collections to identify records created by and about Indigenous Peoples
• working with Indigenous-related collections and records to improve UASC's understanding of its responsibilities with these holdings, facilitate community and research access, etc.
• development of relationships with First Nation and Métis communities whose records are represented in UASC collections, documented through stewardship agreements or MOUs
• establishment of protocols for access to and use of Indigenous related records   
• reparative description, especially relating to digital projects and online descriptions
• development of an ongoing plan for further progress on Indigenization and decolonization

Qualifications    

Applications are invited from candidates with post-secondary education combined with relevant experience with Indigenous archives or libraries; and candidates with a Master of Archival Science degree, Master of Library and Information Science degree or equivalent degree. Experience working with Indigenous archives/libraries as well as experience as a professional archivist or librarian are highly desired assets. Candidates nearing completion of relevant degrees are also encouraged to apply.

Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Please see details below.

We are seeking candidates who demonstrate:

• Understanding of ways in which Indigenous knowledge can be woven into a post-secondary education setting
• Experience building effective working relationships with institutional and external colleagues/communities
• Familiarity with Indigenous communities and history on the prairies
• Asset: Experience working in post-secondary education or an academic archives/library
• Asset: Knowledge of and experience with archival descriptive standards and practices
• Asset: Knowledge of and experience with Indigenous data sovereignty and/or decolonization of archives
• Asset: Project management skills and experience

It is anticipated that this position will be filled at the assistant or associate rank. Starting salary will be calculated from the base salary with consideration given for previous relevant experience.

Salary bands for this position for the 2022-2023 academic year are as follows:

• Assistant Librarian: $83,150 to $99,945;
• Associate Librarian: $99,945 to $120,099

This position includes a comprehensive benefits package which includes a dental, health and extended vision care plan; pension plan, life insurance (compulsory and voluntary), academic long-term disability, sick leave, travel insurance, death benefits, an employee assistance program, a professional expense allowance, and a flexible health and wellness spending program.

This position is located on-site in Saskatoon, but faculty are eligible for hybrid work under the terms of University of Saskatchewan's Alternative Workspace Guidelines.

The University is committed to employment equity, diversity, and inclusion, and is proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthening these relationships. Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.

The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

How to Apply

Interested candidates must submit a cover letter highlighting qualifications and accomplishments, as well as a detailed curriculum vitae, addressed to:  

Charlene Sorensen, MLIS
Interim Dean, University Library
University of Saskatchewan
Email: library.jobs@usask.ca

Due to federal immigration requirements, we also ask candidates to indicate whether they are Canadian citizens, permanent residents, or are otherwise already authorized to work at this position for the duration of the appointment, with an explanation if this last category is indicated.

Application Webpage (URL)   

Application Deadline: Review of applications will begin February 26, 2024; however, applications will be accepted and evaluated until the position is filled. The anticipated start date is July 2024 or later.