Library & Archives Services Officer, National Research Council of Canada, Ottawa, ON

Location: Ottawa
Compensation: From $60,143 to $70,963 per annum.
 
   
The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

Description and Duties
    
Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

We are looking for a Library & Archives Services Officer to support our Knowledge, Information and Technology Services Branch (KITS). The ideal candidate will be someone who shares NRC's core values of Integrity, Excellence, Respect and Creativity.

Working as part of the Library and Information Management Services (LIMS) team, the Library & Archives Services Officer supports LIMS's role as the National Science Library and provider of knowledge and information to NRC and the Canadian innovation community. The incumbent of this position's main responsibilities are to:

• Provide front-line reference support for both the library and archives services.
• Handle requests for document delivery, onsite circulation, in-person reference services, print collections handling and interlibrary loan services.
• Support the acquisition, organization, conservation of NRC archival material and retrieve archival material.
• You will also participate in a range of library and archives projects and contribute to the continuous improvement of LIMS processes and services across the NRC. You will be part of a diverse, multidisciplinary team where communication and teamwork are important.

Qualifications    

Education

• Minimum two (2)-year college diploma in library, archives, museum technologies, records management or information management.

Experience

• A minimum of two (2) years of recent experience providing reference, document delivery and/or circulation services in an established library, museum, records management or archives environment.
• Significant experience delivering client services.
• Experience with library/archives systems, request management systems and Microsoft Office.
• Experience with archival conservation and preservation practices is an asset.
• This position will require a minimum of 80% presence at the NRC locations identified in the form of a hybrid work arrangement (a combination of working onsite and offsite).

*Recent experience is defined as experience gained within the last 5 years.

Condition of Employment

• Secret (II)

Language Requirements

• Bilingual Imperative CBC/CBC

How to Apply
Apply online 
Application Deadline:   September 21, 2023- 23:59 Eastern Time 

Consulting Archivist, Arnprior & McNab/Braeside Archives, Arnprior, ON

Location: Arnprior, Ontario
Compensation: (12 month renewable contract) 32 hr/wk. (flexible) Hourly rate: Range $28-33/hr. (no benefits)
   
Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers. Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

Description and Duties    

Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers. Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

Responsibilities may include:

• Acquisition, appraisal and acknowledgement of historical records.
• Description of holdings according to Rules for Archival Description, updating and maintenance of DB/Textworks, and uploading to the online search facility.
• Management of AMBA Website content using Umbraco software
• Preservation of fonds and ongoing Emergency Response Planning.
• Training and supervision of volunteers and administrative staff.
• Reference and reproduction services to clients.
• Assisting the Board with archival grant applications and outreach activities.

Qualifications    

• Masters of Archival Science Degree preferred. Degree program with a Minor or Certificate in Archival Studies or Community College certificate in Archival Studies combined with experience acceptable.
• Two or more years' experience related to archives management and experience processing municipal records desired.
• Knowledge of modern archival theory, standards and procedures, including the Rules for Archival Description (RAD) and experience arranging and describing archival records according to RAD.
• Knowledge of preservation best practices for all formats of archival materials including electronic records.
• Proven capabilities in customer service, communication, self-management and volunteer supervision.
• Computer literacy utilizing MS Office software applications and familiarity with DB/Textworks.
• Knowledge of digitization best practices, imaging software and hardware, and social media.
• Ability to lift up to forty (40) pounds/eighteen (18) kilograms onto shelves of varying height required.
• Ability to communicate effectively in English is essential.
• Canadian citizenship or permanent resident status is required.

Job must be performed on site .  Personal transportation is required.

How to Apply    

Submit a resumé with a cover letter (MS Word or pdf format) by October 11, 2023, ATTN:  Irene Robillard,  via email. 


Full job description can be found here.
Application Deadline: October 11, 2023

Records Management Analyst (Permanent, Full-Time) - 1091, City of Kamloops. BC
 

Location: Kamloops, BC
Compensation: $42.62/hr


At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives. We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Description and Duties    

The City of Kamloops is seeking a permanent, full-time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focused degree and thrive in a fast-paced work environment, this could be a great career for you.

Qualifications:

The successful candidate must have the following qualifications:

• Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
• Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
• Minimum one year previous supervisory or team lead experience.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

This position may or may not be filled based on the outcome of the other Records Management Analyst - Training Opportunity #1092 posting as only one position will be filled.

Please note that this is a new job classification, and the pay grade is subject to agreement between the Employer and the Union.

• Hourly Rate:$42.62
• Hours & Days of Work: Monday - Friday 8:30 AM - 4:30 PM (winter) 8:00 AM - 4:00 PM (summer)
• Hours per Week: 35

How to Apply    
Submit an application online.
Application Deadline: September 14, 2023

86589542_records_management_analyst_permanent_full-time_-_1091_-_revised-1.pdf

Archives Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $118,613 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.


Description and Duties    

The incumbent will perform the following principal duties:

• Develop and implement strategies, policies, procedures and technical tools for effective archival management at WIPO in line with international standards and best practices;
• Manage the daily operations of the WIPO Archives. Ensure the accession of records into the central Archives according to approved policies and procedures;
• Appraise, arrange, describe and preserve archival records in accordance with established international standards and best practices;
• Develop action plans to identify and strengthen the management of archives currently kept by other business units. Prioritize initiatives and allocate resources appropriately;
• Supervise personnel tasked with performing archival activities including assigning tasks, providing guidance and monitoring performance;
• Provide effective services to respond to reference and records retrieval requests from both internal and external stakeholders;
• Lead the development and implementation of a digital preservation program, and coordinate initiatives for preserving digital records;
• Provide advice and support to WIPO staff members on archival policies and practices;
• Lead outreach activities to leverage the value of WIPO Archives;
• Represent the Section by providing a Records and Information Management perspective in meetings, working groups and task forces as required;
• Manage and implement archives-related activities in other projects as required; for example, providing requirements for capturing or exporting archival content in a business system;
• Deputize for the Head of Section in their absence as required;
• Perform other related duties as required.

Qualifications    

EDUCATION
Essential:

• First-level university degree

Desirable:

• Advanced university degree in archival management or any other related field with certification in archival management.

EXPERIENCE
Essential:

• At least six years in progressively responsible functions in archival management.  
• Experience with developing and implementing archival management systems.

Desirable:

• Experience in archives and/or information management in an international organization would be an advantage.
• Supervisory experience would be an advantage.
• Practical experience with digital preservation programs or systems.
• Experience in the development and delivery of archival outreach activities to a wide-ranging audience.

LANGUAGES
Essential:

• Excellent written and spoken knowledge of either English or French, and good knowledge of the other.

Desirable:

• Good working knowledge of another UN language would be an advantage.

JOB-RELATED COMPETENCIES
Essential:

• Excellent knowledge of archival management principles and practices, and related international standards and best practices.
• Practical knowledge of archival descriptive standards (e.g. ISAD(G)) and metadata standards.
• Practical knowledge of using Enterprise Content Management (ECM) functionalities.
• Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to adapt quickly to new software and tools.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Desirable:

• Experience with M365 SharePoint.

How to Apply    

Submit an application on WIPO's website.

Application Webpage (URL)   
Application Deadline: September 25, 2023

 

Records and Information Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $118,613 USD


The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.


Description and Duties    

The incumbent will perform the following principal duties:

• Provide substantive technical inputs to the Head of Section for the development and implementation of effective strategies and solutions for records management at WIPO.  Refine and develop key organizational records management tools, including the classification scheme and retention schedules.
• As RIM lead in the Enterprise Content Management (ECM) implementation team:
• collect and analyze RIM requirements from WIPO business units;
• participate in the design and implementation of robust content structures to enable business units to create, share, retrieve and protect information effectively;
• supervise the team responsible for developing content structures including assigning tasks, providing guidance, resolving issues and monitoring performance;
• contribute RIM expertise to information governance policies and practices;
• provide RIM technical inputs for the implementation of digital records management solutions within the ECM;
• participate in the development of migration strategies for business records.
• Provide ongoing review and improvement of policies, procedures and practices for managing WIPO's records.
• Oversee records retention and disposal activities.
• Oversee the development and delivery of RIM training to WIPO staff.
• Coordinate activities with RIM focal points in the business units and develop communities of practice.
• Provide functional requirements for new RIM tools and technologies as needed, including proposing process improvements, testing, and providing feedback.
• Represent the Section by providing a RIM perspective in meetings, working groups and task forces as required.
• Keep abreast of developments in RIM technologies and evolving practices.
• Deputize for the Head of Section in their absence as required.
• Perform other related duties as required.

Qualifications    

Education
Essential:

• First-level university degree

Desirable:

• Advanced university degree in records, information, archival management, library science, knowledge management, or a related field
• Certification in records, information or archival management

Experience
Essential:

• At least six years of relevant professional experience including in digital records management and in developing content structures or taxonomies based on business needs, preferably in a large organization.
• Experience in managing content in an ECM system.

Desirable:

• RIM experience in an international organization would be an advantage.
• Experience in supervising teams would be an advantage.

Languages
Essential:

• Excellent knowledge of written and spoken English.

Desirable:

• Good working knowledge of spoken and written French.

Job-related competencies
Essential:

• Comprehensive knowledge of industry standards and guidelines pertaining to records and information management.
• Excellent understanding of records management taxonomies and classification systems.
• Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
• Ability to analyze complex requirements relating to RIM and evaluate different views to arrive at practical solutions.
• Ability to communicate and promote RIM best practices.
• High level of customer-orientation.
• Ability to work effectively within mixed disciplinary teams.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new software and tools.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Desirable:

• Practical knowledge of content analysis technologies to support clean-up, categorization or migration processes.
• Good knowledge of M365 SharePoint would be a strong advantage.

How to Apply    

Submit an application on WIPO's website.

Application Webpage (URL)   
Application Deadline: September 25, 2023

Associate Records and Information Management Officer
World Intellectual Property Organization (WIPO),

Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $93,189 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.

Description and Duties    

The incumbent will perform the following principal duties:

• Draft and update RIM procedures and guidance; identify gaps and propose improvements to processes;
• Maintain and monitor content structures in WIPO's Enterprise Content Management (ECM) system by performing quality checks to assess accuracy of records classification, retention policies, and metadata usage, and propose corrective actions or improvements when appropriate; in close collaboration with business unit focal points, coordinate activities to maintain digital content structures;
• Participate in the design, development and implementation of new RIM tools and technologies including providing functional requirements, identifying and proposing process improvements, testing, and providing feedback;
• Provide technical inputs for the development of RIM policy and strategy;
• Coordinate records retention and disposal activities;
• Develop and deliver training on RIM principles and practices; encourage the adoption of RIM policies, practices and tools; provide technical support to business unit focal points and other WIPO staff members on RIM practices;
• Handle complex enquiries; and provide retrieval services for records and archives upon request;
• Participate in the development and implementation of projects as required;
• Perform other related duties as required.

Qualifications    

EDUCATION
Essential :

• First-level university degree

Desirable

• Advanced university degree in records, information, archival management, library science, knowledge management, or a related field
• Certification in records, information or archival management

EXPERIENCE
Essential:

• At least three years of relevant professional experience including in digital records management, preferably in a large organization.
• Experience of managing content in an ECM system.

Desirable:

• Records and information management experience in an international organization would be an advantage.
• Practical experience in the development and delivery of RIM training to a wide-ranging audience.

LANGUAGES
Essential:

• Excellent knowledge of written and spoken English.

Desirable:

• Good working knowledge of spoken and written French.

JOB-RELATED COMPETENCIES
Essential:

• Excellent knowledge of RIM principles, industry standards and guidelines.
• Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
• Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to quickly adapt to new software and tools.

Desirable

• Experience with M365 SharePoint would be a strong advantage.

How to Apply    

Submit an online application on the WIPO website

Application Webpage (URL) 
Application Deadline: September 13, 2023

Records & Info Systems Analyst,

BC Housing, Burnaby, BC

Location: Burnaby, BC
Compensation:$2,429.86 - $2,802.61 (Bi-Weekly, AO 3)

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership.  Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people. Our mission is making a difference in people's lives and communities through safe, affordable and quality housing. BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference.

When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians.  And while they’re here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
• Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

Description and Duties

Reporting to the Manager, Records & Information Services, the Records & Information Systems Analyst is responsible for maintenance and administration of the records management and daily operations of the Electronic Document Records Management System (EDRMS) and Content Records Management System (CRMS), identifies, analyses and resolves technical and records management issues related to the implementation and use of the EDRMS and CRMS by providing system/database technical support. He/she/they works closely with the IMT Technical Services and Enterprise Business Systems teams in conducting quality assurance testing, developing system procedures and providing training workshops across the organization to all levels of employees on the use and maintenance of the EDRMS. The position promotes the use of EDRMS and provides expertise and advice to program areas regarding records information systems and records management practices.

Knowledge, Skills and Abilities

• Sound knowledge and understanding of the principles, practices, statutory requirements and government. policy relating to records management.
• Sound knowledge of electronic records management systems and government records classification systems.
• Ability to gather and write business requirement documents.
• Ability to learn and understand the organization, policies and programs of BC Housing
• Ability to assess BC Housing’s record-keeping requirements
• Ability to contribute to the development of systems specifications during the design and development stages of electronic records management systems
• Ability to develop training plans and course materials, and deliver training using various methods
• Ability to understand business functions of the various business areas and effectively apply proper usage of the electronic records management system
• Ability to effectively administer the electronic records program and ensure consistency with established standards
• Ability to deal with confidential information using judgment and discretion
• Ability to develop and maintain strong working relationships with all levels of staff within the organization and with records management vendors and consultants
• Ability to provide technical support and advice in the resolution of records management related issues.
• Good communication, consensus building and interpersonal skills
• Good analytical, problem-solving, organizational and time-management skills
• Proficiency in productivity applications such as MS Excel, MS Word, MS PowerPoint, and MS Visio.

Qualifications

• Diploma in information management, records management or archival studies, or other relevant fields.
• Considerable related experience in designing, implementing, supporting, and administering a complex, corporate-wide electronic records management system
• Sound experience in records management positions, including experience in applying Administrative Records Classification System (ARCS) and Operational Records Classification System (ORCS)
• Sound experience in providing training to adult learners or an equivalent combination of education, training and experience acceptable to the employer.

How to Apply

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

• Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.
• Please review the Job Description prior to applying (When there is a pop up asking if you wish to view only secure items, press no).
• As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.
• Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

Have questions/issues about the application process? Please see our FAQ’s for some useful information.

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, Persons with Disabilities and Disabled People, persons of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact hr_admin@bchousing.org. We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

Application Deadline: September 17, 2023

University Archivist
California State University, Northridge

Location: Northridge, California, USA
Compensation: $76,000 to $85,244 USD, Dependent upon qualifications

CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. As a Hispanic-serving Institution (HSI), inclusiveness and diversity are integral to CSUN's commitment to excellence in teaching, research, and engagement. As of Fall 2022, CSUN enrolls ~38,000 students, where 57.3% are Latinx, 19.8% are White, 9.2% are Asian-American, 4.9% are Black/African American, 0.1% are Native American, and 0.2% are Native Hawaiian or Pacific Islander.

Description and Duties    

CSUN's University Library is seeking a professionally engaged, innovative, and collaborative librarian and archivist to provide leadership, vision, and direction in the ongoing growth and development of CSUN's University Archives program. The successful candidate will play a central role in building and stewarding collections documenting the history and transactions of California State University Northridge, and will serve as the Library's expert in the history of the University. They will provide research assistance and instruction to internal and external constituents in this area, and will promote the visibility and use of the University Archives through teaching, exhibits, programming, and other means. Additionally, the University Archivist will actively work to document the voices and experiences of members of our University community, especially those who have been historically underrepresented, including assisting in collection development and donor relations.   

As part of their duties, the successful candidate will work to identify records of enduring historical value that should be transferred to the University Archives, including select faculty papers and records of student organizations and other auxiliary units. They will coordinate with campus units to support transfer of University records to the University Archives in a systematic manner. They will maintain and apply current knowledge of University and CSU-wide policies pertaining to University Archives and records management, including policies related to privacy, confidentiality, and compliance with copyright law, working with colleagues in Special Collections & Archives and library faculty and staff as appropriate.  

This is a 12-month, full-time, tenure-track faculty position at the Senior Assistant Librarian or Associate Librarian Level with attendant expectations for professional competence, service, and scholarly and creative contributions to the field. Some evening and weekend work may be required. The successful candidate will be held to the standards and requirements of the college and department in which they are housed for recommending tenure and promotion. The position requires attending faculty meetings as well as service to the department, college, and university. Given CSUN's commitment to excellence in teaching, research, and engagement in a diverse environment, the successful candidate will help the Department achieve equitable academic outcomes for all students through teaching, scholarship, and service. 

Required Qualifications  

• Master's degree in information and/or library science with an archives concentration from an ALA-accredited school, or equivalent degree if earned outside the U.S. or Canada;
• At least 2 years of experience in a special collections department, archives, or museum;
• Knowledge of or experience working with internal institutional partners and donors;
• Knowledge of or experience managing archives within established institutional and legal regulatory frameworks;
• Knowledge of or experience managing electronic records in various formats, including email, websites, and other born-digital records;
• Ability to apply commitments to diversity, equity, and racial and social justice within the context of archival practice;
• Organizational, interpersonal, analytical, written communication, and decision-making skills;
• Commitment to engage in research and continued professional development worthy of promotion and tenure in the California State University system.

Preferred Qualifications:

• Experience providing inclusive, student-centered, and culturally responsible information literacy instruction and mentoring that leads to equitable outcomes for all students;
• Knowledge of or experience providing in-person and remote reference/research assistance for archival and rare materials with students from diverse backgrounds;
• Experience evaluating, selecting, and processing personal papers, organizational records, and other unique print, electronic, and born-digital collections;
• Knowledge of or experience curating exhibitions;
• Knowledge of or experience doing outreach;
• Knowledge of or experience with standards of archival description, bibliographic control, preservation, conservation, archival policies and procedures, and security standards to improve access and prolong the life of collections;
• Experience with archives collection management systems;
• Demonstrated ability to work independently as well as collaboratively in a complex, changing environment;
• Knowledge of intellectual property issues related to archives, libraries, and special collections;
• Ability to provide careful and ethical stewardship for existing gifts and awards;
• Commitment to a reparative framework in managing, using, and building collections;
• Evidence of effective engagement OR potential to engage with a diverse student body.

Additional Information    

Screening of applications will begin September 11, 2023.  Priority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. 

How to Apply    

For a full description of the position and instructions on how to apply, please refer to the job posting at: https://careers.pageuppeople.com/873/nr/en-us/job/530340/university-archivist-senior-assistant-or-associate-librarian-2407  
 
Application Deadline:  September 11, 2023
 

Archives Technician
Oral History Centre, University of Winnipeg

Location: 515 Portage Avenue, Winnipeg, MB, R3B 2E9
Compensation: $20.37/hr + 6% vacation pay

The Oral History Centre is located in historic Bryce Hall at the University of Winnipeg located on Treaty One territory, original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the Métis Nation. At the OHC, we offer training in oral history and related technologies through in-class support and workshop programming, as well as provide consultation, training and support for oral history research projects at the University of Winnipeg and for our Members.

Description and Duties    

The Oral History Centre at the University of Winnipeg is seeking candidates for an Archives Technician. This is a variable hours term position to begin September 11, 2023 at an hourly salary of $20.37 + vacation pay.
The Archives Technician will make oral history collections in the OHC archive discoverable and accessible online by:

• listening to oral history interviews;
• editing interview transcripts;
• creating collection, session and interview indexes and summaries;
• preparing collections for ingest into the Oral History Metadata Synchronizer (OHMS) software;
• integrating transcripts and indexes and synchronizing them with interview recordings in OHMS; and
• preparing and publishing descriptive catalogue records for collections, interviews, and interview sessions in the AtoM descriptive system.

The candidate would be working with oral history collections that represent Indigenous, 2SLGBTQIA+, and ethno-cultural communities.

This is an exciting opportunity for a student with an interest in oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights, to work directly with archived oral history collections and gain invaluable experience employing the technology, standards, and best practices for preserving and facilitating access to heritage resources. The student would gain knowledge and experience related to records description and metadata, archival arrangement, copyright, oral history ethics, outreach, and the online tools that facilitate access and use.

Required Qualifications

• Masters or Bachelor degree in the fields of oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights
• Ability to easily learn new technologies
• Ability to listen carefully and pay attention to detail
• Strong verbal and written communication skills
• Ability to work independently and in a team environment
• Proficiency in Microsoft Office applications
• Flexible, adaptable, reliable, and organized

Preferred qualifications

• Prior experience working in the field of oral history and/or archives
• Prior experience with OHMS and/or AtoM
• Prior project work and/or project management experience

Additional Information    

Enquiries about the position may be addressed to Brett Lougheed, Director of the Oral History Centre, b.lougheed@uwinnipeg.ca.
The closing date for applications is August 25, 2023.

The Oral History Centre is located in historic Bryce Hall at the University of Winnipeg located on Treaty One territory, original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the Métis Nation. At the OHC, we offer training in oral history and related technologies through in-class support and workshop programming, as well as provide consultation, training and support for oral history research projects at the University of Winnipeg and for our Members.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated. The Policy was suspended effective May 2, 2022. However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

Applicants must be registered in the Young Canada Works program and meet its eligibility criteria found here: https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html. Applications should be submitted through the Young Canada Works job portal by clicking on the job title and then on "Express interest in this job."  Please do not submit an application if you do not meet the YCW eligibility criteria.

Application Webpage (URL): https://young-canada-works.canada.ca/
Application Deadline: August 25, 2023

Head of Collections Control
Yale University

Location: New Haven, CT
Compensation: 57,200


For more than 300 years, Yale University has inspired the minds that inspire the world. Based in New Haven, Connecticut, Yale brings people and ideas together for positive impact around the globe. A research university that focuses on students and encourages learning as an essential way of life, Yale is a place for connection, creativity, and innovation among cultures and across disciplines.

Position Focus:

Yale University Library seeks a Head of Collections Control within the Acquisitions and Collections Control unit (ACCU) at Special Collections Technical Services, Beinecke Rare Book and Manuscript Library. ACCU is responsible for acquisitions, accessioning, and collections control for collections and items acquired by the Beinecke across all formats. The work of the unit is highly interdependent, and ACCU staff collaborate with colleagues across Yale University Library and work closely with external vendors.

Reporting to the Associate Director of Acquisitions and Collections Control, the Head of Collections Control manages the operations of the Collections Control team. The Collections Control sub-unit, one of three within ACCU, manages collections entering 344 Winchester, including receiving, materials processing, collections tracking, and coordinating transport of collections to permanent storage locations; the sub-unit is also responsible for supply ordering and management. The sub-unit most closely collaborates with Library Collection Services and Preservation and Conservation Services, particularly on collections care and transfer, but also works with departments across the Beinecke and Library.

The Head of Collections Control develops and manages processes to improve tracking and control of materials to and within the department at 344 Winchester and to their permanent storage locations; collaborates cross-departmentally to establish policies and best practices for collections control; implements systems and tools for enhanced collections control; develops collection risk mitigation and storage improvement strategies for Special Collections Technical Services and collaborates with other units to ensure alignment on these strategies. Oversees the sub-unit's creation and management of processes and documentation.

Directly supervises staff devoted chiefly to collections control and materials movement. Responsible for the recruitment, onboarding, training, and development of sub-unit staff. Fosters a team approach to the work. Establishes metrics, tracks progress, and regularly reports on the sub-unit's work. Plans, prioritizes, and directs work carried out by staff; ensures team's work and efforts achieve operational and strategic goals and aligns with department and special collections priorities and vision.

With the Head of Acquisitions and Head of Archival Accessioning, forms part of the leadership team assisting in the ongoing strategic planning and policy development within ACCU. Actively contributes to the development and implementation of department-wide goals and initiatives. Engages in cross-departmental activities and contributes to Yale University Library and university-wide initiatives.

Yale University Library serves a diverse staff, campus, local, and global community and is deeply committed to advancing its goals for equity, inclusion, and accessibility. This commitment is reflected in our mission, strategic directions, staff values, initiatives, and scholarly activity. To support our goals for staff recruitment, retention, and development, Yale Library invites applications from candidates who have a proven commitment or demonstrated success with supporting diversity and inclusion through their work, service, research, and/or teaching.

Essential Duties:

• Works closely with the Department Head and with a team of supervisors to ensure consistency in service quality, policy interpretation, training, procedures, etc. 
• Motivates and coaches staff, delivers and improves services, positively influences reader expectations of library services and access to collections. 
• Provides back up as needed to others in the supervisory team
• Recruits, hires, trains, and administers discipline as necessary.
• Manages all aspects of an operation with multiple services and processes. 
• Manages and supervises a team of clerical and technical employees and student assistants.
• Administers budget for hourly employees, sets priorities, plans workflows, resolves problems, interprets and monitors policies, and generates reports.
• Contributes to strategic planning for continuous improvement of department processes and functions.
• Contributes in library-wide committees as appropriate and consults and works with staff outside of the department.
• Develops relationships with vendors, monitors performance, and resolves issues.
• May perform other duties as assigned.

Required Education and Experience:

Bachelor's degree in a related field and five years of relevant experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Ability to identify problems, think creatively, and carry out solutions independently and as part of a group or team, particularly when several priorities arise at the same time. Ability to understand, evaluate, and implement new or evolved processes and tools that facilitate operational workflows.

Required Skill/Ability 2:

Excellent written and oral communication skills, including the ability to explain complex concepts and systems to staff with differing levels of expertise.

Required Skill/Ability 3:

Strong organizational skills to handle multiple priorities and maintain progress; evidence of being able to bring complex projects through to completion.

Required Skill/Ability 4:

Demonstrated ability for supervising others. Aptitude for managing high-performing staff and the ability to lead within a complex and dynamic organization.

Required Skill/Ability 5:

Demonstrated ability to work well with diverse groups of people; to productively handle relationships and conflict.

Preferred Education, Experience and Skills:

• Working knowledge and/or experience in an academic or research library, specifically related to special collections. 
• Demonstrated experience working with the Aeon staff interface.
• Experience working with ArchivesSpace, integrated library systems, or other similar systems.

Additional Information    

Drug Screen: No
Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit: https://apptrkr.com/4472036

Yale is a tobacco-free campus.

Application Deadline: September 9, 2023