Archives Assistant, Thomas A. Edge Archives & Special Collections at Athabasca University, Athabasca, AB

Location: Athabasca, Alberta
Compensation: Wage Min: $41,774.28 Wage Max: $70,166.00

Based in the beautiful region of Athabasca, with staff located throughout Alberta, AU is one of four Comprehensive Academic and Research Universities (CARUs) in the province. AU is a public, board-governed, open, and online university serving more than 35,000 student learners across Alberta, Canada and around the world.

AU seeks to be an agile and inclusive workplace in which all team members can grow, make their highest contribution, and each make a difference to our academic vision and mission. AU is strongly committed to Equity, Diversity, and Inclusion (EDI) and with Indigenous Peoples and communities, conciliation.

Approaching an exciting new phase of strategic planning and guided by our President, Alex Clark, AU is now seeking to build on its 50 years of growth as Canada's leader and innovator in distance and online education. Athabasca University is committed to supporting all team members to contribute and grow, and is focused on building an innovative growth-oriented working culture: AU is primed for an exciting and bold next phase.

Description and Duties    

The Thomas A. Edge Archives & Special Collections (the Archives) acquires, preserves, and makes the University's archival and art collections available for research and study purposes. The Archives Assistant is responsible for supporting the University Archivist in the administration and operation of the Archives and Art Collection, and for providing effective services to staff and the public.

Duties and Responsibilities

Archives Program

• Providing research services in a timely manner to staff, students, and external researchers by phone, email, and by facilitating access by researchers to physical materials in the Archives or by providing digital scans of materials.
• Supervising on-site researchers as well as interns or contract staff carrying out projects established by the University Archivist.
• Processing archival records including the physical transfer of materials into archival folders and boxes, including the removal of items that may damage materials (e.g., paper clips, staples, and other metal tabs), and other processing tasks.
• Creating, updating, and posting finding aids and control forms in the paper accession records and electronic Archives databases and content management systems.
• Creating and updating content for the Archives website.
• Creating, updating content, and liaising with staff on outreach projects including on-site or digital exhibits.
• Providing assistance with the research, arrangement, and description of archival materials in accordance with professional archival standards and guidelines by physically sorting through materials and collecting relevant content metadata for finding aids.
• Assisting the University Archivist in completing conservation and preservation projects including, but not limited to, photocopying newspaper clippings, removing tape and sticky materials, and encapsulating damaged or acidic materials.
• Collecting and maintaining paper and electronic messages, newsletters, reports, and other documents relevant to the University community for the clipping files.
• Liaising with Records and Information Management staff for the transfer of materials from the AU Records Centre to the Archives.
• Liaising with donors and staff for the transfer of records to the Archives.
• Digitizing archival materials, and liaising with staff, interns and/or contractors on digitization projects.

Art Collection

• Assisting in the organizing and booking of meetings which includes, but is not limited to:

• Assembling and distribution of agendas
• Receiving submissions
• Recording and distributing minutes, where required
• Following up on related information requests

• Ensuring technical support is arranged for meetings
• Liaising with Art Committee members on the administration and location of artworks, as well as assisting with hanging art as necessary.
• Creating, maintaining, and updating information about the artwork in all Art Collection databases and content management systems.

Other Duties

• Carrying out day-to-day administrative functions while abiding by established policy and procedures.
• Maintaining a daily task and time log for monthly submission to the supervisor.
• Recording and providing statistics, metrics, and reports on projects, tasks and activities carried out in the Archives and Art Collection programs.
• Maintaining an inventory of office, archival, and art supplies.
• Processing office, archives, and art collection invoices.
• Assists in the organizing and booking of meetings which includes, but is not limited to:

• Assembling and distribution of agendas
• Receiving submissions
• Recording and distributing minutes, where required
• Following up on related information requests
• Ensuring technical support is arranged for meetings

• Ensuring the Archives office, reading room, and storage areas are clean and organized.
• Assisting the University Archivist with calendar and e-mail management.
• Other duties as assigned.

Qualifications

• The candidate will hold a diploma in a related discipline, have, or be willing to complete, the Archives Society of Alberta (ASA) Archives Institute (50 hours), and have 2-3 years of related experience. An equivalent combination of education and experience may be considered.
• Preference will be given to candidates holding a post-secondary degree in archival or information studies.
• Proficiency with Microsoft applications (Word, Excel, Access, PowerPoint), internet browsers and email is required.
• Experience with HTML, MARC, Adobe Acrobat, Adobe Photoshop, content management systems, and archival collections management systems is beneficial.
• Familiarity with archival concepts, Rules for Archival Description (RAD) standards, and researching skills, both on the internet and by traditional means, is required.
• Must possess editing (grammar, proofreading) skills.
• Excellent attention to detail required.
• Must be able to work independently and in isolation with direction for most aspects of the work.
• Physically lifts and moves boxes weighing up to 50 lbs.
• Responsible for awareness of one's OHS related responsibilities as an AU employee and for participating in the AU OHS Program as required.

• Educational credentials will be verified before an offer of employment is extended. An offer of employment is conditional upon verification of educational credentials.
• All educational credentials must be recognized in Canada.  
• E-Transcripts shared directly from your Post-Secondary Institution via email are acceptable.
• WES may be used to verify international educational credentials. Processing time for verification of international qualifications may take up to one month; please plan accordingly.

Additional Information    

As part of Athabasca University's workspace optimization, this role has been assessed to be Place-Based.

This role can only be performed 100% in a place-based location in Athabasca.

Please note this is a permanent full-time [1.0 FTE] position starting : March 1, 2024.
 
How to Apply    
We will only accept applications received through our online recruitment system. Please include your resume, letter of application, and the names, telephone numbers, and email addresses of three references.

Note: Online applications are accepted until 11:59 p.m. Mountain Standard Time on the closing date.

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.

All qualified candidates are encouraged to apply; however, Canadian Citizens and Permanent Residents will be given priority.

Athabasca University is committed to employment equity and encourages applications from women, Indigenous Peoples, persons with disabilities, persons of any sexual orientation, persons of any gender identity and expression, and members of visible minorities.

Where applicants have equal skills, abilities, and experience, candidates residing within or willing to relocate to the County of Athabasca will be given preference.

Working outside of Canada is not supported by Athabasca University. You are legally not permitted to work for Athabasca University if you are living outside of Canada.

Application Webpage
Application Deadline: January 18, 2024

Archivist, University of Ottawa, Ottawa, ON

Location: Ottawa
Compensation: $75,743.00 - $95,678.00



The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.  

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

Description and Duties:

The Archivist is responsible for ensuring the integrated management of archival holdings and collections of the Information and Archives Management Service through the acquisition, appraisal, classification, description, preservation, access and distribution and promotion of all media, in keeping with archival principles, rules and standards. The Archivist provides direct support and advice to the university community by utilizing expert knowledge of the archival holding and collections policies and procedures.

Typical Accountabilities

• Archival Arrangement and Description: Processes, arranges, and describes, in accordance with archival principles and standards, archival holding and collections in all media including audiovisual and digital archival documents, and creates standardized finding aids in order to make them accessible to researchers.
• Collections Management: Implements procedures and makes updates and improvements when required to ensure effective and practical management of archival holdings and collections in all media with respect to physical and intellectual organization, preservation and dissemination.
• Reference and Research Services: Provides expert reference and research services to users, which includes responding to requests about the archival holdings and collections interpreting reference questions; helping to locate relevant sources; retrieving information to answer research questions; making on-demand digital reproductions while respecting relevant legislation; and responding to general information requests.
• Preservation: Ensures the proper storage and preservation of archival records in all media, including born-digital material, through expert knowledge of standards and best practices and helps to develop tools and strategies in order to secure long term access and preservation of the unique assets.
• Relationship Management: Develops effective working relationships with campus partners to increase collection access and user engagement with the archival holdings and collections.

Qualifications Knowledge, Experience and Skills:

• Graduate degree in Archival Studies, Library and Information Studies or a related field
• Minimum of three years working in an archival or information management setting
• Theoretical and practical knowledge and experience of the activities and services offered in an archival setting, including appraisal techniques, preservation, arrangement and description, and reference services.
• Knowledge and experience in archival descriptive and metadata standards.
• Practical experience in the use of computer systems and software, including word processing, spreadsheet and presentation software, as well as databases for describing and disseminating information about the archival holdings and collections and preserving digitized and born-digital assets.
• Knowledge of academic information sources and experience in historical research.
• Experience in writing texts and content for websites and promotional resources.
• Ability to analyze documents to apply appropriate rules and procedures for acquisition, selection and access, as well as good knowledge of the laws surrounding access and use of archives.
• Knowledge of University of Ottawa history and its administrative structure would constitute an asset.
• Knowledge of information management standards and practices.
• Ability to plan, work under pressure and organize work with minimal supervision.
• Ability to develop and implement new working methods; analytical and problem-solving skills.
• Ability to work and collaborate effectively within a team setting
• Ability to seek relevant information, identify and evaluate options and choose the best solution.
• Demonstrated ability in providing instruction to groups with varying levels of knowledge and experience and working effectively with faculty and students.
• Bilingualism (French-English), oral and written expression, including the ability to give training and presentations in both languages

*This position may be eligible for a tele-work arrangement

#LI-Hybrid

How to Apply    

Application Webpage (URL)   
Application Deadline: January 15, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Lead Project Manager, Information Management, University of Ottawa, Ottawa, ON

Location: Ottawa, ON
Compensation: $95,745.00 - $116,554.00

The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.  

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

The University of Ottawa is a dynamic community of students, professionals and academics pursuing great things. Our vision for the university of tomorrow is one that reflects the diversity of our people, their ideas and their lived experiences. We believe in the power of representation and in increasing the diversity of our faculty and staff to support this objective.

We're committed to an inclusive workplace that acknowledges and celebrates all voices, fosters personal and professional development and challenges you to reach new heights.

Health and Wellness

Join a vibrant community that puts your health and wellness first. With mental health workshops, counselling resources, meetings on the move, and countless fitness resources, you'll have everything you need to find balance in your life. Programs and resources designed with you in mind.


Position Purpose

The Senior Project Manager is responsible and accountable for managing projects, leading development initiatives, and acting as a team leader by supervising the implementation of information management solutions. Responsible for the successful delivery of assigned projects within budget, on schedule, in accordance with the approved scope, all within established project methodologies. Partner with stakeholders to identify and mitigate potential risks. The candidate works closely with various levels of senior managers in the university and supervises the evaluation of projects, procedures, and operational requirements, and makes decisions and recommendations that follow strategic and operational direction of the Program.  

Specific Accountabilities

Strategic planning: Serves as product manager overseeing the operational strategy, and on-going improvement of the products created and delivered to the clients and community. Develops strategies for improved information sharing, online training content delivery and knowledge management within the team and the University IM champion community.

Project Management: Plans and manages projects and initiatives. Leads the development initiatives planning sessions and acts as a team leader by managing the implementation of solutions within the Information management service. Collaborates with clients to establish priorities, develops plans, defines appropriate project management and control mechanisms, monitors and measures performance and takes corrective actions where required. Ensures that appropriate controls and progress reports are prepared regularly.

Stakeholder Relationship: Proactively liaise with and report progress to internal client or project sponsor to ensure that they are informed of project progress and ensure that their opinions or requirements are taken into consideration as the project progresses. Propose and negotiate options or alternative solutions with stakeholders to ensure projects are delivered as per expectations.

Expert Advice: Provides expert advice to various levels of senior management, on all matters associated with business analysis, technology recommendations and implementation strategies to ensure a standardized approach that align all initiatives with the university's vision and direction. Participates in process improvement initiatives to act as a leader, foster creativity and innovation.

Knowledge, Experience and Skills

#LI-Hybrid

Qualifications    

• University degree in business administration, information technology, project management, change management or related field.
• A minimum of 7 years in large-scale, multi-disciplinary project management.
• Certification in project management.
• Certification in change Management.
• Experience in managing multi-year projects that involve cross-functional systems, creating estimates (time-frames, budgets, resources, etc.), as well as creating process workflow/information flow maps and performing risk analyses and proposing risk mitigation strategies
• Experience and knowledge of change-management principles and methodologies  
• Excellent leadership abilities
• Experience developing and conducting interviews, focus groups and presentations
• Proven ability to manage internal and external client expectations related to requirements
• Ability to work in a fast-paced environment, and effectively at all levels of the organization
• Strong analytical skills and conceptual thinking
• Experience developing and implementing effective communications strategies to support large-scale projects
• Experience designing, developing and organizing training activities, including determining the structure, content and learning objectives
• Proven track record in implementing organizational change management for large technology projects
• Excellent active listening skills
• Exceptional verbal and written communications skills
• Bilingualism. French and English (oral and written)

*This position may be eligible for a tele-work arrangement.

Key Competencies at uOttawa
Here are the required competencies for all or our employees at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact us  to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

How to Apply    

Application webpage
Application Deadline: January 13, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Private Records Archivist, Provincial Archives of Alberta, Edmonton, AB


Location: Edmonton, Alberta
Compensation: $2,757.39 to $3,604.17 bi-weekly ($71,967- $94,068/year)

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The Provincial Archives of Alberta holds over 61,000 linear metres of government textual records; over 6000 linear metres of private textual records; over 159,000 maps, plans and drawings; over 2.3 million photographic images; over 88,000 audiovisual records such as film, video and audio recordings; and, over 18,000 resource library books.

Description and Duties    

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The PAA is currently seeking a Private Records Archivist.

Reporting to the Manager of Private Records, and working in the Collections Management section of the PAA, the Archivist is responsible for acquiring, arranging, describing, and preserving records that have enduring historical, evidential, legal, and financial value to the people and Government of Alberta, thereby developing the PAA's holdings. The Archivist applies their expertise and adheres to provincial legislation as well as national and international professional standards to safeguard records that provide evidence of the activities of the Government of Alberta and its citizens, making them available to stakeholders in perpetuity.

The job exists to knowledgeably fulfill the PAA's legislated mandate as well as the goals set out by the Division, Ministry, and Government of Alberta, which are to ensure Government accountability and transparency to the people of Alberta.

Qualifications    

A Master's Degree in Archival/Library Studies or related discipline with a minimum 2 years related experience is required. A strong working knowledge of the French language in addition to English is preferred. In addition to their resume, candidates are asked to include a cover letter that shows how they have demonstrated one of the above competencies in either current or past roles. Equivalencies will be considered.
 
How to Apply

Please see the full posting
Application Webpage.  
Application Deadline: January 8, 2024

 

Records and Information Coordinator, First Nations Tax Commission, Ottawa, ON or Kamloops, BC

Location: Ottawa, ON or Kamloops, BC
Compensation: $60,000 - 70,000 to start depending on relevant education and experience

The FNTC is a national institution that supports First Nations governments in the development and implementation of tax systems on their lands.

For more information on what we do, please visit the FNTC website

Description and Duties    

The Records and Information Coordinator (RIC) is responsible for the maintenance, organization, classification and disposition of records and information within the First Nations Tax Commission. The RIC maintains the classification systems, creates retention and disposition schedules, facilitates transfer of records to Library and Archives Canada and to off-site storage and responds to requests for information for records. The role also advises and promotes awareness to employees on the use of records and information.

Job Responsibilities:

• Educates and advises employees on how to best classify, organize and manage the records and information.
• Maintains records and information by ensuring that all records are appropriately classified in the system.
• Establishes and maintains retention and disposition schedules for all FNTC records and information.
• Organizes and classifies historical paper and electronic documents.
• Maintains the Functional Classification System for Records and Information
• Develops procedures, guidelines and training on the Electronic Document and Records Management System (EDRMS).
• Develops and implements policies to support compliance with applicable legislation, including the Privacy Act, Access to Information Act and Library and Archives Canada Act.
• Leads the implementation of the documented disposition process for the disposition of records.
• Posts information to the First Nations Gazette are requested.

Qualifications:

• A Degree in Records and Information Management or Library Sciences
• A minimum of 3 years of prior work experience in a similar role with responsibility for the organization, classification, retention and disposition of company records and information
• Proficiency using Microsoft Office Suite including Word, Excel and SharePoint
• Certified Records Analyst (CRA) or Certified Records Manager (CRM) certification, Certified Information Professional (CIP) certification or training with ARMA International is an asset
• Access to Information and Privacy training is an asset

Additional Information   

• Competitive salary and benefits            
• Healthy work-life balance
• Training opportunities                        
• Career progression opportunities

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. 

How to Apply    
To apply for this position, please submit your resume and a detailed cover letter, in confidence, on our website.

We are an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada.  As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.

Application Webpage
Application Deadline: January 15, 2024

Job Poster

Archival Technician, Richmond County Historical Society, Melbourne, QC

Location: Melbourne, Quebec
Compensation: $23-25/hour

The Richmond County Historical Society is a small non-profit organization that has a season museum and an important collection pertaining to local history. Founded in 1962, the RCHS is proudly located in a century property in Melbourne, Quebec.

The RCHS is an active, volunteer-run organization whose mission is to enrich both the local and wider community by researching, conserving, and sharing the history of our area.

Social Media   

Description and Duties
    
Reporting to the Archivist, the Archival Technician position at the Richmond Historical Society offers a dynamic opportunity for individuals experienced in archival work to contribute to the preservation and accessibility of historical collections.

This full-time position is primarily located at the Richmond County Historical Society Museum in Melbourne, Quebec, but archival processing duties at other locations may be required (e.g., digitizing oversized documents in a larger facility, etc.). The role provides flexibility in work hours and days worked per week, as discussed with supervisor. Occasional remote work is a possibility, subject to discussion and agreement with supervisor.

Job Summary:

• Within established policies and procedures, using appropriate standards (e.g., Rules for Archival Description) and systems, and in consultation with the Archivist, accession, inventory, process, create file and item listings, clean, apply minor conservation and preservation measures, store, research, and provide access to archival collections.
• In consultation with the Archivist, assist in implementing digitization and digital preservation programs and projects.
• Learn, understand, practice, and document standard operating procedures.
• Assist with archival security procedures.
• Assist in creating and maintaining documentation concerning the processing of archives and train summer students, interns, and volunteers in the same.
• Exercise discretion and confidentiality and operate in accordance with relevant provincial and federal legislation.
• May be required to perform customer service duties in the archival consultation space, including monitoring and retrieval services to visitors of the Archives.

Qualifications:   
1.    Education:

• Possesses an Archives Technician Diploma or an equivalent combination of education and experience.

2.    Computer and Office Skills:

• Proficient in computer and office skills.
• Demonstrated working knowledge of Windows-based software and web literacy.
• Proficient in archival accessioning and description-creation.
• Familiarity with the Rules for Archival Description.

3.    Skills and Qualifications:

• Accuracy, efficiency, and attention to detail are essential qualities.
• Ability to work independently and to set work priorities independently.
• Strong problem-solving and organizational skills.
• Time and workflow management; adaptability to change.
• Skill in navigating databases and catalogues.
• Effective communication skills.
• Ability to work with resources in all formats.
• Functional level in French is an asset.
• Ability to exercise considerable judgment based on knowledge of archival theory, practice, and specialized skills.

Additional Information    
The Richmond Historical Society invites applications from all qualified individuals. The RCHS is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.


How to Apply    

To apply, please submit your CV and cover letter here
Applications will be reviewed beginning December 18, 2023. Applications submitted after that date will be considered at the discretion of the hiring committee.
Application Webpage (URL)   
Job Poster

More Information

Application Deadline: December 18, 2023

Digital Archivist, Toronto Metropolitan University, Toronto, ON

Location: Toronto, ON
Compensation: $80,000 up to Job Rate: $87,496

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

About the Department:

The University Libraries are vital to learning, teaching, and scholarly, research and creative activities at the University. Its primary role is to collect, organize, preserve, disseminate, and provide access to essential information resources. The Libraries collaborate across all parts of the University to foster critical thinkers and lifelong learners.

TMU Libraries' Archives & Special Collections was established to help support the learning and teaching needs and facilitate the scholarly, research and creative activities (SRC) of the University community by acquiring, describing and preserving specialized original archival materials and fonds, as well as photography, film, and cultural history objects. The Archives describes, houses, preserves, and makes accessible a broad range of primary source materials which provide an administrative, academic, fiscal, legal, social, and cultural record of the University. In addition, it collects, preserves and describes other primary source archival materials related to SRC and teaching areas of the University.

The Library is committed to the TRC Calls to Action and is actively exploring ways to decolonize our work and these efforts are further supported by the Mash Koh Wee Kah Pooh Win (Standing Strong Task Force) recommendations and the University's in process renaming initiative. Our ongoing commitment to equity and community inclusion continue to shape and reaffirm our values and priorities as a Library and University.

Description and Duties:

The Toronto Metropolitan University Libraries seek a creative, dynamic and public service oriented professional librarian to fill a contract position as Librarian, Digital Archives.   

This position offers an exciting opportunity for a future-focused and progressive professional who is creative, dynamic, and detail oriented. As a member of the Archives and Special Collections team, the incumbent plays a key role in planning and developing a digital preservation strategy to ensure the sustainable and extensible preservation and access of digitized and born-digital research data, University records and archival materials. The incumbent implements the migration of existing digital collections to Permafrost to increase access, prominence, and preservation of the archival and special collections housed and hosted by TMU Libraries.

Within the context of a rapidly evolving digital environment, the incumbent is responsible for creating and maintaining policies, procedures, workflows, and strategies related to digital preservation projects and practices in Permafrost. The responsibilities also include collaborating with the Archives and Special Collections team to preserve and provide access to digital holdings; preparing digitized and born-digital materials for preservation ingest, stabilization and storage; ensuring proper transfer of digital holdings; and documenting and writing digital preservation workflows.
 
Qualifications:

To help us learn more about you, please provide a cover letter and resume describing how you meet the following required and preferred qualifications:

• Completion of an ALA accredited Masters degree in Library Science or Information Science
• A minimum of one (1) year of experience in an academic or equivalent library environment  
• Demonstrated knowledge of the principles of organization of information, research skills using a variety of tools.
• Knowledge of digital preservation standards and best practices such as OAIS
• Experience working with the following digital preservation tools: Archivematica, Horizon, BitCurator, AtoM, Archive-It.
• Experience with digital preservation in an academic setting, including hands-on experience working with physical born-digital media and web preservation  
• Demonstrated knowledge of archival theory, practice, and standards
• Experience creating and implementing effective digital workflows and projects  
• Demonstrated knowledge of and experience with digital preservation issues, tools, standards, and best practices (e.g., preferred formats for normalization, access requirements, filename conventions, package structure, etc.)
• Knowledge of metadata standards (e.g. RAD, Dublin Core, MODS, PREMIS) and proficiency with well formed XML.  
• Coursework or experience leading to knowledge of the principles and practices of data curation and long-term digital preservation.  
• Ability to communicate effectively orally and in writing, with a wide range of groups, individuals, and vendors, both internal and external to the Library
• Demonstrated ability to analyze and resolve problems and to prioritize multiple tasks in an environment with frequent interruptions  
• Demonstrated ability to plan, coordinate, and implement effective digital workflows, policies, and projects
• Ability to work independently and effectively
• Proven ability to work effectively in a collaborative and collegial environment  
• Strong organizational and project management skills

Additional Information

• Position Number(s) 20004932
• Reports To Head, Collection Services & Archivist Department Library
• Vacancy Type TERM
• Employee Group MAC
• Work Location Hybrid (in-person and remote)
• Start Date ASAP
• End Date 6 months from start date
• Hours of Work 36.25
• Grade  C42
• Salary Scale Min: $67,372: Job Rate:$87,496; Max: $107,621
• Hiring Salary Range $80,000 up to Job Rate: $87,496
• TA Specialist Laurie Shemavonian 

How to Apply    

As part of the selection process, candidates may be required to complete an occupational assessment.  Applications will only be accepted online through Toronto Metropolitan University's career site.

Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.

We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact hr@torontomu.ca. All information received in relation to accommodation will be kept confidential.

Application Webpage    
Application Deadline: December 11th, 2023
Job Poster   

Archivist, Villa Maria Pastoral Centre, St Paul, AB

Location: Villa Maria Pastoral Centre - 4609  50 Avenue, St. Paul, Alberta
Compensation: $22.00 - $30.00/hr

The Roman Catholic Diocese of Saint Paul in Alberta consists of:

• 38 parishes and  missions,
• 34 priests in parish ministry
• 7 of whom belong to a religious order
• 14 women religious,  1 Consecrated Virgin
• 11 permanent deacons
• a Catholic population of 107,381  
• 42 Catholic Schools
• 1 Youth Camp (Camp St. Louis)
• 1 Renewal Centre (St. Edouard Renewal Centre)
• 2 Monasteries (the St. Clare Monastery of Our Lady Stella Maris, & the CMI Carmel Monastery).
• The area of the diocese is 190,256 square kilometres.  

Description and Duties    
The Diocese of St. Paul is accepting applications for a contract position of Archivist.  There are two main areas of responsibility.  The first requires the organization and classification of diocesan archival materials, sacramental records, and religious artifacts to current archival standards, Canon Law, and Personal Information Protection Act. The second area of responsibility consists of records management and maintenance.  The successful candidate may choose to only take the position for the time required to fulfill the first responsibility and will be primarily accountable to the Bishop of the Diocese of St. Paul or his delegate.

Qualifications   

• Completion of post-secondary degree or diploma in information studies, archives, records management or library sciences, or equivalent level of experience.  A combination of education and experience will be considered.
• Working knowledge of Canadian Rules for Archival Description (RAD); working knowledge of archival principles and practices
• Knowledge of relevant legislation and/or policies that guide access or restriction to records; specifically copyright and privacy
• Provide certifying copies of records as required or requested
• High degree of proficiency in English and some French language facility
• Knowledge of the organization of the Catholic Church and its programs, services, and policies
• Knowledge of the Roman Catholic faith and the sacraments preferred
• Knowledge of office procedures and practices
• Strong computer skills, proficiency with Microsoft Office applications
• Strong oral and written communication skills
• Ability to organize and prioritize
• Ability to work independently and in a team environment
• Ability to be sensitive to and maintain strict confidentiality
• Attention to detail

Additional Information

• Duration of contract:  Open for negotiation.
• Salary: $22.00 - $30.00
• Hours: 30 to 35 hours/week

Note: The job description is a guide to the duties expected of the employee. Because the nature of the job requires flexibility and adaptability to change, the duties will vary from time to time. The Diocese of St. Paul maintains the right to require the employee to undertake duties with his/her capabilities, which are not necessarily recorded in the initial job description.

Note: Successful applicant will be required to provide a Criminal Records Check

How to Apply
Please submit a resume via email quoting the job title:  Archivist in the subject line.
We thank all those who apply; however, only those invited for an interview will be contacted.

Application Webpage 
Application Deadline: Open until filled
Job Poster

Chef du service des archives médicales, Shriners Hospitals for Children, Montreal, QC


Location: Montréal, Québec
Compensation: $78 482 - $102 026

L'Hôpital Shriners pour enfants ─ Canada offre des soins et services neuro musculo squelettiques, spécialisés et ultraspécialisés, de courte durée, aux enfants du Québec, des autres provinces canadiennes, des États-Unis et du monde entier. Affilié à l'Université McGill, l'hôpital promeut l'excellence et l'innovation en matière de soins et services, d'enseignement et de recherche. Travailler au sein de l'Hôpital Shriners pour enfants - Canada, c'est œuvrer dans un environnement centré sur la personne où les occasions de se développer professionnellement sont nombreuses.
 
Description and Duties    

Sous l'autorité de l'administration, le chef du service des Archives médicales gère les activités relatives à l'analyse, l'évaluation, la numérisation, la conservation, l'accessibilité des dossiers des usagers et la transcription des rapports médicaux dictés. Il assure la gestion de l'information médico-hospitalière de l'établissement. Il planifie, organise, dirige, coordonne et contrôle le travail d'une équipe de 11 personnes composée d'archivistes médicales, de secrétaires médicales et d'agentes administratives. L'équipe travaille avec les dossiers médicaux électroniques depuis près de 15 ans et continue de progresser vers un environnement sans papier. L'équipe s'efforce continuellement d'améliorer sa performance et la qualité de ses services. D'ailleurs, elle a entrepris différents projets pour améliorer les services d'information sur la santé, la confidentialité et la protection ainsi que la transmission des renseignements destinés aux patients et pour leurs soins.

Le titulaire doit avoir un sens développé du service à la clientèle et de l'entraide afin de guider efficacement les clients internes dans la gestion de l'information, le respect de la confidentialité et des politiques appropriées. Il assume le rôle de responsable de la protection des renseignements personnels au sein de son installation, auprès du siège social de son organisation et au sein de la Commission d'accès à l'information du Québec. Il assure également la gestion des ressources humaines, matérielles, financières et informationnelles sous sa responsabilité.


Qualifications:

• DEC en Archives médicales ou un diplôme d'archiviste médical d'une école reconnue par le ministère compétent ou un diplôme reconnu par l'Association des gestionnaires de l'information de la santé du Québec ou par le Collège des archivistes médicaux du Canada (Association des archivistes médicales du Canada).
• Baccalauréat dans un domaine pertinent à la fonction.
• Cinq (5) ans d'expérience dans le réseau de la santé et des services sociaux (Québec)
• Deux (2) ans d'expérience dans la gestion d'un service ou d'une équipe
• Bilinguisme (Français, Anglais)

Profil recherché

• Leadership mobilisateur, esprit d'équipe et courage managérial
• Collaboration et partenariat
• Communications interpersonnelles et organisationnelles
• Autonomie et rigueur
• Compétence en analyse et résolution de problème
• Gestion humaine axée sur les résultats dans un contexte de saine gestion des ressources et de performance
• Crédibilité
• Sens de l'organisation
• Habiletés à gérer le changement

Statut : Temps complet permanent

Nous offrons des avantages sociaux comprenant:

• 6 semaines de vacances après un an, 13 Congés fériés par année  
• Régime de retraite du personnel d'encadrement (RRPE)
• Assurance collective
• Rabais pour l'utilisation du transport en commun (carte Opus) ou stationnement gratuit

Application information


Vous souhaitez travailler avec nous? Soumettez votre CV et votre lettre ici . 


Application Webpage (URL)   
Application Deadline: Until position is filled
Job Poster