Records Analyst, Project-based opportunity

Vancouver Holocaust Education Centre

Location: Vancouver, BC

Compensation: This is a contract position and compensation will be commensurate with experience.

In support of our updated Strategic Plan, the VHEC is seeking a Records Analyst Consultant to develop and implement a records management program in support of improved efficiency, collaboration and cybersecurity. This position will review, analyze and assess current work functions and information management practices across the VHEC, from its web assets to records in storage at Iron Mountain, and develop and document methods for efficient and safe handling and disposal of digital and analogue information entrusted to and managed by the VHEC. This position will provide guidance and support to staff in remote and onsite work environments using both VHEC-owned and personal desktop and mobile devices.

Duties

The Records Analyst Consultant will report to the Executive Director and is responsible for:

•    Conferring with staff and outsourced information technology, web and related service providers to understand the current records management practices and business needs and identify areas of improvement.
•    Determining the value of the VHEC’s information systems and digital and analogue assets.
•    Developing records retention schedules, a server and paper file plan and related policies, procedures, guidelines, plans and manuals in support of the best practice management of paper and electronic records and data across the organization.
•    Providing direction, training and assistance to staff in analogue and digital records and information management, protection of privacy, and the records management program broadly.
•    Reporting on the progress of the implementation of the records management program.
•    Supporting the increased professionalization, collaboration and capacity of a community- and volunteer-supported organization.
•    Supporting the long-term research and reference of the VHEC’s institutional records.

Qualifications

• You have a proven track record of guiding small- to mid-sized organizations through the implementation of a records management program.
• As an accomplished records management professional, you ensure that recommended plans, guidelines, policies, procedures and systems are effective, efficient and sustainable. You truly enjoy the organizational process, understand its benefits and are able to pass on your enthusiasm to others.
• You believe in the vision of a world free of antisemitism, discrimination and genocide, with social justice and human rights for all.

Experience, Skills & Education

Required
•    Minimum of three (3) years of related experience developing and implementing a records management program for a small- to mid-sized organization.
•    Understanding of records management systems, theories and practices.
•    Experience planning and assigning work and meeting deadlines.
•    Experience with facilitating groups to consensus, developing and delivering adult training.
•    Experience with and understanding of electronic information systems, including SharePoint, Raiser’s Edge and FilemakerPro.
•    Understanding of cloud-based systems and cybersecurity.
•    Understanding of how to handle confidential and sensitive information.
•    Superior organizational, planning and analytical skills.
•    Strong verbal and written communications skills.
•    Master’s degree in the field of records management.
•    Familiarity with BC’s Personal Information Protection Act and relevant legislative frameworks.

Preferred
•    Strong attention to detail.
•    Evidence of capacity to work independently and support staff with varied degrees of technological competency.
•    Familiarity with museum and/or nonprofit recordkeeping and administrative structures.
•    Certified Records Manager (CRM) designation.

Success Traits

You excel in the following core competencies:

• Drive for results. You’re independent and self-motivated, creative, persistent and resourceful, overcoming obstacles and difficult situations.
• Interpersonal skills. You have the ability to build and maintain productive relationships and work effectively with people.
• Problem-solving. You assess challenges to identify causes and then generate workable solutions.

How to Apply

If this sounds like you, we would love to hear from you. Please email your cover letter and resume in one file to jobs@vhec.org quoting “Records Management Analyst” in the subject line on or before October 22, 2021 

Your application will be handled with confidentiality and discretion.  
All applicants will receive an automated email response confirming receipt of their application submission. Only applicants selected for an interview will be contacted.

Please note: VHEC staff and contractors must show proof of vaccination for COVID-19 by a Government of Canada-approved vaccine in order to enter the workplace.

For information about the VHEC’s code of conduct please visit: https://www.vhec.org/plan-visit/

Archivist
City of New Westminster

New Westminster Museum & Heritage Services

Location: New Westminster, BC

Compensation: $63,845 - $75,168 annually  plus a comprehensive benefits package

Department:  Museum &Heritage Services

Status: Full-time

No. of Positions: One

Union: CUPE, Local 387

Hours of Work:  35 hours per week*

New Westminster Museums and Heritage Services is looking for an enthusiastic, collaborative, and creative Archivist with demonstrated experience in archival collections management, arrangement and description, database systems, digitization processes, employee and volunteer supervision, preventative conservation, and facilitating access (in-person and online) to archival collections. You will also participate in city and museum initiatives in the areas such as Indigenous reconciliation, exhibition development, publications and community engagement.

This is an excellent opportunity for an Archives professional with demonstrated initiative, strong leadership abilities, and exemplary public service and communication skills.

Qualifications    

If you have many of the following characteristics and qualifications, we want to meet you!

•    You have a Master's Degree in Archival Science plus sound related experience, or an equivalent combination of training and experience acceptable to the employer
•    You have considerable knowledge and proficiency in the established standards (RAD) for acquisition, accessioning, appraisal, arrangement, description, indexing and conservation of archival materials
•    You have demonstrated sensitivity to issues associated with the stewardship of information related to Indigenous peoples
•    You are proficient in the history, growth and development of Canada, particularly in relation to British Columbia, the City of New Westminster and settler-indigenous relations in the Lower Mainland of British Columbia
•    You have excellent research, analytical, critical thinking and report writing skills
•    You have excellent customer service skills and demonstrated ability to provide archival reference services
•    You have strong interpersonal and communication skills and the ability to deal discreetly with highly confidential matters
•    You can prepare budgets and grant applications as well as monitor revenues and approved expenditures
•    You have the ability to develop, organize, and administer archival operations and recommend policies
•    You are experienced in supervising the work of employees and volunteers
•    You are capable of maintaining archival database and management systems using accepted professional standards
•    You are skilled in public speaking and promoting interest in and awareness of the municipal and community archives
•    You have the ability to successfully build and maintain effective working relationships with internal and external contacts
•    You have a knack for preparing a variety of written materials related to the work
•    You can work independently with minimal supervision
•    You are physically able to lift and/or move boxes of archival materials
•    You have the ability to successfully pass and maintain a satisfactory police information check

This position works non-standard hours, including weekends.*
Please note that qualified candidates must be available to work a flexible schedule.

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.

New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples.  It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. We are learning and building relationships with the people whose lands we are on.

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.

This position is only open to those legally entitled to work in Canada

Application information

Apply by sending your cover letter and resume in one document quoting the competition number, by October 25, 2021 to the Human Resources Department, City of New Westminster, 511 Royal Avenue, New Westminster, BC, V3L 1H9,

e-mail to hr@newwestcity.ca using the following format in the subject line:  LAST NAME First Name #21-135

Application Deadline: October 25, 2021 by 11:59pm.
 

Archivist Consultant
Calgary Public Library

Location:  Calgary, Alberta
Compensation:  $50,000+. Will depend on length of contract and commensurate with the experience of the successful candidate.

Today, the Calgary Public Library welcomes more than 7.6 million visitors annually through 21 community libraries and supports the lifelong learning needs of everyone who calls Calgary home. The Central Library has become a cornerstone of Calgary's East Village redevelopment, and Calgary Public Library plays a key role in community building for Calgary's growing neighbourhoods. In 2019 the Calgary Public Library unveiled a new four-year strategic plan (which can be found at www.calgarylibrary.ca).

Potentials Realized is the unifying vision of this plan, which promotes the values of Inclusion, Curiosity, and Collaboration and strives to improve the quality of life for Library members. Each strategy contains three priorities that shape the Strategic Initiatives for each year of the plan.

The Calgary Public Library Archive

The Calgary Public Library Archive is housed at the Calgary Public Library Operations Centre and runs more than 250 linear feet and includes over 15,000 files. The archive represents the accumulated history of Calgary Public Library since its beginnings in 1912 and include Calgary Public Library board meeting agendas, minutes and activities; agreements, reports and studies related to the Calgary Public Library;  and photographs, ephemera and special event materials. The Archive is stored in chronological order. A database is used for access and inventory.

Description and Duties: The Consultant

We seek an Archivist for a 6 month term (with possible extension in support of program deliverables) to review current procedures and make recommendations for future practice.

The successful candidate will draft new acquisition, preservation, and access guidelines for the Calgary Public Library Archive.

This includes defining what the archive will collect, drafting a disaster plan, establishing description standards, and making written recommendations for preservation, finding aids, and staffing models.

Qualifications    

• Graduate degree in Archival Studies.
• Demonstrated experience applying archival theory and practice.
• Experience using database software for the management of collections.
• Exceptional relationship building skills to successfully liaise with internal stakeholders.
• Exceptional report writing skills.
• Ability to work in a digital environment.
• During Covid19, be able to work independently and follow health and safety policies and protocols.
  

Application information

If you think you could succeed in the role of Archivist Consultant and help the Library to achieve the goals of the Calgary Public Library Archive review, please send a 1-2 page expression of interest and resume to work@calgarylibrary.ca quoting "Archivist Consultant" in the subject line of your email. We thank all who apply but only those selected for an interview will be contacted.

Application Webpage (URL): www.calgarylibrary.ca
Application Deadline: This opportunity will remain open until filled.

Archivist  (Young Canada Works)
H.R. MacMillan Space Centre

Location:  Vancouver, BC
Compensation: $24.79/hr + 8% in lieu of vacation & statutory holiday pay, 35 hours/week, temporary full-time, for a 16-week term ending by March 31, 2021 (grant funded)


The H.R. MacMillan Space Centre is a non-profit community resource that brings the wonders of space to Earth, while providing a personal sense of ongoing discovery. Through innovative programming, exhibits and activities, our goal is to inspire sustained interest in the fields of Earth science, space science and astronomy.


Description and Duties: Nature of Position

The H.R. MacMillan Space Centre is seeking a dynamic recent graduate from a recognized archives program to:

• assist in establishing our image archives. The Space Centre has a vast collection of approximately 80,000 images
• taken from historic sites around the world. We are in the process of assessing our collection and establishing a contemporary archives to protect the images and make them more available.
  

Major Duties and Responsibilities

Working with staff this position involves establishing a collections management system and ensuring documentation:

• outlines best practices for digitizing, cataloguing and storing our images and other materials, and to make
• recommendations for future work to attain contemporary archival standards.

Qualifications

Recent archival studies graduate with a training in managing audio visual materials, database design, and digital image collections

•     Experience in digitizing materials
•     Knowledge of RAD
•     Good communication skills - written and verbal
•     Good computer and research skills
•     Good organizational skills
•     Good problem solving and multi-tasking abilities
•     Attention to detail
•     Ability to work independently and as part of a team
•     Flexible and able to work in different work environments
•     Legible hand writing / printing
•     Ability to lift 50 pounds

This is a grant-funded student employment position.

Candidates must:

• be a Canadian citizen, a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
• be legally entitled to work in Canada;
• be between 16 and 30 years of age at the start of employment;
• commit to the full duration of the work assignment;
• not have another full-time job (over 30 hours a week) while employed with the program;
• be an unemployed or underemployed college or university graduate, (not employed full-time);
• be a recent graduate from a college or university within the last 24 months at the start of employment;
• not be receiving Employment Insurance (EI) benefits while employed with the program; and
• not have previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.
  

This is a temporary full-time, grant-funded position for an 18-week term.

Please apply with a resume and cover letter to the Director of Human Resources at careers@spacecentre.ca no later than 5:00 pm on Friday, October 1, 2021.

Job Poster: 86589542_ycw_archivist_posting_2021.pdf

Junior Analyst
OMERS

Location: Toronto, ON
Compensation:  $50,000+

The Ontario Municipal Employees Retirement System is a Canadian pension fund created by Ontario provincial statute in 1962 to manage the retirement benefits of all local government employees in the Canadian province of Ontario. It has become one of the largest institutional investors in Canada. As of December 31, 2020, OMERS had C$105 billion in net assets. OMERS serves 1,000 participating employers and more than half a million active, deferred and retired employees. OMERS members are employed by municipalities, school boards, transit systems, electrical utilities, emergency services and children's aid societies.

Description and Duties: OMERS Junior Legal Analyst

We are looking for a highly motivated Junior Legal Analyst to join our Corporate Legal team in Toronto.

Role Function/Tasks:

•    Support Annual External Audit Processes
•    Assist with the collection and maintenance of deal rooms for transactions
•    Support the management of iManage/Document Management System, including assisting in:

• the annual retention and disposition program
• maintenance of the naming convention
• legacy document transition
• litigation record holds
• service support
  

•    Support the content creation and resource refresh for knowledge hubs on SharePoint
•    Support ebilling/Legal Tracker functions

• Support investment legal groups with matter creation and invoice approval
• Assist in the annual accrual process
• Assist in the quarterly matter review process
  

•    Assist in the development and maintenance of reference resources for iManage and Legal Tracker
•    Support the Vendor Governance Program
•    Assist in process documentation
•    Assist in project and process implementation initiatives
•    Support Legal Operations regular functions
•    Assist on special projects

Qualifications    

Program/Education Backgrounds of Interest:

•    Records and Information Management Certificate/Diploma
•    Master of Information
•    Knowledge Management Specialist
•    Business Analytics Specialist
•    Operations Management Experience

To succeed in this role, you have:

•    Strong oral and written communication skills and interpersonal skills
•    Ability to work with and coordinate with multiple stakeholders
•    Ability to draw insights, analyze metrics, and convey ideas clearly and concisely
•    Self-starter who works both independently and with a team, while fostering a collegial and creative team culture

Application information

Apply through Workday on our external job posting site
Application Webpage (URL): https://omers.wd3.myworkdayjobs.com/OMERS_External/job/Head-Office-Toronto/Junior-Legal-Analyst_JR-1259

Application Deadline: September 24th at 5:00pm
 

Archives Specialist
USask, University Archives and Special Collections

Location: Saskatoon, SK
Compensation: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.

University Archives and Special Collections (UASC) constitutes the official memory of the University and represents the accumulated experience of this community that has greatly contributed to the history and development of Saskatchewan. UASC also has extensive collections of rare and historical books and Canadiana material.

Description and Duties    

Primary Purpose: To provide high level public services within the University Archives and Special Collections (UASC) division of the University Library; and to provide leadership and expertise for a wide range of activities supporting the accessibility, discovery and promotion of UASC archival collections.

Nature of Work: Reporting to the Operations Manager, University Archives & Special Collections (UASC) and working closely with UASC employees, your work would involve both technical services and public services, with a primary focus on archival collections. The work is highly detailed, with rigorous intellectual demands, and considerable judgment and decision making required. There is frequent interaction with undergraduate and graduate students, faculty and/or other experienced visiting researchers as well as supervisors, peers, and other employees. Your ability to work effectively in an evolving and innovative environment and balance competing deadlines, priorities and tasks is essential. The need to be flexible to meet expectations is required. You would be required to work independently to solve problems in collaboration with the Operations Manager and faculty.  You would assist UASC support staff with the resolution of more complex issues and archival reference questions, and provide technical leadership and mentoring for archival processing, reference, and related functions.  Due to the COVID-19 pandemic, this position may involve both on-site and remote work.

Typical Duties or Accountabilities:

• Undertakes archival processing: arranges and describes a wide range of archival material based on division guidelines and national standards; provides staff mentoring, training, and content review
• Provides in-depth (Tier 1 and 2) information/research services to USask faculty, students and staff, and external patrons/researchers; first point of contact for staff assistance and referrals relating to archival collections
• Triage access and privacy reviews, including vetting for restrictions during processing
• Oversees archival accessioning workflow
• Supports the acquisition of archival collections, including contact with university and external donors
• Assists with ongoing monitoring of archival storage facilities
• Functional lead for IT platforms used to manage and access archival collections, e.g. ArchivesSpace, AtoM
• Lead or co-lead for UASC's outreach activities including the website, social media, Archives Week, articles in university publications, and digital projects; leadership may include both project management and content development.
• Collaborates in the delivery of group orientation and instruction
• Undertakes selected conservation work
• Supports UASC's physical exhibition program
• Is a member, lead, or resource for library and university committees, task forces, and working groups as required
• Other duties as assigned

Qualifications    

Education: An undergraduate degree is required. Specialized education in archival studies and/or allied research-based disciplines is considered an asset. A combination of education and experience may be considered.

Experience:

Relevant employment experience in archives (minimum five years).
Experience (two years minimum) with both archival in-depth reference service and archival accessioning, arrangement and description
Experience with archival description and metadata standards (e.g. Rules for Archival Description, Dublin Core, Encoded Archival Description)
Experience with the application of access and privacy guidelines/legislation to archival collections
Experience with IT platforms used to manage and access archival collections (eg. AtoM, ArchivesSpace)

Skills:

• In-depth knowledge of archival practices and standards
• Demonstrated ability to analyze collections, apply appropriate organization schemes, write descriptive summaries, and create archival finding aids
• Demonstrates the competencies required for reference work
• Knowledge of Western Canadian and prairie history is an asset.
• Demonstrated knowledge of requirements relating to confidentiality, privacy and copyright as applied to collections being processed and researcher inquiries
• Demonstrated ability to use and learn a variety of software and online tools
• Strong interpersonal skills and effective written and verbal communication skills
• Reliable, dependable, and self-motivated
• Ability to demonstrate diplomacy and discretion
• Demonstrated ability to use judgment and apply effective investigative, analytical and problem-solving skills
• Demonstrated ability to organize work, set priorities, meet deadlines, work independently, use initiative, and effectively handle disruptions
• Excellent attention to detail
• Demonstrated ability to collaborate effectively with others in a team environment
• Demonstrated flexibility to adapt to change, and ability to support others in the change process.
• Possesses a tactful, responsive, pleasant and effective manner in all personal interactions
• Possesses the physical ability to perform moderately heavy lifting (approximately 11 kg)

Additional Information: Department: Library
Status: Permanent
Employment Group: ASPA
Shift: Monday-Friday, 8:00-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $49,301.00 - 77,033.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Number of Openings: 1

The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.
 
Application information

Please apply online.  Tips on applying online can be found at https://careers.usask.ca/tips-for-applying.php#OnlineApplicationInstructions
https://usask.csod.com/ux/ats/careersite/14/requisition/7357/application?c=usask&jobboardid=0#1

Application Deadline: September 30, 2021

Head of Archives

Royal British Columbia Museum

Location: Victoria, BC

Compensation: $92,700.24  - $123,200.20  per annum

The Royal BC Museum, situated on the traditional territories of the Lekwungen (Songhees and Xwsepsum Nations), is one of Canada’s great cultural treasures. Our collections, research and presentations enable us to
tell the stories of BC in ways that enlighten, stimulate and inspire. 

By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understandings of BC, and provides for a dynamic forum for discussion and a place for reflection.  

We care for over 7 million objects and specimens, 28 kilometres of government and private records,  substantial photographic, audio and video collections documenting the stories of the province; artworks; and an extensive library of publications. Through research and learning, we strive to broaden understanding about our province and inspire curiosity and wonder. We are passionate about sharing British Columbia’s story with the millions of visitors who walk through our doors, interact with the collections, participate in research and explore our websites each year. 

The Royal British Columbia Museum and Archives is one of Canada’s great cultural treasures. Our collections, research and public programs enable us to tell the stories of BC in ways that enlighten, stimulate and inspire.    

The BC Archives is the provincial archives; preserving and making accessible government and private records including historical photographs, documents, sound recordings, films, maps and publications. The stories these records tell chronicle the experiences of individuals, businesses, families, communities and governments that shape the province.  

The Royal BC Museum is committed to on-going and true community collaboration, building on our existing partnerships and developing new relationships to help communities preserve their own stories, facilitate community dialogue, and bring forth voices often silenced in historical accounts. 

We are working to meet crucial goals outlined in BC’s Declaration on the Rights of Indigenous Peoples Act (DRIPA), the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP) and the Truth and Reconciliation Commission of Canada (TRC) Calls to Action.   

The Head of Archives ensures exceptional stewardship of the archive’s collections through strong personal advocacy and the effective management of both teams and projects. The Head is responsible for maintaining and improving the physical state of collections through the development and implementation of preventive care strategies, forward-looking policies and robust procedures, while enabling various modes of collections access and use.

The Head of Archives oversees the preparations for a collection move to a new Collection and Research Building, scheduled for 2024.   With a deep understanding of archival management and process, a reputation for strategic thinking, and experience in senior management, the Head is able to devise and implement strategic change that supports the vision and mission of the archives and coordinate the varied operations of a dynamic and diverse department. 

If you are a strong leader, excited about moving into a new purpose-built collection building, you live and breathe partnerships and are passionate about caring for and making accessible British Columbia’s collections then
we want to meet you. 

The ideal candidate has a Master’s degree in Archival Studies or Library & Information Science with a specialty in archives or an equivalent combination of training and experience. This is supplemented with a strong understanding of current and potential future trends for archives and how to incorporate them into planning and action.  

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).   

The BC Archives is responsible for ensuring the historical records of the province are preserved, managed and made accessible.  The department achieves this through an outstanding team of archivists, collection managers, conservators, access technicians and preservation staff, each of whom works collaboratively with colleagues, the public, academic institutions, ministries, volunteers, community partners, Indigenous communities, Friends of the BC Archives and other stakeholders.

The BC Archives houses the government records of the province in addition to private records of historical significance and is the largest archives repository in Western Canada with holdings that include 28 KM of textual records, over five-million photographs, 100,000 maps and architectural drawings, 15,000 drawings, paintings and prints and the largest collection of audio-visual material in Canada.  

The department is responsible for managing both physical and digital access to collections via a reference room and a digital public collection search.   Under the direction of the Vice President, Collections and Research, and in accordance with the Royal BC Museum’s corporate planning framework (principally the mission, vision, Strategic Roadmap and Collections and Research Strategy), the Head of Archives inspires, promotes, develops, and manages a department that:

• Provides exceptional stewardship of, and access to, the province’s archival collections
• Contributes to audience-focused public programs, exhibitions and websites
• Collaborates effectively with colleagues, partners and stakeholders to deepen knowledge and widen understandings of British Columbia
• Prepares the archives collection to move to the new Collection and Research Building in 2024
• Works with Indigenous communities, residential school survivors, their families and other partners to provide access to residential school records 

Please refer to the full job description and selection criteria to ensure your application  addresses the  areas  we  will  be  looking  at  when  assessing suitability for this opportunity.  

An eligibility list may be established for similar permanent and temporary positions over the next 12 months.  Preference will be given to applicants who identify as BIPOC and or persons with disabilities.  

Please submit your application in pdf format by 11:59 pm (PST)
September 14 th, 2021 quoting competition RB2021:22 via email to:  humanresources@royalbcmuseum.bc.ca  

head_archives.pdf

Archivist  (Young Canada Works)
H.R. MacMillan Space Centre

Location:  Vancouver, BC
Compensation:  $24.79/hr + 8% in lieu of vacation & statutory holiday pay, 35 hours/week, this is a temporary full-time, grant-funded position for an 18-week term

Period of Employment: 2021 October 11 - 2022 February 11

The H.R. MacMillan Space Centre is a non-profit community resource that brings the wonders of space to Earth, while providing a personal sense of ongoing discovery. Through innovative programming, exhibits and activities, our goal is to inspire sustained interest in the fields of Earth science, space science and astronomy.

Description and Duties: Nature of Position

The H.R. MacMillan Space Centre is seeking a dynamic recent graduate from a recognized archives program to:

• assist in establishing our image archives. The Space Centre has a vast collection of approximately 80,000 images
• taken from historic sites around the world. We are in the process of assessing our collection and establishing a
• contemporary archives to protect the images and make them more available.

Major Duties and Responsibilities

Working with staff this position involves establishing a collections management system and ensuring documentation:

• outlines best practices for digitizing, cataloguing and storing our images and other materials, and to make
• recommendations for future work to attain contemporary archival standards.

Qualifications

Recent archival studies graduate with a training in managing audio visual materials, database design, and digital image collections

• Experience in digitizing materials
• Knowledge of RAD
• Good communication skills - written and verbal
• Good computer and research skills
• Good organizational skills
• Good problem solving and multi-tasking abilities
• Attention to detail
• Ability to work independently and as part of a team
• Flexible and able to work in different work environments
• Legible hand writing / printing
• Ability to lift 50 pounds
  

This is a grant-funded student employment position.

Candidates must:

• be a Canadian citizen, a permanent resident, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
• be legally entitled to work in Canada;
• be between 16 and 30 years of age at the start of employment;
• commit to the full duration of the work assignment;
• not have another full-time job (over 30 hours a week) while employed with the program;
• be an unemployed or underemployed college or university graduate, (not employed full-time);
• be a recent graduate from a college or university within the last 24 months at the start of employment;
• not be receiving Employment Insurance (EI) benefits while employed with the program; and
  - not have previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.
  

This is a temporary full-time, grant-funded position for an 18-week term.

Please apply in writing with a resume and cover letter to the attention of the Director of Human Resources at: careers@spacecentre.ca no later than 9:00 am on Friday, September 3, 2021

Job Poster: 86589542_ycw_archivist_posting_2021.pdf

Manager, Rare Books and Archives
Toronto Public Library

Location: Toronto
Compensation: $95,596.80 - $112,312.20 per annum (2020 Rates, Wage Grade 7)
Status: Permanent Full-Time

Toronto Public Library provides free and equitable access to services which meet the changing needs of Torontonians. The Library preserves and promotes universal access to a broad range of human knowledge, experience, information and ideas in a welcoming and supportive environment.

Description and Duties    (POSTING #: 21-565EXT)

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with over 100 languages represented in the diverse library materials.

The Background:

Toronto Public Library's prestigious Special Collections include the Baldwin Collection of Canadiana; Special Collections in the Visual and Performing Arts; the Chinese Canadian Archive; the Osborne Collection of Early Children's' Books; the Merril Collection of Science Fiction, Speculation and Fantasy; the Arthur Conan Doyle Collection; and the Library's archives. These collections also form the basis for the Library's active and multifaceted digitization program, preservation services, and the exhibition program in the Library's TD Gallery. With physical and virtual exhibitions, strategic partnerships and large-scale digitization, the Special Collections support the Library's vision to create outstanding collections and services supported by a robust suite of programs, collection animation, and community engagement.

The Position:

Reporting to the Manager, Special Collections, the successful candidate will manage the daily operations and lead a team of 30 staff, which include two department heads, professional librarians and support staff in two locations (Toronto Reference Library and Lillian H. Smith Branch). The successful candidate will oversee staff and service points in the department, develop and monitor annual goals, work plans and budgets, develop and deliver innovative programs and other community engagement strategies for the Library's Special Collections, effectively communicate with internal and external stakeholders, and participate in service development and delivery for Special Collections and through leadership in system committees or projects.

Major Responsibilities:

• Manages the daily operations and services of the Special Collections Department, and develops goals and objectives for area of responsibility
• Accountable for the effective management of financial and human resources.
• Plans, implements and evaluates programs and services to ensure that they meet community needs, are cost-effective and support the organization's strategic agenda.
• Plans, implements and evaluates engagement strategies to promote interaction, collaboration and user contributed content.
• Effectively communicates policies, programs and services.
• Builds partnerships and professional relationships within the Toronto Public Library, the City of Toronto, other cultural and heritage agencies and community organizations to deliver service that is proactive, and responsive to community needs.
• Plays a lead role in marketing services, and in supporting and maintaining fund-raising programs and initiatives.  In consultation with other departments and the Foundation, explores new service and partnership opportunities with other libraries, organizations, donors and stakeholders.  

Qualifications    

The Candidate:

The successful candidate will have demonstrated experience in the management, storage and access issues related to special collections and archival materials, as well as familiarity with current digital initiatives and best practices in digitization. Other qualifications include:

• Post graduate university degree in library, archival or information science from an accredited program, or a recognized professional equivalent
• Experience in managing a team of professional and support staff, preferably in a public library or unionized environment
• Demonstrated ability to establish effective working relationships and collaborative work approaches
• Committed to providing efficient, responsive and innovative service to clients
• Demonstrated capacity for problem solving, results orientation and creativity
• Highly developed oral and written communication skills
• Superior facilitation and interpersonal skills
• Knowledge of developments in library and archives fields and relevant legislation
• Proven ability in change leadership
  

Reporting To: Manager, Special Collections

How to Apply  

E-mail your cover letter and resume, quoting the Job Posting # (POSTING #: 21-565EXT) to recruitment@tpl.ca.

We thank all applicants and advise that only those selected for an interview will be contacted.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage (URL): https://www.torontopubliclibrary.ca/about-the-library/library-jobs/

Application Deadline:   August 31, 2021

 

Research Archivist (Intern)
Friends of the Provincial Archives of Alberta

Location: Edmonton, Alberta
Compensation: $27/hour

The Friends of the Provincial Archives of Alberta Society is an equal opportunity employer and welcomes applications from all qualified parties (particularly women, persons with disabilities, and members of visible minority and Indigenous communities), subject to the requirements of the Young Canada Works programme.

Description and Duties    

The Friends of the Provincial Archives of Alberta Society is pleased to offer four (4) Young Canada Works Internships in archives at the Provincial Archives of Alberta. Based in Edmonton, the Research Archivist (Intern) will research records of the Missionary Oblates of Mary Immaculate related to Residential Schools in Alberta, and also help to make these records accessible to the public.

Qualifications    

The ideal candidate would be a recent graduate with a Masters Degree in archival or library studies, the humanities or the social sciences acquired within the past two years. The candidate should also have a reading knowledge of French. Desirable qualifications include an understanding of the work of the Truth and Reconciliation Commission of Canada, and of the history of the residential school system; a good working knowledge of research in archives; and knowledge of the history of Alberta and Western Canada. The enthusiasm to make the most of an excellent practical learning opportunity is also important.

Application information

This position is scheduled to run for 30 weeks, from September 1, 2021 to March 31, 2022 with a stipend of $27/hour (36.25 hours per week). Start and end dates are flexible.

Please note that there are two steps to the application process:

Step 1: Register with the Young Canada Works 2021 Programme at the following address:
https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities


Step 2: Forward a letter of interest and a résumé, by August 27, 2021 to:

Friends of the Provincial Archives of Alberta Society
President
c/o Provincial Archives of Alberta
8555 Roper Road NW
Edmonton, AB, T6E 5W1
Phone: (780) 427-1750
email: FriendsPAAInfo@gmail.com

Application Webpage (URL):  https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Application Deadline: August 27, 2021