Records Management Coordinator

Congregation of the Sisters of St. Joseph in Canada

Location: Peterborough, Ontario

Compensation: Salary is negotiable.

The Congregation of the Sisters of St. Joseph in Canada is a community of vowed women religious. There are residences and business offices in Peterborough and London, Ontario as well as a finance office in Ancaster, Ontario. There is a consolidated archives located in London, Ontario.

Description and Duties

The Congregation of the Sisters of St. Joseph in Canada is seeking to fill the exciting new 12-month full-time contract position of Records Management Coordinator. The ideal candidate will be attentive to detail, have significant Records Management experience, and be a team player. As the Records Management Coordinator you will work under the direction of the Administrator in our Peterborough location and implement, monitor, and maintain the Corporate Records Management program.

KEY RESPONSIBILITIES:

• Lead the implementation of the Corporate Records Management Program and help to deliver ongoing training for staff and Sisters.
• Monitor and maintain the Corporate Records Management program, and provide advice to Sisters and staff regarding active and inactive records.
• Be a key member of the Records Management Committee and act as liaison between the Committee and the Administrator who will liaise with the Congregational Leadership (CLC) or their designate regarding any changes to the records management program or policy made by the Records Management Committee.
• Collaborate with the key stakeholders including the CLC, the Treasurer and Director of Finance and Investments, the Congregational Archivist, and the Human Resources Director to ensure the continuing success of the program.
• Develop, maintain, and ensure the application of the Corporate Integrated Classification System and Retention Schedules. This will include travel to our various locations within Ontario.
• Provide hands-on support to Sisters/staff in transferring and disposing of records to support the Records Management Program.
• Monitor new legislation and best practices regarding records management and make recommendations to the CLC or their designate, and to the Records Management Committee.
• Collaborate with the Congregational Archivist regarding records of enduring value.
• Tending to various other tasks “as assigned” from time to time.

Qualifications

KEY COMPETENCIES

• A willingness to learn about and understand the Congregation’s activities, ministries, priorities, mission, and values.
• Demonstration of "presence" and excellent communication skills.
• Strong records management experience and skills.
• Understanding of a functional file classification system.
• Understanding of the records life cycle and retention and disposal schedules.
• Detail-oriented.
• Strong analytical skills.
• Flexible and creative.
• Ability to maintain a sense of balance no matter how pressured a situation.
• Confidentiality.

REQUIREMENTS

• Preferred: Certified Records Analyst (CRA) or Certified Records Manager (CRM) or completion of a post-secondary degree or diploma in records management, information management, library sciences, archival studies, or management information systems with equivalent experience.
• At least two years of related work experience with a functional file classification system (ISO 15489).
• At least two years of related work experience with records retention and disposition schedules.
• Understanding of legislation related to records including PHIPA.
• Proficient written and verbal skills.
• Strong organizational skills.
• Intermediate computer skills: Microsoft Office Suite, Zoom, and Teams.

Additional Information

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (“AODA”). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

Position Start Date: September 2021

How to Apply

Please send resume and cover letter to Dorothy Freymond, Human Resources Coordinator, dfreymond@csjcanada.org

Application Deadline:  June 27th, 2021 (Note the position will remain open until we find a suitable candidate).

Congregation of the Sisters of St. Joseph in Canada

Records Management Coordinator

Location: Peterborough, Ontario

Compensation:  Salary is negotiable

The Congregation of the Sisters of St. Joseph in Canada is a community of vowed women religious. There are residences and business offices in Peterborough and London, Ontario as well as a finance office in Ancaster, Ontario. There is a consolidated archives located in London, Ontario.

The Congregation of the Sisters of St. Joseph in Canada is seeking to fill the exciting new 12-month full-time contract position of Records Management Coordinator.  The ideal candidate will be attentive to detail, have significant Records Management experience, and be a team player. As the Records Management Coordinator you will work under the direction of the Administrator in our Peterborough location and implement, monitor, and maintain the Corporate Records Management program.

KEY RESPONSIBILITIES:

* Lead the implementation of the Corporate Records Management Program and help to deliver ongoing training for staff and Sisters.

* Monitor and maintain the Corporate Records Management program, and provide advice to Sisters and staff regarding active and inactive records.

* Be a key member of the Records Management Committee and act as liaison between the Committee and the Administrator who will liaise with the Congregational Leadership (CLC) or their designate regarding any changes to the records management program or policy made by the Records Management Committee.

* Collaborate with the key stakeholders including the CLC, the Treasurer and Director of Finance and Investments, the Congregational Archivist, and the Human Resources Director to ensure the continuing success of the program.

* Develop, maintain, and ensure the application of the Corporate Integrated Classification System and Retention Schedules. This will include travel to our various locations within Ontario.

* Provide hands-on support to Sisters/staff in transferring and disposing of records to support the Records Management Program.

* Monitor new legislation and best practices regarding records management and make recommendations to the CLC or their designate, and to the Records Management Committee.

* Collaborate with the Congregational Archivist regarding records of enduring value.

* Tending to various other tasks "as assigned" from time to time.

KEY COMPETENCIES:

* A willingness to learn about and understand the Congregation's activities, ministries, priorities, mission, and values.

* Demonstration of "presence" and excellent communication skills.

* Strong records management experience and skills.

* Understanding of a functional file classification system.

* Understanding of the records life cycle and retention and disposal schedules.

* Detail-oriented.

* Strong analytical skills.

* Flexible and creative.

* Ability to maintain a sense of balance no matter how pressured a situation.

* Confidentiality.

REQUIREMENTS:

* Preferred: Certified Records Analyst (CRA) or Certified Records Manager (CRM) or completion of a post-secondary degree or diploma in records management, information management, library sciences, archival studies, or management information systems with equivalent experience.

* At least two years of related work experience with a functional file classification system (ISO 15489).

* At least two years of related work experience with records retention and disposition schedules.

* Understanding of legislation related to records including PHIPA.

* Proficient written and verbal skills.

* Strong organizational skills.

* Intermediate computer skills: Microsoft Office Suite, Zoom, and Teams.

Additional Information      

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

How to Apply: Please send resume and cover letter to Dorothy Freymond, Human Resources Coordinator, dfreymond@csjcanada.org

86589542_posting_for_records_management_coordinator_amended2.pdf

Posting Closes: June 27th, 2021 (Note the position will remain open until we find a suitable candidate).

Position Start Date:  September 2021

Executive Director

South Peace Regional Archive

Location: Grande Prairie, Alberta

Compensation: Salary Range: $45,000 - $60,000

The South Peace Regional Archives is a non-profit organization dedicated to gathering, preserving, and sharing the historical records within the region, both now and in the future. These records reflect the personal, cultural, social, economic, and political life of the South Peace River Country of Alberta and are in all formats and media, including textual records, maps, plans, drawings, photographs, film and sound recordings. We add value to people’s lives by increasing their understanding and appreciation of the past.

Description and Duties

The Executive Director reports to the Board of Directors of the South Peace Regional Archives Society, and works with Archives staff and volunteers to help the organization achieve its purpose and financial objectives. The position acts as a “face of the Archives” while also managing the day-to-day operations of the organization.

Duties and Responsibilities

The position requires a wide range of duties including, but not limited to:

• Report to the South Peace Regional Archives Society Board and its committees, assisting with the development of their strategic plan, and ensuring its successful implementation
• Work with municipal funding partners, granting agencies, and other stakeholders to ensure that their objects in supporting the archives are met
• Act as the “face of the archives,” representing the organization in all external communications
• Manage a work environment that attracts, retains, and motivates a diverse team of 3-5 staff and 10-20 volunteers to meet the Archives’ objectives
• Oversee all financial administration and annual operating budget, including completing applications for operational municipal funding and project-based grants

To view the full job description, visit www.SouthPeaceArchives.org/Careers.

Qualifications

Knowledge, Skills and Abilities

An ideal candidate for this position would clearly demonstrate:

• Post secondary education in a related field such as Archival Studies, Library Science, History or other relevant discipline. Additional education in business administration would be an asset
• Strong administrative skills including budgeting, bookkeeping, office systems, and contracts
• Experience in the financial and administrative management of a heritage or non-profit organization is a strong asset, but not required
• Proven ability to build and maintain working relationships with community partners, heritage organizations, government agencies, and other stakeholders
• Excellent communication and marketing skills, with experience in public speaking, grant writing and reporting, social media, and/or professional networking
• Supervisory and interpersonal skills to motivate staff, volunteers, and members of the public
• Awareness of the history of Canada, Alberta and the Peace Country, and the political climate and social context in which historical records were created
• A working knowledge of the major developments, trends, and challenges of the heritage sector
• Good conflict resolution and negotiation skills
• A strong aptitude for independent decision making and acting with initiative

In addition to these qualifications, the successful candidate must:

• Have a valid driver’s license and access to a vehicle
• Be willing and able work some flex time, including evenings and weekends, as required
• Be willing and able travel for events, meetings, and training
• Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis
• Be legally eligible to work in Canada

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

About the City of Grande Prairie

The City of Grande Prairie is located in Northwestern Alberta, serving as a hub for outlying areas. It is located on Treaty 8 territory, and the ancestral and traditional lands of many Indigenous peoples. At a population of 69,088, Grande Prairie is one of the youngest and fastest growing cities in North America. The South Peace Regional Archives is centrally located in scenic Muskoseepi Park alongside the Grande Prairie Museum and is accessible via driving, public transportation, and a network of walking trails. The region has much to offer visitors and residents, from shopping and entertainment to world-class recreation facilities and activities. Whether you like adventure, learning, or relaxation, Grande Prairie has something for everyone.

How to Apply

Interested candidates must submit an application (resume and cover letter) via email to Director@SouthPeaceArchives.org no later than 11 June 2021 to be considered for the position. SPRA thanks all candidates for their interest but only those selected for an interview will be contacted. The anticipated start date for this position is 5 July 2021.

Application Deadline: 11 June 2021

Archives Reference Assistant

Yukon Archives

Location: Whitehorse, Yukon

Compensation: $64,333.00 - $74,460.00

At Tourism and Culture, we are a dynamic team of professionals who are dedicated to Yukon’s vibrant tourism, arts, museums, heritage, historic sites, and archival communities and to their contributions to Yukon’s quality of life and prosperity.

The Yukon Archives mission is to acquire, preserve, and provide access to Yukon’s documentary heritage, for the understanding and appreciation of all. Our mandate for documentary heritage is broad, including archival records from government and private sources and as well as published library materials. Reference services at Yukon Archives are one of the most vital and visible expressions of this purpose and mission.

Description and Duties

Reporting to the Reference Archivist, the Archives Reference Assistant applies their understanding of archival and library practices and knowledge of Yukon history to deliver excellent customer service, managing the daily operations of the Reference Service and assisting in-person and distance patrons in accessing archival records and published sources at Yukon Archives.

The Archives Reference Assistant manages the processing of public reproduction orders of Yukon Archives holdings; identifies needed reference tools for locating resource materials; and supervises the Archives Page.

Qualifications

Essential Qualifications

• Post-secondary coursework in heritage and culture management including archival theory, history, museum studies, anthropology, archaeology, preservation of traditional knowledge, and knowledge management;
• Experience working in an archives, library, museum, or other heritage or culture institution;
• Demonstrated experience conducting research using archival, library, and other sources;
• Excellent customer service experience working with the public;
• Experience supervising staff is an asset.

Desired Knowledge, Skills and Suitability

Candidates should have and may be assessed on:

• Knowledge of Yukon history and First Nations history;
• Knowledge of applicable legislation (Archives Act, Access to Information and Protection of Privacy Act; Copyright Act);
• Knowledge of archival theory, records management and access best practices;
• Attention to detail, organization skills with a commitment to consistency and accuracy;
• Strong oral and written communication skills;
• Excellent interpersonal skills and customer service skills;
• Strong computer skills and ability to use different programs and databases, including Microsoft Excel and Microsoft Access;
• Ability to work in a team environment and independently with frequent interruptions;
• Ability to adapt to changing priorities and take direction from multiple sources;
• Historical research skills;
• Supervisory skills.

Additional Information

Scheduled Hours of Work: Hours of work are Tuesday to Saturday, including Friday evenings.

Job Requirements:

• Ability to work shifts during Yukon Archives’ public hours (including Friday evenings and Saturdays).
• Requires lifting, carrying, pushing, and pulling of boxes up to 12kg and oversized materials, occasionally by stairs.
• Occasional exposure to dust, dirt, pests, and mold (with protective equipment).

Relocation: This position is not eligible for paid relocation.

A hiring preference will apply for qualified candidates of Canadian Aboriginal ancestry, with a priority for qualified Yukon First Nation candidates. This initiative is in support of Yukon government’s goal for a representative public service. For more information on the hiring preference visit www.yukon.ca/hiring-preference.

This is to fill one (1) full time permanent position, working 75 hours biweekly.

An eligibility list will be used to fill a one (1) year term position.

How to Apply

Please apply online at https://yukon.ca/employment or by using the link below.

Application Webpage (URL): https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/28779

Outreach Archivist Consultant

MONOVA: Museum and Archives of North Vancouver

Location: North Vancouver, BC

Compensation: Contract total 10,000.00

MONOVA: Museum and Archives of North Vancouver is located in North Vancouver. In late 2021 a new Museum is opening in lower Lonsdale and the Archives will remain in Lynn Valley. The Archives preserves and makes accessible public records of historical value created by the City and District municipalities of North Vancouver and private records of individuals, associations and businesses on the north shore.

Description and Duties

MONOVA is building an exciting virtual experience to highlight the relationship between museum exhibits and archival sources. We are requesting quotes from Software Contractors and Archival Consultants who have demonstrated experience in digital and outreach activities with cultural heritage organizations. Separate briefs are available for each role, quotes are due by May 31, 2021.

There is a separate RFQ for the Outreach Archivist Consultant available on the MONOVA About webpage for download.

Qualifications

Archival Consultants who have demonstrated experience in digital and outreach activities with cultural heritage organizations.

How to Apply

Review and download the RFQ located on the MONOVA About Webpage

Application Webpage (URL): https://monova.ca/about-the-organization/

Application Deadline: May 31, 2021

Software Consultant

MONOVA: Museum and Archives of North Vancouver

Location: North Vancouver, BC

Compensation: Contract total 25,000.00

MONOVA: Museum and Archives of North Vancouver is located in North Vancouver. In late 2021 a new Museum is opening in lower Lonsdale and the Archives will remain in Lynn Valley. The Archives preserves and makes accessible public records of historical value created by the City and District municipalities of North Vancouver and private records of individuals, associations and businesses on the north shore.

Description and Duties

MONOVA is building an exciting virtual experience to highlight the relationship between museum exhibits and archival sources. We are requesting quotes from Software Contractors and Archival Consultants who have demonstrated experience in digital and outreach activities with cultural heritage organizations. Separate briefs are available for each role, quotes are due by May 31, 2021.

There is a separate RFQ for the Software Consultant available on the MONOVA About webpage for download.

Qualifications

Software Consultants who have demonstrated experience in collections management software for cultural heritage organizations.

How to Apply

Review and download the RFQ located on the MONOVA About Webpage

Application Webpage (URL): https://monova.ca/about-the-organization/

Application Deadline: May 31, 2021

Digital Archivist Consultant

MONOVA: Museum and Archives of North Vancouver

Location: North Vancouver, BC

Compensation: Contract total 15,000.00

MONOVA: Museum and Archives of North Vancouver is located in North Vancouver. In late 2021 a new Museum is opening in lower Lonsdale and the Archives will remain in Lynn Valley. The Archives preserves and makes accessible public records of historical value created by the City and District municipalities of North Vancouver and private records of individuals, associations and businesses on the north shore.

Description and Duties

MONOVA is building an exciting virtual experience to highlight the relationship between museum exhibits and archival sources. We are requesting quotes from Software Contractors and Archival Consultants who have demonstrated experience in digital and outreach activities with cultural heritage organizations. Separate briefs are available for each role, quotes are due by May 31, 2021.

There is a separate RFQ for the Digital Archivist Consultant available on the MONOVA About webpage for download.

Qualifications

Archival Consultants who have demonstrated experience in digital and outreach activities with cultural heritage organizations.

How to Apply

Review and download the RFQ located on the MONOVA About Webpage

Application Webpage (URL): https://monova.ca/about-the-organization/

Application Deadline: May 31, 2021

Information Science Specialist - Medical

Clinia

Location: Montréal, QC

Compensation: 50 000 - 70 000

Clinia's mission is to optimize navigation in healthcare and simplify access to the right resources, for the right patient, at the right time.

We are a dynamic tech start-up that values good coffee, good tea, good laughs and robust user experience. Businesses of all sizes use our suite of tools to make it easier for their users to navigate the Canadian healthcare system. To continue to evolve our product offering and deliver a delightful user experience Clinia is looking for a new all-star member to join the team to build a great medical ontology!

Description and Duties

As an Information Science Specialist at Clinia, you will

• Manage Clinia's medical ontology and all related terms (synonyms, hyponyms, related terms, preferred wording and other identifiers);
• Actively research multiple health specialties in order to design and expand a database of terms and concepts;
• Extend the ontology with concepts extracted from multiple sources;
• Manage client's requests for additions to the ontology;
• Be responsible for high-level decisions on the structure of the ontology and its management product.

Specifically, we are looking for a colleague to take over the medical ontology that supports our amazing search engine. Someone who wants to be part of the solution to make it easier to access the right information when searching for health information in Canada.

Qualifications

• DEC or BAC in Information Science or related field;
• Experience in ontology management;
• A strong capacity for information retrieval and synthesis;
• Knowledge of hierarchical ontologies and faceted classifications;
• Be a pro in correlating medical concepts;
• Have good organizational skills to manage structured information;
• Be bilingual (English/French);
• Knowledge in the field of health and/or having worked in the MESH world is a plus!

If you have other skills that you think would make you a great addition to the team, we are, of course, interested in hearing from you.

Additional Information

What we offer:

• Ownership over your work in a highly collaborative environment
• High-performance equipment (new MacBook Air) and a workstation adapted to your needs (all team members have their own stand-up desk);
• Flexible hours: free to work the hours you are most productive (we sleep in sometimes too);
• Work-from-home schedules;
• Camélia Sinensis tea bar and Montreal roasted coffee specially delivered to the office every week;
• 24/7 direct access to an online doctor for you and your partner through our partner (and client) Dialogue;
• Team buildings, 5@7, and team activities (virtual for now).

Do you have the motivation, focus and entrepreneurial spirit to meet this challenge?

We're looking for someone like you!

How to Apply

Apply on our Job Board (https://cliniahealth.humi.ca/job-board/recherches/4824) or send us you application at talent@clinia.com.

Application Deadline: June 1st 2021

Media Librarian (English Services) - TOR07850

CBC/Radio-Canada

Location: Toronto, Ontario

Compensation: To be discussed

Description and Duties

Job Family: Media Production

Status of Employment: Temporary, Full-time

Please note: this is a full-time temporary position for approximately16 weeks.

What it’s like working at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Your Role

Content Management and Preservation is seeking a Media Librarian to support the work of its clients in content production, presentation and preservation. You will provide library and information services to facilitate access and retrieval of media assets in our various production and preservation systems. You will also be employing your skills as an information professional in cataloguing CBC’s content in accordance with CBC’s corporate and departmental standards and policies. Work is governed by CBC programming and journalistic policies as well as various agreements governing the possible use of these materials.

Key Tasks:

• Accurately summarize audio/video content.
• Catalogue and classify content using metadata standards and controlled vocabularies.
• Prepare detailed summaries of the content of programs and/or library holdings.
• Provide program material and/or research information on-demand and assist Producers, Researchers, on-air personnel and others in the selection of material and the use of the library.
• Advise program production personnel on the availability of broadcast materials and assists them in obtaining materials.
• Research information using local resources.
• Screen broadcast material and select stock footage, prepare shot lists.
• Perform other duties as assigned.

Qualifications

We are looking for a candidate with the following:

• Graduate degree from an accredited library school or equivalent education and experience
• A Master’s degree in Library Science is considered an asset.
• 1 year of comparable and relevant experience.
• Knowledge of metadata standards, subject analysis and controlled vocabularies.
• Knowledge of or experience cataloging digital collections.
• Technical knowledge of recording media is an asset.
• Understanding of file-based production workflows, systems and tools is an asset.
• Excellent communication skills (written and verbal).
• Ability to work without supervision.
• Strong interpersonal skills working in a team environment.
• Highly organized and detail-oriented.
• Self-motivated and self-sufficient.
• Ability to work in a fast-paced environment.
• Ability and willingness to work overtime, evenings, early mornings, weekends and/or holidays when required.
• Knowledge of CBC/Radio-Canada programming is an asset.

Candidates may be subject to skills and knowledge testing.

If this sounds interesting, please apply online! We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion

section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Wherever in the wording of the job description either gender is used, it shall be understood to include all genders.

How to Apply 

Please apply online at: https://rita.illicohodes.com/go/609980fffaf3f820d4c91c45/6092e9cbfaf3f8052221daf2/en

Application Deadline: June 15, 2021

Provincial Archivist

Provincial Archives of Saskatchewan (PAS)

Location: Regina, Saskatchewan

Compensation: $121-157,000 p.a.

The Provincial Archives of Saskatchewan (PAS) is the provincial agency responsible for acquiring, preserving and making available public (government) and private records which are of significance to the history of the Province of Saskatchewan.

Since its creation in 1945, the PAS (formerly the Saskatchewan Archives Board) has served as custodian of the documentary heritage of the province. The PAS holds an extensive and diverse Permanent Collection of historical records, from government documents of the Territorial period to modern day, as well as the records of individuals, organizations, businesses and associations of the mid-19th century to recent times.

The PAS is an essential source for both in-person and distance research into family history, government policy, educational history, business and social organizations, land settlement, local history, geographic places, cultural developments, human rights, community events and provincial celebrations.

Enabling the Government of Saskatchewan to fulfill its public trust by preserving and providing access to its official record, the PAS also provides expertise and advice to government about information management, policy standards and effective record keeping practices in the public sector.

Description and Duties

Reporting to the Board of Directors, the Provincial Archivist is the leader and ambassador of change and public relations for the PAS and is tasked with driving the organization forward as a key pillar in the province. While building positive relationships with internal and external stakeholders, the Provincial Archivist is responsible for providing vision and leadership to the operational team in accordance with policies established by the Board and provincial legislation.

The Provincial Archivist serves as the Board’s Secretary and is the representative to the province and community organizations, media, various levels of government as well as internal and external stakeholders. The Provincial Archivist advises the Board and recommends actions to address current emerging issues and trends and ensures that policies and programs result in the attainment of the Board’s vision and mission, and embody its values.

All Board authority delegated to staff is delegated through the Provincial Archivist.

Major Responsibilities

• Leads the organization through positive change, cultivating relationships with all stakeholders, both internal and external, and various levels of government.
• Drives the organization forward as a leading cultural heritage institution in the community and ensures it is a leader in archives services.
• Provides leadership for the development of the strategic plan embracing the expanding role of new technologies (including digital archives and social media) balanced with traditional services. Plans for appropriate technological development considering all factors, including funding for improvements and maintaining infrastructure once established.
• Ensures involvement of Board members in the strategic planning process; assists the Board in planning at a strategic level through assessing needs, evaluating effectiveness of services and identifying trends in archives services.
• Oversees all functional areas in Corporate Services, Archival Services and Information Management Services.
• Maintains a cohesive Management team and cultivates trust and a sense of camaraderie. Develops and sustains positive and effective employee and labour relations to ensure staff function as an effective and cohesive group.
• Leads the overall budgeting and fiscal planning process for the organization. Accountable for financial planning and ongoing monitoring and adapting of budget.
• Develops and implements effective communication strategies to enhance public awareness of the PAS, its services and successes. Actively develops contacts with media, promotes awareness at all opportunities including social media. Acts as Provincial Archives spokesperson within community and on broader provincial/territorial archives councils.
• Acts as Secretary to the Board, ensuring that all legal and reporting requirements of the PAS are met. Provides assistance to Board members in development as members through providing information on training and networking opportunities.

Qualifications

• Post-graduate Masters degree in archival studies/science or equivalent, library science, social sciences or history and a minimum of five years of increasingly responsible management experience, including experience in an executive leadership position for a similarly-sized organization.
• Extensive experience working in a public sector or legislative environment, and managing large -scale strategic, cross-divisional initiatives, while balancing political, community and other stakeholder interests, with an excellent track record of business transformation, change management and project management.
• Extensive knowledge of archival theory and best practices including working within an archives environment.
• Demonstrated understanding and engagement with archival digitization preservation and processes.
• Experience in records and data management practices and principles in a complex organization such as government,
• Experience managing a diverse workforce and leading cross-functional teams with a track record of developing leaders within an organization.
• Demonstrated success in effectively promoting services to the broader community.
• Proven success working effectively with a governance Board and collaboratively with government ministries, agencies and officials.
• Proven success developing and implementing strategic and operational business plans.
• Demonstrated ability to prioritize, multi-task and manage projects, translating vision and strategy into tangible results and outcomes.
• Strategic and innovative thinker; politically astute with a proven ability to champion and successfully implement change.
• Excellent verbal/written and interpersonal skills; able to resolve conflicts and deal with sensitive or political issues in an effective and timely manner.
• Ability to lead and consistently demonstrate excellent customer service across the organization.
• Demonstrated level of professionalism and confidentiality with strong ethics.

Additional Information

Reports to the Board of Directors, Provincial Archives of Saskatchewan

How to Apply

For more information, please contact:

David Howes, Executive Search Consultant, WMC, Email: davidh@wmc.on.ca

Candidates must be legally eligible to work in Canada and, where applicable, must have a valid work permit that allows the candidate to fulfill the requirements of the role.

Application Deadline: June 9, 2021