Executive Director (Maternity Leave Contract)
The ArQuives: Canada's LGBTQ2+ Archives

Location: Toronto, Ontario
Compensation: Hours and Salary: 37.5h/week, salary range based on experience $70 000 to $80 000 annually

Located in Toronto, Ontario, The ArQuives is one of the largest independent LGBTQ2+ archives in the world. Primarily a volunteer-run organization focusing on Canadian content, The ArQuives acquires, preserves, and provides public access to information and collections in various formats. Our organization offers a range of research, exhibition, educational, and community programming.

Description and Duties    

The ArQuives seeks an Executive Director to fill a temporary (10-month contract; possible 3-month extension) maternity leave contract commencing mid to late May 2021. There is an expected two-week period for training with the current Executive Director.

Reporting to the Board of Directors, the Executive Director is responsible for leading the organization via the vision, mandate, and strategic plans to preserve and make accessible the LGBTQ2+ history of Canada. The position requires both in-person and virtual work, with regular office hours being Monday to Friday with the occasional evening and weekend meetings and events. Responsibilities of the position include administrative duties (management of staff and operations of primary The ArQuives building and associated storage locations), financial duties (managing the operational budgeting and financial reporting to the board), fundraising (overseeing and implementation of the Fundraising Plan and donor relations in collaboration with the Senior Development Officer), grant writing and management (including reporting and applications), partnerships and programming with community groups, educational institutes, and various levels of government, and acting as an institutional advocate.

The ArQuives acknowledges and is committed to addressing historical inequities within our organization. We encourage applications from marginalized communities, including those who identify as Indigenous, women, trans, non-binary, gender non-conforming, Black, people of colour, and persons with disabilities.

Principle Duties & Responsibilities

● Financial and administrative management of the organization. Supervise and provide leadership to approx 4-5 staff and 120 volunteers.
● Advocate for the institution within the LGBTQ2+ community, levels of government, heritage community, and the general public.
● Continue the execution of the 2018-2022 Strategic Plan outlined by the Board of Directors and the 2021 and 2022 Operational plans.
● Manage and provide support to a team of staff and volunteers to meet the Strategic Plan's direction.
● Create and implement new programming as needed to forward the organization.
● Act as a spokesperson for The ArQuives with the media
● In collaboration with the Senior Development Officer, meet with potential funders and partners and assist with grant writing as relevant to the Strategic Plan.
● Provide professional support for the Board of Directors
Qualifications    ● A demonstrated record of leadership and supervision (minimum of three years experience)
● Post-secondary education in related fields an asset
● Experience with library, archives, museum, and heritage organizations is a strong asset but not required
● Proven skills and knowledge in the areas of fundraising, finances, and budget processes
● Proven skills in project management, human resources, and volunteer management
● Experience with conflict resolution and working with the public an asset
● Knowledge and understanding of the LGBTQ2+ communities and history or experience working with marginalized communities
● Knowledge and understanding of Google Suite, WordPress, Basecamp, and Sumac are an asset
● Strong communication skills and the ability to work independently or as a team
● Ability to take the initiative and prioritize with strong attention to detail
Additional Information    Please address any questions about the posting to board@arquives.ca before March 13, 2021.

Estimated start date: May 17, 2021
 
Apply by email to: jobposting@arquives.ca

For more information please visit: https://arquives.ca/latest-news/ed-maternity-leave-contract

Application deadline: April 5, 2021 @ 5 pm EST

86589542_executive_director_maternity_leave_contract.pdf

Machinery of Government Policy Advisor

Executive Council Office, Ontario

Location:  99 Wellesley Street West, Toronto, Ontario 

Compensation: $73,402 - $108,164 per annum, 1 Temporary - 18 months (with possibility of extension)

This is an exciting opportunity to exercise your knowledge of the structure and operations of government, and your highly developed policy, analytical, communication and project management skills at Cabinet Office.

The Ministry: Cabinet Office is the Premier's ministry. It provides the Premier and his Cabinet with advice and analysis to help the government achieve its priorities.

The Branch: The Executive Council Office (ECO) provides direct operational support to Cabinet and its senior committees, while managing machinery of government requirements and prerogatives, and stewarding Cabinet records and information platforms.

Why work for the Ontario Public Service?
The Ontario Public Service (OPS) is committed to being an employer of first choice, creating a positive and inclusive work environment.

We offer:
•    Paid statutory holidays
•    Pay in lieu of benefits with optional enrolment in our group benefit plan
•    A defined benefit pension plan
•    Flexible work arrangements, when possible
•    Welcoming and professional work culture
•    Career growth and development opportunities across multiple business areas

What can I expect to do in this role?

As the Machinery of Government Policy Advisor, you will:
•    Undertake research and provide strategic policy advice on machinery of government issues and opportunities
•    Build and maintain collaborative and positive working relationships with key partners, clients and stakeholders
•    Take a leadership role in the co-ordination of official Machinery of Government ceremonies and the drafting of official Executive Council documents
•    Provide advice on the procedures of the Legislative Assembly as they relate to the Executive Council
•    Design innovative machinery of government tools/products for digital platforms
•    Manage the government-wide "OICsONline" initiative and its digital platform, and other public access issues and projects, including overseeing day-to-day Order in Council (OIC) operations
•    Be responsible for all knowledge management initiatives and record retention protocols and processes
•    Oversee ECO's Emergency Plan and co-ordinate emergency planning products and processes
•    Develop and deploy orientation and outreach strategies
•    Perform other duties, as assigned, in support of the Cabinet decision-making process
•    Be responsible for the day-to-day management of a high-functioning team of senior administrative professionals

Qualifications: How do I qualify?
Knowledge of Cabinet and Machinery of Government Processes

•    You have sound knowledge of the structure and operations of government and Cabinet decision-making processes
•    You have a strong understanding of policy development and sound knowledge of the linkages among policy, legislative, and fiscal processes
•    You have an understanding of machinery of government issues/topics and the role of machinery of government in the operations of the Executive Council of Ontario


Policy, Research and Analytical Skills
•    You have advanced policy and analytical skills and demonstrated ability to synthesize complex policy issues
•    You have demonstrated ability to undertake historical, comparative, and primary source research in public administration topics
•    You have demonstrated capacity for problem-solving, creativity and taking the initiative
•    You can view issues from a holistic perspective and work co-operatively in a team environment

Information Management
•    You have a basic understanding of information management policies and requirements, including sound knowledge of formal record-keeping protocols and procedures
•    You have experience working with complex databases

Project Management
•    You have demonstrated project management skills
•    You have the ability to lead complex enterprise-wide initiatives
•    You have demonstrated experience leading cross-functional teams
•    You have strong organizational skills to meet timelines and adjust to changes in direction and priorities

Communication Skills
•    You have strong communication and interpersonal skills to work with multiple partners and senior officials in a fast-paced environment
•    You have advanced written and verbal skills to prepare/present policy/research briefing materials
•    You have excellent judgment and superior diplomacy skills 
•    You have superior relationship management skills to work with multiple partners in a high-pressure environment

The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.

Please submit your cover letter and résumé in one document in PDF or Word format (named according to the format "FirstName LastName" and not exceeding five pages), quoting "Machinery of Government Policy Advisor" and Job ID 161380 (File CO-50-20-21) in the subject line, by Friday, March 12, 2021, to: Cab.Jobs@ontario.ca

Please indicate in your application where you heard about this vacancy.
Only those applicants selected for an interview will be contacted.

The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario Human Rights Code. If you require accommodation to participate in the recruitment process, please let us know.

https://www.gojobs.gov.on.ca/Preview.aspx?Language=English&JobID=161380

Application Deadline: March,12,2021

Private Sector Records Archivist
 
Provincial Archives of New Brunswick

Location: Fredericton, New Brunswick
Compensation: PB04 $49,374 to $69,056 per annum

Located in beautiful Fredericton, New Brunswick, the Provincial Archives collects and preserves the documents of the people, institutions and government of the province.

Description and Duties    

Finance and Treasury Board is seeking a Private Sector Records Archivist to join the team at the Provincial Archives in Fredericton.

Successful candidates will be skilled, agile, outcomes-focused, and highly-motivated with a demonstrated interest in the acquisition, accessibility, awareness, and preservation of the province's documentary heritage. These positions will focus on client and donor engagement, creating research collaborations and community partnerships, and the dissemination of analogue and digital archival content. They will engage with internal and external stakeholders to capture information and data as evidence of past initiatives and will process such records, making them available to inform present day and future planning, publishing, decision making, exposition, education, and life-long learning. Mentoring and instruction are key to fulfilling the Archives' mandate and these positions will be heavily involved in developing and executing such strategies. Candidates will need to demonstrate research experience, proficiency in archival principles, and adroitness in working with a diverse clientele. Adeptness with a variety of technologies will facilitate a candidate's success in these positions. These positions will contribute to a center of expertise in the province.

Essential duties will include public speaking in both official languages, creation of exhibits, trouble-shooting issues characteristic of legacy systems, assessing and devising research strategies, project planning, proposal writing, acquisition, arrangement and description of archival material, and participating in public events connected to the Archives. Analysis and decision making based on knowledge of the history of the province, stakeholder needs, and archival theory and practice, constitute the essence of this position. Design and application for project funding along with the supervision of contract and project positions generated by such grants will be a regular occurrence in this position.

Some work outside normal work hours may be required.

Essential Qualifications:

• A Bachelor's degree in history, political science, information management, or related discipline.and 4 years' related work experience. Experience in archival procedures, the application of archival standards including RAD, and experience in web-based searching or presentations.
• An equivalent combination of education, training and experience may be considered.
• This position will require written and spoken competence in English and French
• Please state your language capability on your application.
• Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.
• May be required to travel within the province.
  

Asset Qualifications:

Preference may be given to candidates that have:

• Research and writing experience.
• Driver's license.
• Familiarity with legislation governing access and use of records, including but not limited to the Archives Act and Copyright.
• Ability to work independently and in teams.
• Research training and experience is a definite asset
• Familiarity with applications such as Adobe Pro
• Subject to the response to this competition, candidates may be required to demonstrate on their application the asset qualifications in addition to the essential qualifications in order to be given further consideration.
  

Behvioural Competencies:

The successful candidate will possess the following behavioural competencies:

• Analytical Thinking/Judgement
• Client Service Orientation
• Flexibility
• Results Orientation
• Relationship/Network Building
  

Technical Competencies:

The successful candidate will possess the following technical competencies:

• Competency in Office Technology, Software, and Applications
• Presentation skills
• Planning and organizational skills
• Knowledge of the Province's history'
• Planning and organizational skills
  

Application information

Please apply online at https://www.ere.gnb.ca/competition.aspx?

Job Poster: 86589542_panb_private_sector_archivist_pb4.pdf
Application Deadline:  March 3, 2021

Archivist, Consulting

Arnprior & McNab/Braeside Archives

Location:  Arnprior, Ontario, in the Ottawa Valley, close to Ottawa

Compensation:  $25-$30/hr (no benefits),12 month renewable contract, 21 hr/wk (flexible) 

We are a non-profit, charitable organization serving local and world-wide clients, the Town of Arnprior and the Township of Arnprior/Braeside, with a facility in the lower level of the Arnprior Public Library. We have been open to the public for more than 25 years, have a good volunteer cohort, municipal support, and considerable digitization and internet presence. We have been noted by AAO as a model, rural/small town community archives.

Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers. Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

Responsibilities may include:

• Acquisition, appraisal and acknowledgement of historical records.
• Description of holdings according to Rules for Archival Description, updating and maintenance of DB/Textworks, and uploading to the online search facility.
• Management of AMBA Website content using Umbraco software
• Preservation of fonds and ongoing Emergency Response Planning.
• Training and supervision of volunteers and administrative staff.
• Reference and reproduction services to clients.
• Assisting the Board with archival grant applications and outreach activities.
  

Qualifications: 

• Masters of Archival Science Degree preferred. Degree program with a Minor or Certificate in Archival Studies or Community College certificate in Archival Studies combined with experience acceptable.
• Two to three years' experience related to archives management and experience processing municipal records desired.
• Knowledge of modern archival theory, standards and procedures, including the Rules for Archival Description (RAD) and experience arranging and describing archival records according to RAD.
• Knowledge of preservation best practices for all formats of archival materials including electronic records.
• Proven capabilities in customer service, communication, self-management and volunteer supervision.
• Computer literacy utilizing MS Office software applications and familiarity with DB/Textworks.
• Knowledge of digitization best practices, imaging software and hardware, and social media.
• Ability to lift up to forty (40) pounds/eighteen (18) kilograms onto shelves of varying height required.
• Ability to communicate effectively in English is essential.
  

The AMBA is committed to achieving an inclusive and diverse workplace. The AMBA does not discriminate on the basis of race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity, or gender expression.

We thank all applicants for their interest. Only those considered for an interview will be contacted.

How to Apply    

Submit a resumé with a cover letter (MS Word or pdf format) by February 28 2021, ATTN:  Irene Robillard  
either by:

Email:  arnpriorarchives@gmail.com
or by Mail
Arnprior & McNab/Braeside Archives
21B Madawaska Street   Arnprior, Ontario K7S 1R6

Application Webpage (URL): https://www.adarchives.org/
Application Deadline:  February 28, 2021

Job Poster: 86589542_amba_archivist_job_posting_2021.pdf

Government Records Archivist
Yukon Archives

Location: Whitehorse, Yukon
Compensation:  $80,913.00 - $93,848.00 er year

Yukon Archives has a challenging and rewarding career opportunity for candidates interested in applying their in-depth records knowledge and archival expertise to manage the Yukon Archives government records program for acquiring, preserving, and providing access to the territory's documentary heritage.

Yukon Archives is a program of the Government of Yukon, one of Canada's top 100 employers (https://content.eluta.ca/top-employer-yukon-government), recognized for its fantastic health and leave benefits, community involvement, opportunities for training and skills development, and more.

The Archives is located in Whitehorse, Yukon's capital. Whitehorse is known as "The Wilderness City" and offers amazing year-round cultural and recreational activities; great shops, restaurants and facilities; and air access to many centres.

Description and Duties    

As a Government Records Archivist, you will apply corporate and institutional policies in order to acquire, appraise, arrange, and describe records that are evidence of government actions and decisions. Working collaboratively with co-workers, you will enhance access to records of historical significance to researchers representing diverse interests and communities. You will also work with government corporate and departmental information management staff on a variety of projects involving government-wide initiatives such as digital records management. You will have opportunities to participate in reference and outreach activities, and to engage with record creators and research communities.

Qualifications   

• Master of Archival Studies, Master of Library and Information Science with a specialty in archives, or related field;
• Demonstrated experience applying records and information management principles and practice;
• Demonstrated experience applying archival theory and practice;
• Experience using database software for the management of collections;
• Experience in developing and implementing digital records projects would be considered an asset.
  

Please view the job ad https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/26610 on the Government of Yukon's website.

For more information about this position, please contact David Schlosser, Territorial Archivist at david.schlosser@gov.yk.ca  or (867) 667-5275.

Please submit your resume clearly demonstrating how you meet the qualifications. Please note selection for further consideration will be based solely on the information you provide in your resume.

Application Webpage: https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/26610

Application Deadline: Competition closes February 22, 2021.

Archivist
University Blue Quills

Location: St. Paul, Alberta
Compensation:   $20 - $25 / hour, term position

UnBQ seeks an extremely detail-oriented, organized person to serve as an Archivist aligned with the UnBQ philosophy, vision and mission statements. The successful candidate will work with the Indigenous Languages  Program staff and closely with the IT department staff to oversee the creation of a digital Indigenous languages  archive. The Archivist will provide a plan for establishing a new archival program for the Indigenous Languages  Program. The Archivist will develop policies and procedures, as well as research and recommend required  infrastructure (software, hardware, storage facilities, etc.) for establishing the archives. Applicant philosophy  should align with the UnBQ philosophy, vision and mission statements.

Description and Duties   

• Assess the current records housed at the Indigenous Languages Program and create a plan for  establishing an archives based upon that assessment
• Adhering to best practices in the archival profession, develop policies and procedures as well as  design work flows for the processes of acquisition, appraisal, arrangement, description, digitization  and access
• Research and provide recommendations on needed hardware and software for the archives  including digital storage, adoption of an archival database and digital preservation ∙ Provide basic conservation recommendations for the care and storage of archival materials  including suggestions for storage facilities 
• Train and assist with the training of staff and UnBQ students in the digitization and cataloguing of  materials for entry into the archives
• Assist with the establishment of policy guidelines surrounding public, student, and community  access to archive materials
• Procure and deploy physical infrastructure to house the archives in coordination with the IT  department.
  

Qualifications    

• Experience working with Indigenous peoples and organizations.
• A degree in archival studies, information studies, or equivalent training preferred.  ∙ Experience teaching adults.
• 5 years experience working with archival materials and the processes of acquisition,  arrangement, description, preservation, access and digitization.  Strong skills with digital asset management systems preferred
• Ability to work in a team environment
  

Closing Date: February 16, 2021 or until a suitable candidate found. Please  submit resumes to:

Sheila Poitras,

Executive Assistant

University nuxełhot'įne thaaɁehots'į  nistameyimâkanak Blue Quills

Box 279, St. Paul, AB T0A 3A0

Fax (780) 645-5215/ email: sheilap@bluequills.ca.

Application Webpage (URL):  https://www.bluequills.ca/
Application Deadline:    February 16, 2021

Project Records Manager
University of British Columbia Okanagan

Location: Kelowna, BC 
The University of British Columbia | Okanagan Campus
Compensation:  $72,000 per annum equivalent, plus vacation and benefits. (Fixed Term Appointment, Full-time, 12 months)

NOTE: This is a limited term position for a fixed period of one year with the possibility of term extension for up to one additional year. 

ENVIRONMENT:

With its mild winters and warm summers, the city of Kelowna is one of Canada's best 'four season playgrounds' surrounded by mountains, lakes, forests, orchards, and vineyards. It enjoys a reputation as one of Canada's 'fittest' cities as well as being home to world class wineries, golf courses, and skiing. The University of British Columbia's Okanagan campus is situated in Kelowna on the traditional, unceded territory of the Syilx First Nation. Located about 400 km east of Vancouver in the heart of the Okanagan Valley, it is one British Columbia's many gems. Please have a look at the Tourism Kelowna website for more information about the area http://www.tourismkelowna.com/.

UBC Okanagan is currently home to approximately 10,700 undergraduate and graduate students and 699 faculty. UBC Okanagan is poised to embark on an exciting new future. Working with local partners and the Okanagan Nation Alliance, the campus is undergoing rapid expansion that values an inclusive, diverse workforce and student body.

With a recent major renovation and expansion, this is an exciting time to join UBC's Okanagan Campus Library! We are a vibrant and diverse group that values collaboration, flexibility, and creativity, and we are looking for candidates who welcome an opportunity to work closely with staff, faculty, and colleagues. The Okanagan Library prides itself on being an inclusive place, a service-oriented team, and a nexus of scholarly engagement. We lead by example, and empower by design https://library.ok.ubc.ca/about/strategic-framework/.

Administratively, the Okanagan Campus Library is led by the Chief Librarian & Associate Provost, Learning Services who reports to the Provost & Vice President Academic. Additionally, the Okanagan Campus Library's collections are integrated with UBC Library and library employees contribute to activities of the UBC Library. UBC's Okanagan campus is an intimate learning environment with an excellent library infrastructure. Check out the campus website for more information https://ok.ubc.ca/.

DESCRIPTION:

The Library at UBC's Okanagan campus invites applications to an exciting early career opportunity in records management. Supporting records and information management excellence, we are seeking a collegial and detail-oriented professional to join our ranks for a one-year term position with the possibility of extension. This position is an ideal career avenue for a collaborative, engaged individual with a passion for records management (RM) who wants to help UBC Okanagan in the continued development and implementation of its records management program.

Reporting to the Associate Chief Librarian, Research and Administration, this position will advance UBC Okanagan Library's ongoing support for digital records governance in the service of select campus units. Working closely with the UBC Okanagan Archivist and the separate but parallel Records Management Office at UBC Vancouver (UBCV), it will also play a key role in the development and future implementations of strategies related to records management spanning both campuses, including digital transfer, governance, and classification initiatives. In particular this position will:

• Coordinate special projects for units on campus focusing on digital records governance at the departmental level. Taken to full completion, these projects may culminate in the digital transfer of semi-active records to centrally managed electronic storage.
• Respond to requests from units and departments seeking advice and recordkeeping assistance in managing their operational records.
• Work in alignment with the general approach to RM projects at the Okanagan Campus.
• Lead digital readiness governance initiatives supporting the Faculties.
• Collaborate with the UBC Okanagan Archivist and the Records Management Office (UBCV) in the development and maintenance of records retention schedules.
• Implement and participate in the continued development of the University records classification and retention schedule in order to  apply and recommend retention rules, as appropriate.
• Collaborate with the UBC Okanagan Archivist in the coordination of records storage and retrieval, as needed.
• Provide RM training and provide records-related information to employees across campus; prepare manuals and/or other web-based educational resources as appropriate.
• Promote, explain, and disseminate records retention schedules to University recordkeeping units.
• Identify vital records and participate in the development of guidelines for their protection in order to ensure the information necessary to re-establish or continue the operation of the University in the event of a disaster.
• Participate in relevant committees as needed.
• Participate in the reporting of the impact of the RM program on campus.
  

The nature and scope of responsibilities for this position may change as the records management program evolves.

A job description can be viewed at https://library.ok.ubc.ca/about/work-at-the-library/.

REQUIRED QUALIFICATIONS:

A masters-level degree with a specialization or concentration in archival science. Candidates holding MLIS degrees with demonstrable knowledge of records management will also be considered. Up to two years of professional experience in records/information management as well as athorough understanding of the principles, methods, and techniques of records and information management.

DESIRED QUALIFICATIONS:

Experience or knowledge of: a) evaluating and describing administrative processes in terms of recordkeeping best practice, b) developing policies and procedures related to records management (physical and electronic), throughout the records life cycle, c) database management and electronic document/records management system technology, d) functional records classification and in developing records retention schedules including knowledge of provincial and federal acts, legislation and regulations and of provincial, national and international standards impacting on the retention of University records, e) an ability to work independently, f) excellent analytical and organizational abilities, and g) effective interpersonal, presentation, instructional, and communications skills.

TERMS OF APPOINTMENT:

This is a limited term position for a fixed period of one year, with the possibility of term extension for up to one additional year, with an anticipated start date of April 1, 2021. The start date is flexible depending on candidate requirements. This successful candidate for this position will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by a collective agreement.

This position is anticipated to be filled at an annual starting gross salary of up to $6,000.00 monthly ($72,000 per annum equivalent) plus vacation and benefits. This salary reflects having up to and including two (2) years of relevant professional experience post-degree in accordance with the Collective Agreement between UBC and the UBC Faculty Association (http://www.hr.ubc.ca/faculty-relations/collective-agreements/).

APPLICATION PROCESS:

Applications for this exciting opportunity are to be submitted in one consolidated file (PDF or Microsoft Word format) and will include: a) a letter of application, including a statement of citizenship/ immigration status and indicating the candidate's education, training, and work experience in the areas listed above, b) a detailed and current curriculum vitae,  and c) the names of three referees with their email addresses.

To ensure full consideration, complete applications are to be submitted online by 11:59 pm PDT on February 21, 2021.

To apply for this position, please visit the following link:
http://www.hr.ubc.ca/careers-postings/faculty.php and select Job ID JR899

Please direct your questions to:

Lois Marshall
Manager, Planning and Operations | Library
The University of British Columbia | Okanagan Campus
3333 University Way Kelowna BC V1V 1V7
Or by e-mail to lois.marshall@ubc.ca

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expressions, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

APPLICATION PROCESS:

Applications for this exciting opportunity are to be submitted in one consolidated file (PDF or Microsoft Word format) and will include: a) a letter of application, including a statement of citizenship/ immigration status and indicating the candidate's education, training, and work experience in the areas listed above, b) a detailed and current curriculum vitae,  and c) the names of three referees with their email addresses.

To ensure full consideration, complete applications are to be submitted online by 11:59 pm PDT on February 21, 2021.

To apply for this position, please visit the following link:  http://www.hr.ubc.ca/careers-postings/faculty.php and select Job ID JR899

Please direct your questions to:

Lois Marshall
Manager, Planning and Operations | Library
The University of British Columbia | Okanagan Campus
3333 University Way Kelowna BC V1V 1V7
Or by e-mail to lois.marshall@ubc.ca

Job Poster: 86589542_ormo_termrecordsmgr_posting_20200303_rev0.pdf

Archival Assistant/Consultant
Soul of Canada and Circle Teachings

Location: Edmonton, Alberta
Compensation:    Negotiable depending on experience,  

We are a small group of history researchers and publishers specializing in story calendars, books, and other multimedia materials. We focus on Canadian history, research, photography, and the production of other Canadian content. As a small local business, we are currently attempting to expand our horizons and move into curating a private collection of our amassed research materials.

Description and Duties    

As a small history company based in Edmonton, we are looking for an archival assistant/consultant to help with organizing and cataloguing our private research collection. Our files are both digital and hard copy, and are currently in need of a professional and experienced consultant to organize them effectively. The files include a large number of books, about 3000, along with photographs and videos both digital and hard-copy. The archivist would be working with a team of historians and other employees to catalogue and organize the archive. Our goal is to make our materials as efficiently accessible as possible. Along with this, part of the consultant's job would be to train some of the staff already working at Soul of Canada in how to maintain, access, and organize the collection appropriately.  This job would be part-time and short term, approximately 1 month's duration at about 20 hours per week. However, future opportunities may arise for consulting with us about our archives down the line. Working from home would likely not be an option, and the archive consultant would be working hands-on with our materials.

Qualifications    

A certificate in archives and records management or an equivalent degree in library and information studies is required. Any experience in teaching laypersons about archival maintenance would be an asset.

In terms of personality, we are looking for someone who is both efficient and patient.
 
Application information

Please e-mail a cover letter and resume to Randal Kabatoff at  info@soulofcanada.com, or call us for more information at 780-452-0601.

For any further inquiries, please visit https://www.soulofcanada.com/ and fill out our contact form.

Organization Homepage (URL): https://www.soulofcanada.com/
Application Deadline: February 28th, 2021 

Digital Alliances Project Assistant (2)
City of Greater Sudbury Archives

Location: Sudbury, Ontario
Reporting Location: Archives - Falconbridge

Compensation: $20.39 to $23.24 per hour, 70 Hours Bi-Weekly

Estimated Probable Duration: Up to Fifty-Two (52) Weeks

The Archives serves the entire population of the City of Greater Sudbury and its institutions by acquiring, preserving and providing access to records of enduring value which show evidence of the activities of the City of Greater Sudbury and its predecessors.

These records include both municipal government records and private records of organizations, businesses or individuals that make or have made a significant contribution to an understanding of the development of the city.

Description and Duties    

The Clerk's Services Section, Legal and Clerk's Services Division, Corporate Services Department of the City of Greater Sudbury, requires two (2) Digital Alliances Project Assistant(s). The successful candidates must possess the qualifications and perform the duties, as set out below. The current range of pay for this position is $20.39 to $23.24 per hour.

Duties:
Under the general supervision of the Manager of Clerk's Services/Deputy City Clerk and the day-to-day direction of the City Archivist.

1. Arrange historical documents and/or artefacts, and provide brief descriptions of documents as required.
2. Enter data in electronic files.
3. Create an index of the records as required.
4. Collect statistics.
5. Maintain contacts with project partners as required.
6. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
7. Perform other related duties as required.

Qualifications

• Successful completion of Secondary School (Grade XII) Education.
• Six (6) months up to and including twelve (12) months of related experience.
• Knowledge of various computer applications including Windows based systems (e.g. word processing and spreadsheet software, file maintenance, information input and retrieval and the internet).
• Ability to demonstrate interpersonal skills in dealing with people in a courteous and effective manner.
• Ability to demonstrate organizational skills and attention to detailed work.
• Knowledge of library automated systems an asset.
• Excellent use of English; verbally and in writing.
• French verbal skills an asset.
• Satisfactory health, attendance and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver's license, have an acceptable driving record and personal insurance coverage.
  

Funding Requirements:

• University and college graduates who have graduated within the last three years from an accredited college or university. Candidates must be graduates of post-secondary degree or diploma programs (such as Archival Studies or a related field of study).
• The position must provide the intern with first time employment in their field of study.
• Candidates are only eligible to participate in the internship program one time.
• Candidates must be legally entitled to work in Canada.

Additional Information: https://www.greatersudbury.ca/city-hall/jobs-at-the-city/current-opportunities/digital-alliances-project-assistant-2-funded-nohfc-ex21-042/
 
Digital Alliances Project Assistant (2) (Funded - NOHFC) EX21-042
Employment Opportunity Notice:  EX21-042
This opportunity is proudly supported by: NOHFC

How to Apply:  Please visit https://www.greatersudbury.ca/city-hall/jobs-at-the-city/current-opportunities/digital-alliances-project-assistant-2-funded-nohfc-ex21-042/ for further information about the position and application process.

Application Webpage (URL):  https://www.greatersudbury.ca/city-hall/jobs-at-the-city/current-opportunities/digital-alliances-project-assistant-2-funded-nohfc-ex21-042/
Application Deadline:  January 28, 2021 at 4:30 PM EST

Information and Records Management Analyst
City of Camrose

Location: Camrose, AB
Compensation:    The City of Camrose has a progressive salary and benefit package.  The starting salary for this position will be established based on qualifications and experience of the successful candidate.

An excellent opportunity exists for a highly motivated Information and Records Management Analyst to join our dynamic and committed team. The Information and Records Management Analyst oversees all areas of information and records management for the City of Camrose including the design and documentation of workflow to make appropriate recommendations that positively impact information sharing and management practices.  This position reports to the Manager of Information Technology.

Description and Duties    

FUNCTIONS:

• Implement and administer the City's Information and Records Management Program including planning, organizing, monitoring, and coordinating the maintenance, protection, retrieval, and disposition of all information within the City. 
• Implement and manage a function based Corporate Recordkeeping System including electronic records systems, scanning and imaging processes.
• Coordinate and evaluate Information and Records Management activities to ensure standardization across the organization.     
• Perform individual department assessments on the Information and Records Management program implementation and performance in the form of internal audits.  
• Develop guiding documents for end users of the Electronic Document Records Management System (Laserfiche).
• Assist with the Electronic Document Record Management System (Laserfiche) administration, testing and maintenance.  
• Develop, implement, and execute a records protection and disaster recovery program.
• Assume day-to-day care, custody and control of all designated records storage areas.  
• Train designated staff and departmental users in the operation of new and revised records management systems, conducts training classes as necessary; acts as an ongoing information resource to system users.
  

Qualifications 

• Information and Records Management Degree, or relevant program from an accredited post-secondary institute.  
• Minimum four (4) years' experience in records management administration.  Equivalent combination of education and experience may be considered.  Municipal experience considered an asset.
• Thorough understanding of classification structures, including functional methodologies.  
• Experience implementing an organization-wide Information and Recordkeeping system with extensive knowledge of information and records management standards, processes and terminology.  
• Working knowledge of Laserfiche and database design and support an asset or extensive knowledge of working with EDRMS with records management rules deployed.  
• Strong verbal and written communication and presentation skills along with demonstrated effective interpersonal skills.
• Excellent planning, organizational, project management, problem solving and decision making skills.
• The successful applicant will be required to produce a current and satisfactory Driver's Abstract and Police Information Check.

HOURS OF WORK: Hours of work are typically 8:00 a.m. to 4:30 p.m. Monday through Friday.

ANNUAL SALARY: The City of Camrose has a progressive salary and benefit package.  The starting salary for this position will be established based on qualifications and experience of the successful candidate.

APPLICATIONS: Individuals interested in this position are invited to submit a cover letter and resume to the address below. This position will remain open until suitable candidate is found. Interviews will be conducted throughout the process. We appreciate and consider all applications; however only candidates selected for interviews will be contacted.

Application Webpage (URL):  www.camrose.ca/careers
Application Deadline:  This position will remain open until suitable candidate is recruited.

Job Poster: 86589542_information_and_records_management_analyst_-_job_posting_-_jan_2021.pdf