Metadata Specialist
Yale University

Location: New Haven, CT
Compensation: $64,100 - $90,000

Since its founding in 1701, Yale has been dedicated to expanding and sharing knowledge, inspiring innovation, and preserving cultural and scientific information for future generations.

Yale's reach is both local and international. It partners with its hometown of New Haven, Connecticut to strengthen the city's community and economy. And it engages with people and institutions across the globe in the quest to promote cultural understanding, improve the human condition, delve more deeply into the secrets of the universe, and train the next generation of world leaders.

Metadata Specialist

University Job Title: Metadata Librarian
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: library
Wage Ranges: https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 344 Winchester Avenue, New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Library
Total # of Hours to be Works: 37.5

Position Focus:

Yale University Library (YUL) seeks a dynamic and collaborative Metadata Specialist within the Special Collections Metadata Services unit (SCMS) at Special Collections Technical Services, Beinecke Manuscript and Rare Book Library. SCMS provides a comprehensive, cross-collection, and service-centered approach to enabling and enhancing the discovery of Yale Library's special collection resources through metadata activities and services, data analysis, and special collection systems and tool management. The work of the unit necessitates a high level of collaboration with colleagues across Yale University Library, as well as broader communities building and sustaining data standards, description, and management tools for special collections.

The Metadata Specialist will develop opportunities to engage in creative experimentation with an aim to bring efficiencies and balance to expanding special collections metadata services in support of special collections at Yale. The incumbent will design, maintain, and coordinate metadata and data analysis technologies across multiple systems utilized by Yale's special collections, including developing and maintaining scripts, application profiles, metadata crosswalks, and technical specifications, to ensure sustainability and interoperability across Yale's special collections. They will also work collaboratively to assess, develop, and implement metadata strategies, such as overseeing and refining special collections metadata workflows and tools analyzing metadata needs and creating statistical reports for stakeholders throughout Beinecke Library and Special Collections at Yale.

The incumbent provides expertise and departmental support for ArchivesSpace.

The Metadata Specialist engages in regional and national communities of practice and monitors and integrates best practices at Special Collections Technical Services. They facilitate local professional awareness, documentation, and training; provide project management for cross-collection metadata and discovery projects; and may participate in YUL metadata policy and systems committees, ensuring that Special Collections Technical Services efforts align with Yale priorities and strategic goals.

The Metadata Specialist establishes a record of service, participating in regional, national, and international professional activities-both to contribute to the profession and to grow individually as a professional librarian.

This position may work a hybrid schedule based on operational needs.

DEIA Commitment in Recruitment: Yale University Library serves a diverse staff, campus, local, and global community and is deeply committed to advancing its goals for equity, inclusion, and accessibility. This commitment is reflected in our mission, strategic directions, staff values, initiatives, and scholarly activity. To support our goals for staff recruitment, retention, and development, Yale Library invites applications from candidates who have a proven commitment or demonstrated success with supporting diversity and inclusion through their work, service, research, and/or teaching.

This position will be assigned a rank of Librarian 1-3. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments. Librarian ranking information can be found at: http://bit.ly/YULRanksPromotions.

Essential Duties:

1. Creates and implements appropriate metadata strategies for digital projects, including analyzing metadata needs and developing workflows. Performs analysis, remediation, and normalization of metadata in the library's online catalogs and discovery layer.
2. Reviews, converts, and remediates metadata for digitized legacy collections. Provides consultation on metadata standards and applications to collection owners, faculty and staff.
3. Participates in the planning and implementation of library-wide digital initiatives and projects.
4. Manages metadata projects and ensures their timely progress and completion. Provides training and creates documentation as needed.
5. Applies programming and scripting skills in support of the technical requirements and production needs for metadata creation, conversion, enhancement, and maintenance. Develops and/or customizes applications and tools for automation and innovation.
6. Participates in the development of the infrastructure and workflows of the Library's digital repositories. Coordinates metadata activities and advises on metadata function improvement, enhancement, and troubleshooting in support of those repositories. Acts as liaison between department and Library IT staff.
7. Develops and provides technical training for staff within the department and across the library in metadata standards and best practices.
8. Engages in ongoing professional development by seeking training and learning opportunities inside and outside of Yale to keep up with new developments in the field of metadata and discovery technologies.
9. Serves on departmental and library-wide committees, and engages in regional and national professional organizations and collaborative activities.
10. Participates in the library's management, assessment, training and development programs.
11. Establishes a record of service to the Library, the University and the profession.
12. May be required to assist with disaster recovery efforts.
13. May perform other duties as assigned.

Qualifications    

Required Education and Experience:

1. Master's degree from an ALA‐accredited library school. In selected instances, a post‐graduate degree in a related discipline may be required or substituted for a master's degree in library science. Demonstrated record of designing projects and bringing them to conclusion in a timely fashion.
2. Demonstrated excellent oral, written, and interpersonal communications and analytical ability; accuracy and attention to detail.
3. Experience working collegially and cooperatively within and across organizations.
4. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments.

Librarian ranking information can be found at: http://guides.library.yale.edu/content.php?pid=481538&sid=3945968.

Required Skill/Ability 1:

Demonstrated knowledge of current national metadata content and structural standards.

Required Skill/Ability 2:

Demonstrated ability creating, editing, migrating, enhancing, and transforming metadata. Ability to develop application profiles and metadata crosswalks.

Required Skill/Ability 3:

Demonstrated skills with programming languages and/or data manipulation tools (e.g., Excel, OpenRefine, Python, XSLT).

Required Skill/Ability 4:

Demonstrated ability to work with a variety of data formats (e.g., CSV, JSON, and XML) as well as RESTFul APIs.

Required Skill/Ability 5:

Evidence of ability to assess, analyze, and solve problems creatively and collaboratively in a complex, rapidly changing environment. Strong service orientation and interest in improving both staff and patron experiences.

Preferred Education, Experience and Skills:

Experience with database design and management and SQL. Familiarity with exploratory data analysis (EDA) techniques. Experience with programming languages, such as Python, R, or Ruby. Experience conducting data analysis; working with ArchivesSpace, Integrated Library Systems, or similar; with Git and Linux virtual machines; with machine learning frameworks, such as PyTorch.

Drug Screen: No
Health Screening: No

Background Check Requirements: All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement: The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines

Posting Disclaimer: The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Yale is a tobacco-free campus.

Application website: https://apptrkr.com/4472114

Deadline: September 9, 2023

Archivist - Digital and Physical Preservation (HCA Dance Theatre)
HCA Dance Theatre

Location: Hamilton, ON
Compensation: $30.00 per hour

HCA Dance Theatre's (HCA DT) mission is to make the art of dance visible, accessible, and inclusive for all. We aim to be an incubator of artistic excellence through collaboration with artists of all genres, as a presenter of dance, and providing performance and educational opportunities. The Arts cultivate the healthy overall development of children and families and enhance the life of a community. At their core, the Arts create an environment that impacts and supports the emotional, physical, and mental wellness of a community. Dance can enrich a community for all ages, as participants and audience members; by being a resource for the development of dance artists at all stages of their careers, from hobby to the highest professional levels; and through commissioning and presenting professional dance performances.

Description and Duties    

HCA DT is operational within the Hamilton Conservatory for the Arts building, with a 120 years old history. One of our goals is to work on a strong legacy for the future, documenting what has been happening since 1997 onwards. The Archivist will work on a digital and physical archive of historical documents and create a publicly accessible archive that documents the history and legacy of HCADT, and the HCA Family of Organizations. Ensuring that the legacy of HCA DT's involvement in the cultural landscape, and their contribution to the artistic communities of Hamilton are accurately and comprehensively documented, preventing loss of information.

Archivist Responsibilities:

Digitization

• Digitization of photographs including scanning photos and adjusting formats, drafting descriptions, adding captions and metadata, and developing finding aid.
• Responsible for taking pictures, measurements, and descriptions of the items as part of the Archives' Digital Preservation program.
• Catalog costumes, props, magazines, newspapers, and visual arts supplies.
• Creation and maintenance of archival procedures and manuals.
• Creation of inventories of materials and the assessment of their physical condition.
• Work closely with HCA staff and external vendors to digitize rare and unique analogue audiovisual materials.
• Provide basic training to other employees on how materials are to be saved, what materials are to be saved, and where they are to be placed in holding.
• Responsible for storing digital and physical files appropriately and ensuring data integrity and accuracy.
• Retrieve archival information packages as needed for information requests
• Transfer of materials to new storage; moving them from their current temporary storage into archival grade storage containers

Software/ Equipment Acquisition

• Acquisition of proper storage materials, converting out-dated media to a more usable and future-proof medium, and the continued  addition of such materials to the HCArchives' database system.
• Conduct research on viable softwares and equipment needed for the archives and order the proper storage materials.
• Contracting media specialists to transfer the outdated materials and storage forms to a digital format before both copies are stored appropriately.

Promotion of Archives

• Promotion of the new collection by uploading scans to the organization's website, uploading collection to the provincial archive database and selecting scans for upload to social media site(s) and draft contextual information.
• Liaise with marketing associates to create viable contents related to the archives to be uploaded on the website and social media.
• Organize, catalogue and label prior marketing materials and documentation on the Google drive.

Qualifications    

• Have prior experience working in archives, in a professional environment.
• Have an understanding of principles, methods, and techniques for managing archival records, familiar with archival procedures, and managing archive databases.
• Familiarity with scanning equipment, files, and digitization and archival softwares.
• Familiarity with proper material handling protocols and Health and Safety Protocols, specifically with weight limits of material containers
• Understanding of the Canadian and Ontario copyright laws would be an asset.
• Be structured, problem-solving, and bring your own experience to create archival databases.
• Exceptional organizational and time management skills, and ability to manage multiple projects simultaneously.
• Ability to work both independently and as part of a team.
• Shows initiative and can present innovative solutions to challenging problems.

Additional Information    

HCA Dance Theatre values these fundamental attributes: loyalty, commitment and positive attitude.

This position is based in Hamilton. Working on-site when required.

As part of our commitment to access and equity, we strive to represent the diverse communities that we serve. We are an equal opportunity employer and welcome applications from individuals who are Indigenous, immigrant, LGBTQA 2S+; persons with disabilities; women, non-binary, and individuals from racialized communities and other equity seeking groups are encouraged to apply. Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Application information

Apply today! Submit a cover letter and resume in pdf format to dur-e-aden@hcarts.ca.

We thank all applicants for their interest but only those selected for an interview will be contacted.

Application Webpage (URL): https://ca.indeed.com/job/archivist-digital-and-physical-preservation-33260478e416484c

Application Deadline: August 18, 2023

 

Research and Reference Archivist
Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC)

Location: Vancouver, BC
Compensation: $4,688.67 - $6,754.00 CAD Monthly

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Position

The Research and Reference Archivist has training and experience in research and/or library, archives and museums. This role is responsible for creating a research toolkit related to Indian Residential Schools in British Columbia. The purpose of the toolkit is to provide Survivors, intergenerational Survivors, their families, and researchers from Indigenous communities with assistance in locating and accessing records related to the residential schools, particularly records related to the missing children of unmarked graves at or near the sites of the schools.

The toolkit will consist of a meta-guide that addresses current practices with regard to archival research. It will then address research at specific repositories, including but not limited to, the National Centre for Truth and Reconciliation, Library and Archives Canada, Royal BC Museum and Archives, national and provincial church archives, and smaller municipal and local repositories.

The Research and Reference Archivist will bring together research guides currently available at each site, whether related to the holdings generally or to residential school records in particular. Finding aids related to residential schools will also be included in the toolkit.

This role will also serve as a source of research support for Indigenous community researchers, working directly with all involved to locate and access residential school records. It will provide onsite and online training sessions for community researchers both on archival research generally and on researching specific archives that house records related to residential schools.

Organizational Status

The Research and Reference Archivist reports to the Research Manager and the Collections Manager and will be part of a team consisting of the project staff working with the Royal BC Museum and Archives. The individual will work closely with the research and collections team at IRSHDC and they will collaborate with staff in archives across the province and nationally.

Work Performed

• Develops a guide to archival research focusing on residential school records and including repositories at the local, provincial and national level.
• Conducts and manages a list of archives in British Columbia, nationally, and internationally that hold records related to Indian residential schools in British Columbia.
• Evaluates existing research guides, finding aids and liaises with archivists at repositories to develop a research toolkit; advising on access to residential school records policies and practices.
• Collaborates with Research and Collections team to identify gaps, share knowledge, and enhance research and reference services.
• Designs and presents training session onsite and online related to archival research, with a focus on research of residential school records.
• Serves as a source of research support for community researchers, answers questions from them, ascertains their research needs, and tailors training sessions to them.
• Performs other related duties in keeping with the qualifications and requirements of the role.  

Consequence of Error/Judgement

The Research and Reference Archivist will exercise sound judgment, discretion and tact in working with Survivors and their families; faculty, staff and students; the general public; and colleagues at other institutions. Good judgment in the assessment of materials is imperative, as are organizational skills and attention to detail. Errors, poor judgment and inappropriate decisions can negatively impact Survivors and their families; faculty, staff and students; and the general public.

Supervision Received

Works independently under the direction of the Research Manager and the Collections Manager.

Supervision Given

May oversee and direct the work of work-learn students.

Minimum Qualifications

• Undergraduate degree in a relevant discipline.
• Minimum of 3 years related experience or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.   

Preferred Qualifications

• Graduate degree in Information Studies preferred.
• Experience with archival research including using online archival databases, other online repositories and print-based archives.
• Knowledge of the Indian Residential School system, its history and ongoing legacy, and that of allied colonial institutions.
• Commitment to an Indigenous- and Survivor-centred approach to service and work; prior experience with Survivors and their families preferred.
• Demonstrated ability to build trust-based relationships with Indigenous communities and partners.
• Experience engaging with Indigenous communities, Elders and Survivors. Demonstrated Indigenous cultural competency including knowledge of Residential School system, and prior work with cultural centers is preferred.
• Experience with equity-seeking groups and decolonizing initiatives is valued.
• Ability to work independently with minimal supervision and also to collaborate with colleagues in a team environment.
• Ability to build effective relationships with staff members and to work in teams in a way that is empowering to colleagues.
• Ability to think analytically, work well under pressure, prioritize tasks, and demonstrate a high degree of accuracy.
• Ability to exercise discretion and tact, displaying sound judgment and initiative.
• Ability to communicate effectively (verbally and in writing).
• Superior leadership, motivational, organizational, and problem-solving skills.

Application information

Please apply using the UBC careers' website: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/Research-and-Reference-Archivist_JR13906-1

Application Deadline: 11:59 p.m. (PST)  on Wednesday, August 30, 2023

Information Management Officer/ Agent ou agente de gestion de l'information
Ship-source Oil Pollution Fund & the Fund for Railway Accidents Involving Designated Goods

Location: Ottawa, ON
Compensation: $82,000 to $110,000

About the Office of the Administrator

The Office of the Administrator manages the Ship-source Oil Pollution Fund and the Fund for Railway Accidents Involving Designated Goods.

The Ship-source Oil Pollution Fund (SOPF) compensates victims of pollution from the discharge of oil from ships in Canadian waters. The Fund for Railway Accidents Involving Designated Goods (FRAIDG) compensates victims of rail accidents involving crude oil, in the event that damages exceed railway liability limits.

Both Funds have their own dedicated staff and are managed as separate entities. They are supported by a shared corporate services team.  Approximately 20 employees, consultants and students occupy a single office location in downtown Ottawa. Employees come to the Funds with a wide variety of backgrounds and expertise, including finance, law, marine and rail expertise, communications, information management, and administration.

Additional information on the Funds can be found on their websites and in their respective annual reports:

Ship-source Oil Pollution Fund (www.sopf.gc.ca)
Fund for Railway Accidents Involving Designated Goods (www.fraidg.gc.ca)

Requirement

The Administrator of the Fund(s) has identified the need for an Information Management Officer to manage the records and information management function at the Funds.  

Based in the Ottawa office and under the direction of the Director, Corporate Services, the Information Management Officer:

• Analyzes, interprets and adapts Government of Canada information management (IM) policies, regulations and directives as required.
• Develops and maintains records and information management (RIM) policies, procedures and standards.
• Develops and maintains Record Classification Standard and Records Retention and Disposition Schedules.
• Liaises with Library and Archives Canada (LAC) on record-keeping and archival topics, including the Funds' disposition authorities and the transfer of archival records to LAC.
• Manages business processes and systems for electronic document and records management, including user configuration, access permissions, and supplier/vendor liaison; identifies, develops and implements related IM business process improvement projects.
• Manages library collection(s).
• Manages records retention and disposition activities.
• Conducts and oversees operational record-keeping activities, including the creation of new files, record classification and filing, and physical file transfers to and from offsite storage.
• Provides advice and guidance to program managers and employees regarding the integrity of incident case files/ databases and statistics.
• Provides advice and assistance for document research and reference services in response to internal or external requests for information.
• Conducts research into IM trends, developments and practices within the public and private sectors.
• Provides direct supervision of an Information Management Support Officer; as well as functional supervision for other employees performing information and records management activities.

This is an indeterminate full-time position.  

Besoin

L'administrateur de la Caisse (des Caisses) a besoin d'un agent ou d'une agente de gestion de l'information pour gérer la fonction de gestion de documents et de gestion de l'information des Caisses.  
L'agent ou l'agente de gestion de l'information est basé(e) au bureau d'Ottawa et, sous l'autorité du directeur des Services intégrés, il ou elle exerce les fonctions suivantes :

• Analyser, interpréter et adapter les politiques, les règlements et les directives du gouvernement du Canada en matière de gestion de l'information, selon les besoins.
• Élaborer et tenir à jour des politiques, des procédures et des normes en matière de gestion de documents et de gestion de l'information.
• Établir et tenir à jour des normes de classification de documents et des calendriers de conservation et de disposition de documents.
• Assurer la liaison avec Bibliothèque et Archives Canada (BAC) concernant les questions de tenue de dossiers et d'archives, y compris les pouvoirs de disposition des Caisses et le transfert de documents d'archives à BAC.
• Gérer les processus et les systèmes administratifs relatifs à la gestion électronique de documents et de dossiers, y compris la configuration des utilisateurs, les permissions d'accès, et la liaison avec les fournisseurs/vendeurs; définir, élaborer et mettre en oeuvre des projets d'amélioration des processus administratifs de gestion de l'information.
• Gérer le(s) fonds de bibliothèque.
• Gérer les activités de conservation et de disposition de documents.
• Mener et surveiller les activités opérationnelles de tenue de dossiers, y compris la création de nouveaux dossiers, la classification et le classement de documents, et le transfert physique de dossiers aux lieux d'entreposage externes et en provenance de ceux-ci.
• Fournir aux gestionnaires de programme et aux employé(e)s des conseils et des avis sur l'intégrité des dossiers d'incident, des bases de données et des statistiques.
• Fournir des conseils et de l'aide en matière de services de recherche documentaire et de référence en réponse aux demandes d'information internes ou externes.
• Faire des recherches sur les tendances, les nouveautés et les pratiques relatives à la gestion de l'information dans les secteurs public et privé.
• Assurer la supervision directe d'un agent de soutien de la gestion de l'information et la supervision fonctionnelle d'autres employé(e)s qui mènent des activités de gestion de l'information et de gestion de documents.

Il s'agit d'un poste à temps plein de durée indéterminée.

Profile

Candidates should have the following minimum qualifications:

• University degree in records management, information management, information resource management, or library science; and at least five years of experience working in the field of records management, information management, or librarianship;
• Knowledge of methods and practices of records management, classification, disposition, and weeding;
• Strong database search skills, including advanced and complex searches, and good understanding of the functions of databases and electronic document and records management systems;
• Good written and verbal communications skills, especially for clearly explaining records and information management concepts and processes;
• Good reference and customer assistance skills;
• Strong attention to detail;
• Experience using modern office software applications, including Microsoft Office 365; database and records management software;
• Eligibility for a reliability security clearance.

Bilingualism -- Ability to read and understand English and French, and work in either English or French.

Compensation

The starting salary for this position ranges from $82,000 to $110,000 for a 35-hour/week, depending on the experience.  The range is subject to pending re-valuation and adjustment.  

Please note that the Office of the Administrator is outside of the federal public service and its employees and consultants are not covered by the collective bargaining agreements of the federal government. Furthermore, the employees of the Office of the Administrator are not covered by the pension and benefits regime provided to federal public service employees.

How to Apply: Candidates should clearly state the position being applied for, and send their CV and a cover letter to the attention of info@sopf.gc.ca.

Questions on the position should be directed, in writing, to info@sopf.gc.ca

Les personnes intéressées à poser leur candidature doivent indiquer clairement quel poste elles sollicitent et envoyer leur curriculum vitae et une lettre d'accompagnement par courriel à info@sopf.gc.ca.

Toute question au sujet du poste doit être adressée par écrit à info@sopf.gc.ca

Application Webpage (URL): info@sopf.gc.ca

Application Deadline:  September 4, 2023

86589542_imo_job_poster_2023__bile-f.pdf

Archivist (Casual)
University of Toronto Scarborough Library

Location: Scarborough, Ontario
Compensation: Hourly Rate: $ 38.56

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

Your opportunity:

Reporting to the Collections Librarian, the Archivist is responsible for contributing to archival policies, procedures, and standards for the use, storage, and preservation of materials for archives and special collections belonging to the UTSC Library. The incumbent will assist with the accession, arrangement, description, preservation, and storage of the Library's archives and special collections, including original descriptive cataloguing of resources and archive materials, and provide relevant information for the development of promotional materials. The incumbent will foster positive relationships in working with donors to acquire materials, including probing for information, preparing deed of gift, and drafting gift agreements. The current finding aids for UTSC's holdings are available at Discover Archives.

Your responsibilities will include:

• Conducting archival appointments with the UTSC community
• Meeting with potential donors to assess materials and reach agreement on the donation of material to the archives
• Assessing and determining the condition of archival materials
• Verifying that metadata has been entered according to established industry standards
• Implementing plans and process improvements for collections acquisition activities
• Creating finding aids to ensure collection materials are accessible
• Developing content for marketing and/or promotional materials

Casual Term: September 2023 - February 2024
Hours of Work: Monday - Friday, 8:45 a.m. - 5:00 p.m.

Essential Qualifications:

• Master's Degree with specialization in Archival Studies, or acceptable combination of equivalent experience.
• Minimum of one (1) year in a professional environment (e.g. Libraries, Museums, non-profit organizations, community organizations, or corporations) including work in archives or related information and collections management.
• Experience creating finding aids to ensure collection materials are accessible by applying established standards (e.g., RAD, ISAD(G), and ISAAR(CPF))
• Experience in archives or related information management environment using web-based archival description software (e.g., AtoM)
• Demonstrated initiative and ability to present innovative solutions to challenging problems
• Effective interpersonal skills to develop good working relations among project teams, staff, clients, peers and vendors
• Demonstrated time management skills with ability to handle and prioritize a high volume of demands and work under pressure

Assets (Nonessential):

• High level of accuracy and attention to detail
• Demonstrable productivity and ability to deal with a large volume of materials
• Demonstrable, superior organizational and time management skills

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons,
women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodation as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please let us know.

Application information

Interested applicants may send their cover letter and resume, in a single (1) PDF using the following naming convention:

FIRSTNAME_LASTNAME_UTSCArchivist.pdf to lindsay.gibb@utoronto.ca no later than Monday, August 7

Application Webpage (URL): https://utsc.library.utoronto.ca/job-and-volunteer-opportunities

Application Deadline: Monday, August 7

Contract Archivist: August 28, 2023 - June 28, 2024
Gwich'in Tribal Council in partnership with NWT Archives

Location: Yellowknife, NT
Compensation: $46/hr, 37.5 hrs/wk = $74,175

Established in 1992, the Gwich'in Tribal Council (GTC) is an Indigenous organization that represents Gwich'in Participants in the Mackenzie-Delta of the Northwest Territories and across Canada.

This project proposes a continued partnership between the Gwich'in Tribal Council - Culture and Heritage Department and the NWT Archives to hire a professional archivist to assist with the AV materials within the Canadian UNESCO-Memory of the World Registered collection, the Gwich'in Tribal Council - Gwich'in Social and Cultural Institute fonds at the NWT Archives.

Description and Duties    

Located in the NWT Archives in Yellowknife NWT at the Prince of Wales Northern Heritage Centre, the contract archivist would be working on critical audio visual records requiring digitization, migration (both of the media itself and its metadata) and preservation. This project will also continue work with current and former GSCI staff to prioritize materials according to cultural importance and describe materials using Gwich'in names, placenames and traditional knowledge.

This is the third of several phases of work required to fully arrange, describe and preserve the GTC-GSCI fonds. The first phase was completed with the assistance of an LHOV grant in 2019/2020. A concerted effort to determine preservation priorities for language-related materials is now paramount.

The GTC-GSCI fonds is an irreplaceable collection of indigenous traditional knowledge, language and cultural material, created expressly for the preservation and promotion of Gwich'in language and culture. It is comprised of approximately 250 linear feet of textual records, 400 maps, 100 audiovisual recordings, 850 audio recordings, 10,000 photographs, and ca. 4 TB of digital records, all of various formats. After several years of work doing triage and arrangement, the audio visual (AV) materials require arrangement, description, and prioritization. Verifying duplicates, masters and surrogate files for the AV material will also be done, as well as cross-walking original datasets to archival descriptive standards.

Project Deliverables:

This project has the following deliverables for the third stage of processing the GTC-GSCI fonds:

• Verification of duplicates and appraisal recommendations for AV material
• Rehousing of special media as required
• Determining prioritization of special media requiring migration/digitization
• Arrangement and migration of available digital AV material into final digital storage locations, creation of web files for database access.
• Migration of available metadata into RAD compliant description for photo series, audio series and video series
• Loading completed descriptions and surrogates to the NWT Archives AtoM-based catalog (expected to be in multiple thousands of item descriptions)
• Strategic planning document for future work relating to AV material.

Qualifications    

Master's degree in Archival Studies or related equivalency with experience in an archival setting. Experience with relevant audiovisual tools, technology and digitization standards an asset. Equivalencies considered on a case-to-case basis.

Learn more about the project partners and the beautiful city of Yellowknife:

• https://www.gwichin.ca/
• https://www.nwtarchives.ca/
• https://www.yellowknife.ca/
• https://extraordinaryyk.com/

Please send cover letter and resume to nwtarchives@gov.nt.ca
Please apply by email

Application Deadline: Open until filled

86589542_gtc-gsci_job_ad.pdf

YCW Archives Intern
Mount Saint Vincent University

Location: Halifax, Nova Scotia
Compensation: $23.00 plus benefits

About the Mount:

Inspired by a strong tradition of social responsibility and an enduring commitment to the advancement of women, Mount Saint Vincent University promotes academic excellence and the pursuit of knowledge through scholarship and teaching of the highest quality. Mount Saint Vincent University is committed to recruiting exceptional and diverse scholars and teachers. Recognized as a leader in flexible education, applied research, and a personalized approach to education, the Mount is located on Canada's east coast in Halifax, Nova Scotia. Visit ww.msvu.ca to explore more.

Description and Duties    

The Mount Library seeks a candidate to fill a full-time, 4-month, term position as an Archives Intern. Reporting to the university's Archivist and working closely with the team at the University Library and Archives, the principle responsibilities of the position will focus on processing four archival fonds: Betty Peterson fonds, Mount Saint Vincent University artifact collection, Nova Scotia Women's History Society fonds and the Mount Saint Vincent University architectural collection. Tasks will mainly include arrangement and description of archival records, with the opportunity to exercise skills in the other core archival functions, including acquisition, appraisal, preservation and access. The Intern will make selected archival fonds more accessible by developing finding aids and educational information resources.

The Archives Intern will be required to inventory the contents of each fonds into file lists and arrange records into series. Descriptions of fonds will be compiled into detailed finding aids according to RAD standards which will be uploaded to the Archival Collections Database which uses Access to Memory (AtoM) open source software.

More about the collections:

Betty Peterson fonds

Betty Peterson was a peace activist who was dedicated to numerous social justice causes. She donated her collection of activist posters and buttons to MSVU Archives which document her involvement in many protests and causes. The collection will provide the intern the opportunity to arrange and describe a significant collection of graphic material.

Mount Saint Vincent University artifact collection

The MSVU Archives contains a collection of various artifacts related to the history of the university. The collection draws on a rich history of feminist education in Nova Scotia and documents the student life at the Mount. The material is predominantly from before 1970, a time when the Mount student body was still predominantly female. Of particular interest are original aluminum plates used in the publication of student newspapers, as well as original seals and stamps used by the University Registrar. The Intern will gain hands-on experience working with archival objects and expand on their unique preservation and description requirements.

Mount Saint Vincent University architectural collection

The MSVU Archives is also home to original architectural plans that document the changing landscape of the campus. The collection will provide the intern the opportunity to arrange and describe architectural drawings. Some preservation duties, including possible rehousing of material, may be included in the processing of this collection.

Nova Scotia Women's History Society fonds

The Nova Scotia Women's History Society promotes the research and education of women's relevance and contributions to the history of Nova Scotia. Recently, they have selected MSVU as the repository of its permanent records. Notably, records include documents relating to the planning and installation of the monument The Volunteers/Les Bénévoles which honours the work of thousands of women who volunteered during wartime and is an important feature on the Halifax waterfront. The Archives Intern will have the unique opportunity of accessioning this collection to the MSVU Archives.

The Archives Intern will gain experience in a university archive setting by participating in all areas of day-to-day operations. While archival arrangement and description comprises the bulk of the project, the Intern will also have the opportunity to assist in digitization of selected records, contribute ideas to archival procedures and workflows, participate in and organize outreach activities, conduct preventative conservation on records and assist in reference room duties.

Qualifications    

The following skills are required of the position:

• MLIS degree or equivalent educational background;
• familiarity with RAD archival standards;
• familiarity with archival collections databases, preferably AtoM;
• familiarity with handling (or willingness to learn) a variety of archival materials including architectural plans, graphic material, textual records, objects
• knowledge of best practices for archival preservation
• a knowledge of, and/or an appreciation for local history;
• demonstrated research skills;
• good computer skills (Word, Excel, Access; strong typing ability);
• strong oral and written communication skills; and
• traits that include being organized, responsible, reliable, and detail-oriented.

The applicant must be:

• a recent graduate who has graduated with an MLIS (or equivalent) within the last 24 months at the start of employment;
• legally entitled to work in Canada;
• a Canadian citizen or a permanent resident, or have refugee status in Canada;
• be between 16 and 30 years of age at the start of employment;
• registered with Young Canada Works (young-canada-works.canada.ca);
• willing to commit to the full duration of the work assignment; and
• not employed in another full-time job (over 30 hours a week) while employed in this position.

Additional Information   

• Job duration: 4 months (35 hrs per week)
• Rate of pay: $23.00/hr (plus benefits)
• Start date: October 15, 2023
• End date: March 3, 2024

Mount Saint Vincent University is committed to the principles of employment equity and welcomes applications from all qualified candidates including women, aboriginal persons, visible minorities and persons with disabilities. Candidates who identify as being from one of these groups are encouraged to voluntarily self-identify in their application materials.
 
Applications should include a covering letter of application, a current resumé, and the names and contact information of two references. Please send applications by email no later than August 21, 2023 to:

• Alina Ruiz, Archivist
• Mount Saint Vincent University Library
• alina.ruiz@msvu.ca

Application Deadline: August 21, 2023

Barron Hilton Archivist for Flight and Space Exploration and Clinical Assistant Professor
Purdue University

Location: West Lafayette, Indiana, USA
Compensation: The minimum salary is $75,000. Salary commensurate with experience in the context of Purdue University's salary structure.


Purdue University Libraries and School of Information Studies, the recipient of the 2015 Award for Excellence in University Libraries from the Association of College and Research Libraries (ACRL), is at the forefront of academic librarianship, redefining the role of the academic research library in learning, discovery, and engagement activities of Purdue University. Libraries faculty and staff are deeply involved in information literacy instruction and instructional design, development of new learning and lab spaces, scholarly communication, data management, and global outreach. Libraries faculty have expanded their collaborative endeavors with faculty across the university in integrating information literacy into the core curriculum.
Description and Duties    

The Purdue University Libraries seek an experienced archivist to lead and grow the Barron Hilton Flight and Space Exploration Archives. The Hilton Archivist is a member of the Archives and Special Collections Division. The person in this role is responsible for managing the acquisitions, processing, arrangement, description, preservation, outreach, and promotion of collections relating to flight and space history. This is an endowed, non-tenure track, clinical faculty position to be hired at the assistant or associate professor level, depending on experience.  At Purdue, clinical faculty positions focus primarily on learning/teaching as demonstrated through librarianship, which includes archival expertise/practice and information literacy skill building. Archivists teach as guest lecturers, they may teach or co-teach for-credit courses, and they may publish research articles in their discipline. Purdue archivists have specialized knowledge in the collection areas for which they are responsible, which informs their teaching, research, and engagement.

Qualifications    

• Master's degree in Library and/or Information Science (ALA accredited or equivalent) with completion of graduate coursework in archives. Minimum of 3 years' experience processing archival collections.
• Knowledge of archival theory, trends, and best practices including archival descriptive standards.
• Experience creating DACS-compliant finding aids.
• Experience working with donors. Familiarity with best practices in archives preservation and security.
• Familiarity with best practices for processing born digital collection materials.
• Experience, or interest in, providing instruction and presentations to diverse audiences of students, scholars, and the public.
• Ability to work independently and collaboratively in a dynamic environment and on a variety of projects simultaneously.
• Excellent interpersonal, oral, and written communication skills.
• Commitment to fostering a diverse, welcoming, and inclusive environment.

How to Apply: Applications need to be submitted to this https://careers.purdue.edu/job-invite/26225/ and need to include the following:

• Cover letter addressing your interest in this position and how you meet the qualifications;
• Complete curriculum vitae;
• Statement of teaching philosophy;
• Names and contact details of three references.

Purdue University Libraries and School of Information Studies is committed to advancing diversity in all areas of faculty effort including discovery, instruction, and engagement. Candidates should address in their cover letter their experiences, current interests or activities, and/or future goals to promote a climate that values diversity and inclusion.

Purdue University's Libraries and School of Information Studies is committed to free and open inquiry in all matters. Candidates are encouraged to address in their cover letter how they are prepared to contribute to a climate that values free inquiry and academic freedom.

A background check will be required for employment in this position.

Application Webpage (URL): https://careers.purdue.edu/job/West-Lafayette-Barron-Hilton-Archivist-for-Flight-and-Space-Exploration-and-Clinical-Assistant-Professor-IN-47906/1035730600/

Application Deadline: Open until filled
 

Records Management Analyst
City of Kamloops

Location: Kamloops, British Columbia
Compensation: $42.62 per hour


At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Description and Duties    

Records Management Analyst (Permanent, Full-Time) - 1091

At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Position Overview

The City of Kamloops is seeking a permanent, full-time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focussed degree and thrive in a fast-paced work environment, this could be a great career for you.

The successful candidate must have the following qualifications:

1. Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
2. Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
3. Minimum one year previous supervisory or team lead experience.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

This position may or may not be filled based on the outcome of the other Records Management Analyst - Training Opportunity #1092 posting as only one position will be filled.

Please note that this is a new job classification, and the pay grade is subject to agreement between the Employer and the Union.

Hourly Rate: $42.62
Hours & Days of Work: Monday - Friday 8:30 AM - 4:30 PM (winter) 8:00 AM - 4:00 PM (summer)
Hours per Week: 35

Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email hr@kamloops.ca or in person at 6-510 Lorne Street so we can better support you.

External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

Applications are accepted online at kamloops.ca/careers.

The successful candidate must have the following qualifications:

1. Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
2. Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
3. Minimum one year previous supervisory or team lead experience.

How to Apply    

Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email hr@kamloops.ca or in person at 6-510 Lorne Street so we can better support you.

External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

Applications are accepted online at kamloops.ca/careers.

Application Webpage (URL): https://www.kamloops.ca/city-hall/career-opportunities
Application Deadline:  July 31, 2023

86589542_records_management_analyst_permanent_full-time_-_1091.pdf

Digital Collections Specialist
Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC)

Location: Vancouver, BC
Compensation: $5,468.83 - $7,878.17 CAD Monthly

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Description and Duties    

The Digital Collections Specialist manages IRSHDC's archival collection. They develop and implement policies, procedures and standards related to the acquisition, management and access of primarily digital archival records. They oversee the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records and manage IRSHDC's digitization program. The Digital Collections Specialist will also design, develop and implement IRSHDC's digital preservation program. The successful candidate will be responsible for the Centre's collections website and will play a leading role in improving the Centre's digital and interactive systems and its information infrastructure.

Organizational Status

The Digital Collections Specialist reports to the Collections Manager. They work in close collaboration with the collections team as well as with research and archives staff at external institutions such as the National Centre for Truth and Reconciliation, Library and Archives Canada and the Royal BC Museum.

Work Performed

• Oversees the Centre's archival collection; undertakes long-term planning for the collection and develops and implements policies, procedures and standards related to the acquisition, management and access of primarily digital records.
• Manages relations with individual and organizational donors; produces memoranda of understanding with partner institutions to facilitate the acquisition of records.
• Oversees the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records.
• Develops and maintains protocols in the storage, access and use of IRSHDC's analogue collection.
• Oversees authority control in the online content management system.
• Responds to records-related inquiries from Survivors, their families and researchers.
• Manages IRSHDC's digitization program.
• Designs, implements and oversees a digital preservation program.
• Manages the collections website; plans and oversees enhancements to the site.
• Designs and oversees the development of digital exhibitions and other curatorial initiatives.
• Plays a leading role in the improvement and expansion of IRSHDC's digital and interactive systems and its information infrastructure.
• Plans, executes and reports on special archival projects.
• May represent IRSHDC at wider community events.

Consequence of Error/Judgement

The Digital Collections Specialist will exercise sound judgment, discretion and tact in working with Survivors and their families; faculty, staff, and students; the general public; and counterparts at other institutions. Good judgment in the assessment of materials is imperative, as are organizational skills and attention to detail. Errors, poor judgment and inappropriate decisions can negatively impact Survivors and their families; faculty, staff, and students; and the general public along with IRSHDC's partner institutions. Errors may also impede IRSHDC's work and ultimately result in ineffective or inadequate displays of public information. Misidentification of usage rights on materials may create legal exposure for IRSHDC and university.

Supervision Received: Works with limited direction under the direction of the Collections Manager or designate.

Supervision Given: Supervises contractors, students and interns. Provides instruction to graduate students.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Graduate degree in archival studies (MAS) preferred; dual graduate degree in archival and library studies an asset.
• Undergraduate degree in a relevant field preferred (Indigenous studies, history with an Indigenous concentration, etc.). Additional subject-related master's degree advantageous.
• Experience in an archival environment an asset.
• Experience working with at least one archival metadata standard (ISAD(G), RAD, EAD, etc.); familiarity with other types of standards (RDA, MARC21, CDWA, etc.) a plus.
• Experience working with an archival online content management system, including undertaking authority control.
• Experience with archival research; curatorial experience an asset.
• Knowledge of the Indian Residential School system, its history and ongoing legacy and that of allied colonial institutions such as child welfare and healthcare.
• Commitment to an Indigenous- and Survivor-centred approach to archival work and service; prior experience working with Survivors and their families preferred.
• In-depth knowledge of Indigenous-led projects and initiatives that challenge dominant archival policy, practices and procedures.
• Familiarity with Indigenous data sovereignty, approaches to intellectual property and the development of ethics as applied to Indigenous-related research and records.
• Familiarity with the Freedom of Information and Protection of Privacy Act and the Copyright Act.
• Demonstrated leadership skills; ability to work independently with minimal supervision.
• Ability to work effectively under pressure and with changing priorities, including demonstrated self-care skills.
• Ability to build effective relationships with staff members and to work in teams in a way that is empowering to team-mates.
• Demonstrated experience with collaborative planning, organizing and coordinating.
• Excellent interpersonal skills, including cultural agility and active listening.
• Commitment to self-discovery and awareness and sustained learning and development, particularly with regard to Indigenous people's histories in Canada and the development of trauma-informed practices.
• Superior and creative problem-solving ability, including applying advanced analytical and critical thinking skills.
• Excellent organizational abilities; meticulous attention to detail.
• Sound judgment, tact and discretion.
• Excellent written and oral communication skills.

Application information

Please apply using the UBC careers' website: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/Digital-Collections-Specialist_JR13605

Application Deadline: 11:59 p.m. (PST)  on Thursday, August 3, 2023